Indiana University Electronic Records Project
Phase I: 1995-1997
Metadata Specifications, Latest Indiana University Version - 1998
- Actors involved: originator/initiator, organization, system, recipient, etc.
- Time/instance associated with the represented transaction
- Source of authorization for engaging in activity
- Process activities represented by records, including transactions sequence and business function type.
- Unique identifier for the record/transaction.
C. Terms and Conditions:
- Citation to laws, policies, best practices which impose restrictions on access or describe access permissions.
- Conditions for access (appropriate population) and use (purpose) for redacted records or record sets, as well as whole records and record sets: payments, proof of identity, etc.
- Removal authority
- Retention policy citation
- Retention period end time
- Migration Information: Date when last migration of records occurred, identity of individual responsible for the migration, and hardware/software configuration in which records presently exist.
- Citation to system audits
F. Use History:
- How was data used: viewed, copied, edited, filed, indexed, classified, sent, disposed, etc.?
- When was the data used?
- Who or what used the data?
- What is the impact of the particular use?
- What was the view of the data when used?
- Identity of files and/or other structures used to represent the record, including structures that represent standard meanings, interpretations, or values.
- Relationships of various pieces that represent the record (set relationships)
- "Stylistic formalisms" that add meaning to the information, such as placement, labeling, fonts, electronic data interchange formats.
- Source of record: record keeping system or other mechanism used to capture the content (predefined computer application, ad hoc query for aggregate or summary information, camera or other recording device, etc.)