Indiana University. University Ceremonies and Special Projects.
Records, 1953-1997.

Collection #148
(9.75 cubic ft.)

Historical Note

Before the creation of the office of University Ceremonies, the arrangement for formal ceremonies and visits by distinguished guests was handled by various people under different departments. Dorothy Collins, officemanager and research-editorial associate under both President Elvis Stahr (from 1962 until 1968) and Chancellor Herman Wells (from 1969 until 1993) is noted to have arranged and/or been consulted in the arranging of formal university ceremonies before 1972.

In 1972, General Joseph O. Butcher was named Director of Special Services in the University Relations office. In 1977, Butcher officially retired from the university and Charles M. Coffey was named Director of Special Events under the office of University Relations.

In 1982, Coffey left his position on the Bloomington campus to assume the directorship of Alumni Programs at Indianapolis. The position of director of university ceremonies was added to the responsibilities of Wayne O. Craig, then working under the Office of the President as Director of Conference Bureau and Continuing Studies. A year later Craig was made full-time Director of University Ceremonies which now exists under the office of Public Affairs and Government Relations. In 1992, Craig was succeeded by Shoshana Watkins-Harper.


Scope and Content Note

These records are the files of Shoshana Harper, Director of University Ceremonies. The records are divided into two subseries: Subject files and Outgoing Correspondence. The Subject files comprise 9 cubic feet and span the years 1953-1997. However, the vast majority of the records were created in the period from 1990-1997. The Outgoing Correspondence comprises .75 cubic feet and consists of copies of correspondence created in the year 1992.

Prominent subjects contained in the Subject files include: Benton Medallion recipients files, Commencement files for all the IU campuses, Dedications and ground breakings throughout the IU system, Correpondence to and from President Thomas Ehrlich, Founders Day files including the conferring of various IU medals, Freshman Induction files, Installation of Chancellors files, President's Medal for Excellence and President's ROTC Award files.


Folder List
 
Series: Event files of Shoshana Harper, 1953-1997 

Subseries: Subject Files (alphabetical)

BOX 1

AMOCO Teaching Awards, 1990
Anniversary 175th Celebration, 1995
Bartley, E. Ross Award, 1994
Bartley, E. Ross Award, 1993
Bartley, E. Ross Award, 1992
Benton Medallions (files listed chronologically and alphabetically within 
                   each year)
 Asian Tour Bentons, 5/31 and 6/1, 1997, Abdul Farouk bin Ahmed, 
  Vorasak Pienchob, and Sucharit Pienchob 
      Baxter, Bob, Benton Medallion, 6/29/96
      Angelo Pizzo and David Anspaugh, 11/7/96
 Ehrlich Benton Medallions, 1994
      Zachary J. Ziliak, 4/29/94 
      Kelsey Marshall, 9/30/93
 International Council, 2/13/92
 Datuk Amar Dr. Sulaiman, Haji Daud, 12/23/92                                                                 
Bloomington Campus Distinguished Service Award, 1994
Brand, President Myles, 1994
Commencement files (files arranged chronologically and alphabetically 
                    within each year) 
      1971-1987: President Ryan's Summary of Commencements
 12/87: Commencement in Malaysia
 1990: Jane Pauley's Commencement Address
 1993: Campuses (alpha)
   Bloomington
   Bloomington AM & PM
   East
   Fort Wayne
   IUPUI
   Kokomo
   Northwest
   South Bend 
   Southeast



BOX 2:

Commencement Files:
      1993: General subject files (alpha)
   Address, Robert Shaw
   Articles
   Baccalaureate
   December Graduation
   Degree Information (Bloomington)
   General
   Honorary Degree
   Honorary Degree Dinner, President Ehrlich's Script
   Honorary Degree Information
   Mailings
   Thank You Letters
  
   
 1994: Campuses (alpha)
   Bloomington
   Bloomington AM & PM
   East
   Fort Wayne
   IUPUI
   Kokomo
   Northwest
   South Bend
   Southeast

           General subject files (alpha)
   Baccalaureate
   General


BOX 3:

Commencement files:
      1994: General subject files (cont.) 
   Honorary Degrees (2 folders)
   Honorary Degree-Bloomington Comm. Datin Seri Dr. Siti Hasmah
   Letters
   Scripts

Commencement files:
 1995: Campuses (alpha) 
   Bloomington
   Bloomington AM & PM
   East
   Fort Wayne
   IUPUI
   Kokomo
   Northwest
   South Bend
   Southeast

            General subject files (alpha)
   Baccalaureate
   December Graduate Receptions
   General
   Honorary Degrees, 1995
   Honorary Degree for Rostropovich
   Labels
   Letters
   Scripts
   Speakers
   Thank You Letters
   Travel


BOX 4

Commencement files:
 1996: Campuses (alpha) 
   Bloomington
   Bloomington Alternate AM & PM
   Bloomington (Alternate in case of rain), Assembly 
    Hall, 3:30 p.m.
   East
   Fort Wayne
   IUPUI
   Kokomo
   Northwest
   South Bend
   Southeast

            General subject files (alpha)
   Baccalaureate
   General
   Letters
   Thank You Letters

Consolidated Health Group, Inc., 1996
DASA Award Recipients, 1953-1994
DASA, Sunday, 6/18/95
Dedications and Groundbreakings files (Arranged alphabetically)
 Advanced Research & Technology Institute, Opening, Showers 
  Complex, Fri., 9/13/96, 4:00pm
 Cancer Research Building, IUMC, 1992


BOX 5:

Dedications and Groundbreaking files (cont.)
 Classroom and Library Dedication at IU Kokomo, April, 1995  
            Correspondence 
            Publications
      Classroom/Office Building Groundbreaking, IU South Bend, 4/14/94 
 Cyclotron Addition Dedication, 4/29/94, IUB
 DeVault, Virgil T. Naming Ceremony, Sat., 6/14/97, 11:30am, IUB
 Dowling, Leo R. Center, 50th Anniversary of the Office of 
  International Services, Sun., 9/29/96, IUB
 Gatch, Willis D. Clinical Building, 1993-94, IUPUI
 Gladstein, Harry Fieldhouse Naming Ceremony, Fri., 6/6/97, 
  11:00am, IUB
 Haugh, Robert C. Track & Field Complex Naming Ceremony, 6/4/97, 
  11:00am, IUB
 Indiana Cancer Pavillion Dedication Ceremony, 10/4/96, IUPUI
  Correspondence
  General File
            Platform Party  
            President's Medal for Excellence for John Donahue and 
   Lawrence Einhorn
            Printed Materials
 Jacobs, David H. West Terrace & Plaza, Ded., Wed., 4/29/97, 
  2:00pm, IUB
      Library Dedication, IUPUI, April, 1994
            General Files
            Platform Party


Box 6:

Dedications and Groundbreakings (cont.)
      Library Dedication, IUPUI (cont.)
        Publications
  Script
 Mellencamp, John Pavillion Dedication, Fri., 4/12/96, IUB
       Correspondence
            General File
       Publications
 Ogle, Paul W., Cultural and Community Center Groundbreaking, 
  10/14/93, IU Southeast
 Riley Children's Cancer Center, Richard E. and Pauline Klingler 
  Special Care Unit Dedication, IUMC, 10/7/94
 Simon, Bess Meshulam Music Library and Recital Center Dedication, 
  Fri., 11/17/95, IUB
  Correspondence
       General File
        Invitation List, 1995
       Publications
 Spanish Resource Center Dedication, 5/1/96, IUB
 Student Recreational Sports Center Dedication, 1995
  Correspondence
  General File 
  Publications
  Publicity
 University Cancer Care Building Preview Ceremony, IUPUI, 9/16/94

 
Box 7:

Dedications and Groundbreakings (cont.)
      Wood Plaza Dedication, Mon., 6/26/95, IUPUI
 Wylie Hall Rededication, 1996, Printed Materials, Budget, Expenses
Ehrlich, Ellen, 1988-1989
Ehrlich, Thomas Files
 Correspondence to, 1993-1995
 Correspondence to, 1992
 Correspondence from, 1992
 Correspondence to, 1991
 Correspondence from, 1991
 Correspondence to, 1989
 Correspondence from, 1989
 Inauguration: Transcripts and Copies of Scripts, 1987
 Portrait Unveiling, Fri., 4/25/97, 10:00am, East Lounge, IMU
 President's Special Citation, 1994
Founder's Day Files
      1996
      Awards:
       Bowman, Sylvia Award, 1996
       Distinguished Professor Award, 1996
            Lieber, Frederic Bachman Award, 1996
            Lieber, Herman Frederic Award, 1996
            Pinnel, W. George Award, 1996
            Ryan, John W. Award, 1996
      Certificates, 1996
      General File, 1996
      Guest List, 1996
      Letters, 1996
      Luncheon, 1996


Box 8:

Founder's Day Files (cont.)
      1995
      Awards: 
            Distinguished Professor Award, 1995
  Lieber Associate Instructor Awards, 1995
            Lieber, Frederic Bachman Award, 1995
            Lieber, Herman Frederic Award, 1995
            Pinnel, W. George Award, 1995
            President's Award, 1995
            Ryan, John W. Award, 1995
      Certificates, 1995
      General File, 1995
      Guests, 1995
      Luncheon, 1995
          
      1994
      Awards:
            Bowman, Sylvia Award, 1994
            Distinguished Professor Award, 1994
            Lieber Associate Instructor Awards, 1994
            Lieber, Frederic Bachman Award, 1994
            Lieber, Herman Frederic Award, 1994
            Pinnel, W. George Award, 1994 
            President's Award, 1994
            Ryan, John W. Award, 1994
 Certificates, 1994
      General Files, 1994
      Guest List, 1994
      Luncheon, 1994
      Pilgrimage to Wylie House, 1994

      1993:
      Awards: 
            Distinguished Professor Award, 1993
  Lieber Associate Instructor Awards, 1993
  Lieber, Frederic Bachman Award, 1993
  Lieber, Herman Frederic Award, 1993
  Pinnel, W. George Award, 1993
  President's Award, 1993
  Ryan, John W. Award, 1993
      General File, 1993

      1991:
      General File, 1991

      1990:
      General File, 1990
      Gerald Bepko Words in the 1990 Founders Day Ceremony

      1989: 
      Pinnel, W. George Award, 1989

      1988-1989:
 Founders Day/Homecoming Committee, 1988-89 


Box 9:
 
Freshman Induction files
 1996
 1995
 1994
 1993
 1992
Homecoming Committee, 1993
Indiana Dentistry Association, Endowed Chair, 10/15/96  
Installation files
 Chancellor Fulton, David files, IU East
  Correspondence, 1995
            General File
  Publications, 1995
 Chancellor Richardson, F.C., IU Southeast
  General, 9/6/96
  Invitation List, 1996
Kirkwood 100th Anniversary, 6/17/95
Medicine, School of, State of the School Convocation, University Place 
 Hotel & Conference Center Auditorium, IUPUI, Thurs., 9/26/96
Monroe County Fall Festival, 9/14-9/16/95
Perry, Charles, "Indian Arc"--IU Art Museum, Sat., 11/18/95
Presidential Search and Screen File, 1993
President's Medal for Excellence files 
 4/16/97, Edgar M. Bronfman, Hillel Mortgage Retirement Dinner,  
  Hillel Center, IUB 
 1/17/97, Elliot Baker, Les Ambassadeurs Club, London, England, 
  U.K.   
 1/17/97, Thomas T. Solley, Albustan Restaurant, London, England, 
  U.K.
 10/4/96, John P. Donohue and Lawrence H. Einhorn
 9/29/96, Lee H. Hamilton
 7/26/96, The Dalai Lama
 4/24/96, Mel Perelman
 Oct., 1993, Governor Evan Bayh
 5/26/93, Ernest E. Campaigne & Marvin Carmack
 10/16/92, John T. Myers
 5/8/92, Edgar G. Williams
 8/14/91, Karl Flemke
President's ROTC Award, 1995
President's ROTC Award, 1994
President's ROTC Award, 1993
President's ROTC Award (Crystal Eagle), 1985-87
President's Special Citation, John Ryan, 1987


Box 10:

ROTC Commissioning Ceremony, Whittenberger Auditorium, Fri., 5/3/96
Ryan, John Portrait Unveiling, Fri., 9/16/88, 4:00pm, IMU East Lounge, 
 IUB
Spain, 1990-93
Webb, Charles, Dean, Farewell Gala, Sun., 4/27/97, 8:00pm



Subseries:  Outgoing Correspondence - Copies, 1992

Box 10 (cont.)

Correspondence - 1992 
 A
 B
 C
 D
 E
 F
 G
 H
 I
 J
 K
 L
 M
 N
 O-P-Q 
 R
 S
 T
 U 
 V-W 
 X-Y-Z
 January
 February
 March 
 April
 May 
 June
 July
 August
 September
 October
 November
 December 

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