Bloomington Library Faculty Council
Committees and Committee Charges, 2000-01
Revised (February 22, 2001)

In this revision, committee chairs and members have agreed to serve. The BLFC reviewed the committee charges at the August 16, 2000 meeting. The charges have been updated, but are subject to revision at the September 6, 2000 BLFC meeting.

COMMITTEE CHAIRS SHOULD PLAN TO ATTEND THE BLFC MEETING, SEPTEMBER 6, 2000, 3:00-5:00, ADMINISTRATIVE CONFERENCE ROOM

Committees

• Budgetary Advisory Committee
• Collection Development Committee
• Constitution and By-Laws Committee
• Continuing Education Committee
• Election Committee
• Faculty Standards Committee
• Jenkins Award Committee
• Peer Committee for Annual Merit Review
• Salary Equity Review Committee

Budgetary Advisory Committee
Liaison, Julie Bobay
CWA Representative, Jane Torres
PA Representative, Vern Wilkins
Ex-Officio, Kathy McCarnes, Library Fiscal Officer

2000-01

Nancy Boerner (co-Chair)
Jackie Byrd
Stephen Cape

2000-02

Mark Day
Anne Haynes (co-Chair)
Perry Willett

Charge:

1. Serve as an advisory body to the Ruth Lilly University Dean of University Libraries on budgetary matters.
2. Review the annual budget for the IUB Libraries.
3. Analyze cost factors related to areas of IUB Libraries activities.
4. Recommend priorities of action in the event of mandated budget reversions or reductions, or significant increases of budget allocation.
5. Serve as the consultative committee to the Ruth Lilly University Dean of University Libraries for annual library faculty salary budget allocation.
6. Work closely with the Fiscal Officer and the Faculty Standards Committee as the Merit Salary Distribution for Library Faculty is reviewed.
7. Work closely with the Fiscal Officer to establish the content and define the elements for an annual budget report.
8. Collaborate with the Faculty Standards to review, revise, and update all parts of the August 1992 librarian salary policy.
9. Work with the Salary Equity Committee to avoid creating systematic salary increases that contribute to inequity. (See the statements in the 1999/2000 Annual Report of the Salary Equity Committee).

Collection Development Committee
Liaison, Emma Dederick-Colon
Ex-Officio, Associate Dean for Collection Development

2000-01

Marian Frank-Wilson (Chair)
Taemin Park
Joel Silver

2000-02

Elizabeth Hanson
Melissa McAfee
Moira Smith

Charge:

1. Serve as an advisory body to the Director for Collection Development in reviewing the libraries' collections.
2. Review and recommend to the Dean the allocation of the library materials budget according to the research, instructional, and service needs of the university.
3. Manage library materials Fund 39. Lead discussions on appropriate policies, procedures, and responsibility for management of this general fund.
4. Appoint liaisons to:
   1. any Endowment committee(s),
   2. BESERC, and
   3. any other such committee formed for the purpose of dispersing special funds to the Libraries’collections (the necessity for such a liaison being determined in each case by BLFC or the Committee itself).
5. Review policies and procedures in the collection development process.
6. Work with appropriate administrators, librarians, and staff to develop a philosophy and recommend end-of-year procedures for the disposition of negative and/or positive balances in funds, with special attention to ensuring that procedures for year-end expenditure decisions promote a process of equitable input from all collection managers.
7. Through the liaison to the Bloomington Electronic Resource and Services Committee, recommend ways to ensure collection managers’input into the use of Fund 30, particularly in regard to IU-LINK.

Constitution & By-laws Committee
Liaison, JoAnne Deeken
Ex-Officio, Library Human Resources Officer

2000-01

Ralph Papakhian, Chair
Jo McClamroch
Dan Seldin

2000-02

Emily Okada
Frank Quinn
Andy Spencer

Charge:

1. Monitor the progress of those documents identified during the 2000 comprehensive review as needing substantive change.
2. Regularly review the Constitution and By-laws of the Library Faculty.
3. Prepare drafts for the Library Faculty Council of amendments to the Constitution & By-laws.
4. Draft a by-law to be added as a new standing committee to cover the selection, membership, term, and functions of the Peer Committee for Annual Merit Review.

Continuing Education Committee
Liaison, Saundra Taylor
Ex-Officio, Human Resources Officer

2000-01

Rita Barsun
Becky Cape
Jo McClamroch, Chair

2000-02

Diane Dallis
Kathy Marlett
Moira Smith

Charge:

1. Plan continuing education programs.
2. Explore partnerships with appropriate library and campus organizations for continuing education programs.
3. With the Faculty Standards Committee, plan training sessions for librarians in relationship to the peer review process.

Election Committee
Liaison, Bob Goehlert

2000-01

Gwen Pershing, Chair
David Frasier
Ralph Papakhian

2000-02

Gary Charbonneau
Jay Wilkerson

Charge:

1. Continue to update and revise the Election Committee Manual.
2. Accomplish other duties as specified in the By-laws.
3. Explore alternative methods of balloting (paper, electronic)
4. Establish uniform requirements for voting (signature, printed name, etc.)
5. Develop and recommend a plan to attract wide participation in the Survey of Committee Preferences. Collaborate with other BLFC committees to develop information to be used in the Survey describing each committee and the work accomplished.

Faculty Standards Committee
Liaison, Elizabeth Johnson
Ex-Officio, Library Human Resources Officer

2000-01

Ann Bristow, co-Chair
Andrea Singer, co-Chair

2000-02

Elizabeth Johnson
David Lasocki
Julie Nilson
Robert Noel

Charge:

1. Review existing guidelines for work responsibilities, privileges and salaries and make recommendations where appropriate.
2. Review existing appointment and promotion and tenure criteria and make recommendations where appropriate.
3. Review existing methods for evaluating performance and make recommendations where appropriate.
4. Continue to work on monitoring the peer review process and revising the document "Peer Committee for Annual Merit Review," addressing the report of the 1999 Peer Review Committee, especially the following points:
   • Position descriptions as part of the peer review process. Work with the Salary Equity Committee to include the elements that will be used in reviewing for equity.
   • Weighting for performance in the overall rating
   • Information sent to each librarian from the Peer Review Committee
   • Content of the general report of the Peer Review Committee
5. With the Continuing Education Committee, plan training sessions for librarians in relationship to the peer review process.
6. Review procedures for evaluation of annual reports of librarians with multiple reporting lines.
7. Serve as an advisory committee for the Library Human Resources Officer.
8. Work with the Promotion and Tenure Committee in developing orientation and training for new administrators and supervisors in faculty standards issues.
9. Review the existing search and screen process for librarians.
10. Work with the Budgetary Advisory Committee on reviewing, revising, and updating the 1992 salary policy and the Merit Salary Distribution for Library Faculty.
11. Review the document Teaching By Librarians.
12. Consider appointing subcommittees to work on specific charges.

Jenkins Award Committe
Liaison, Julie Nilson
Ex-Officio, Library Human Resources Officer

Jenkins Award Guidelines
Nomination Form

1999-2001

Marilyn Irwin
Mary Strow

2000-2002

Jackie Byrd
David Lasocki
Moira Smith

Charge:

1. Select the recipient of the William Evans Jenkins Librarian Award.
2. Arrange the forum for the presentation of the award.
3. Write the award presentation/announcement and arrange appropriate publicity.

Peer Committee for Annual Merit Review
Liaison, Julie Nilson

2000-2001

Lisa Brower
Jo Burgess
Becky Cape (co-chair)
Andrea Singer (co-chair)

Charge:

1. Make recommendations to the University Dean of University Libraries on the merit portion of the annual salary distribution to individual librarians.
2. Request a written report from the Dean concerning the actual distribution of salary increases.
3. Report to the library faculty on its work for the year and produce any relevant comparative reports.

Salary Equity Committee
Liaison, Roger Beckman
Ex-Officio, Library Fiscal Officer & Library Human Resources Officer

1998-2001

Roger Beckman
Jo Burgess
Lois Sewell

1999-2002

Taemin Park, Chair
Gwen Pershing

2000-02

Nels Gunderson

Charge:

1. Monitor the accuracy and scope of the salary database, maintained by the libraries Human Resources Office, of all Bloomington library faculty members, including extra-system library faculty.
2. Conduct a salary equity review every third year, identifying salary inequities and making recommendations for salary equity adjustments. The committee's report to the BLFC should exclude any confidential salary equity information, which should be submitted only to the Libraries Human Resources Officer and the Ruth Lilly University Dean of University Libraries. Note that 2000/01 is the third year.
3. Identify values and ensure that mechanisms are in place for reporting librarians’accomplishments.
4. Develop a suitable profile for a position description that will include all the elements used in reviewing for equity. Work with the Faculty Standards Committee in developing a more uniform approach to writing librarian position descriptions.
5. Work with the Budgetary Advisory Committee to avoid creating systematic salary increases that contribute to inequity. (See the statements in the Annual Report of the 1999/00 Salary Equity Committee).
6. Identify and communicate to BLFC the specific issues noted in the Committee's report in the statement: "Peer review process may contribute to inequity."
7. Conduct the salary equity review.