Bloomington Library Faculty Council
Committees and Committee Charges, 2001-02
(October 2, 2001)

Committees

• Budgetary Advisory Committee
• Collection Development Committee
• Constitution and By-Laws Committee
• Continuing Education Committee
• Election Committee
• Faculty Standards Committee
• Jenkins Award Committee
• Peer Committee for Annual Merit Review
• Salary Equity Review Committee

Budgetary Advisory Committee
Liaison, Julie Bobay
CWA Representative, Christopher Walker
PA Representative, Vern Wilkins
Ex-Officio, Kathy McCarnes, Library Fiscal Officer

2000-02

Mark Day
Anne Haynes (co-Chair)
Perry Willett

2001-03

Gary Charbonneau
Marian Shaaban (co-Chair)
Mary Wallace Davidson

Charge (2001-02):

1. Serve as an advisory body to the Ruth Lilly University Dean of University Libraries on budgetary matters.
2. Review the annual budget for the IUB Libraries.
3. Analyze cost factors related to areas of IUB Libraries activities.
4. Recommend priorities of action in the event of mandated budget reversions or reductions, or significant increases of budget allocation.
5. Serve as the consultative committee to the Ruth Lilly University Dean of University Libraries for annual library faculty salary budget allocation.
6. Work closely with the Fiscal Officer to establish the content and define the elements for an annual budget report.

Collection Development Committee
Liaison, Bob Noel
Ex-Officio, Associate Dean for Collection Development

2000-02

Elizabeth Hanson
Moira Smith (Chair)
Monique Threatt (1 year term)

2001-03

Grace Jackson-Brown
Jo McClamroch
Andrea Singer

Charge (2001-02):

1. Serve as an advisory body to the Director for Collection Development in reviewing the libraries collections.
2. Review and recommend to the Dean the allocation of the library materials budget according to the research, instructional, and service needs of the university.
3. Manage library materials Fund 39. Lead discussions on appropriate policies, procedures, and responsibility for management of this general fund.
4. Appoint liaisons to:
   1. any Endowment committee(s),
   2. BESERC, and
   3. any other such committee formed for the purpose of dispersing special funds to the Libraries’collections (the necessity for such a liaison being determined in each case by BLFC or the Committee itself). [This section of the By-laws should be corrected.]
5. Review policies and procedures in the collection development process.
6. Work with appropriate administrators, librarians, and staff to develop a philosophy and recommend end-of-year procedures for the disposition of negative and/or positive balances in funds, with special attention to ensuring that procedures for year-end expenditure decisions promote a process of equitable input from all collection managers.
7. Through the liaison to the Bloomington Electronic Resource and Services Committee, recommend ways to ensure collection managers’ input into the use of Fund 30.
8. Plan and sponsor a workshop for fund managers focusing on information bibliographers need to prepare informative and useful budget request proposals. Collaborate with the Continuing Education Committee.
9. Develop a draft for a collection management manual.
10. Develop a philosophy and guidelines for the disposition of negative and/or positive balances in funds, with special attention to ensuring that procedures for year-end reallocation decisions promote a process of input from all bibliographers. Consider the specific recommendations about availability for the common good, deadlines for reallocating monies to the pool, and timely communication with bibliographers.
11. Consider appointing subcommittees to work on specific charges.

Constitution & By-laws Committee
Liaison, Gary Wiggins
Ex-Officio, Library Human Resources Officer

2000-02

Emily Okada (Chair)
Frank Quinn
Andy Spencer

2001-03

Becky Cape
Jay Wilkerson
Xiao (Jason) Yu

Charge (2001-02):

1. Regularly review the Constitution and By-laws of the Library Faculty.
2. Prepare drafts for the Library Faculty Council of amendments to the Constitution & By-laws.
3. Draft a by-law to be added as a new standing committee to cover the selection, membership, term, and functions of the Peer Committee for Annual Merit Review.
4. Draft a correction to the By-Laws, Section 2, to eliminate the “preferential ballot” for the unit representative and at-large representatives to the Bloomington Faculty Council (BFC).
5. Draft a correction to the By-Laws, Section 2.d.4 to address the need for the Election Committee to conduct the election of the Bloomington members of the IUL Faculty Review Board.
6. Work with the Collection Development Committee to rewrite section d. under the Committee functions in the By-laws.
7. Draft a definition of the category of librarians who might be eligible for the Research Leave Program and the Librarians’ Support Grant Funds.
8. Investigate the possibility of the BLFC meeting in Executive Session, including the legalities associated with such a meeting under Indiana law.

Continuing Education Committee
Liaison, Mary Popp
Ex-Officio, Human Resources Officer

2000-02

Diane Dallis (Chair)
Kathy Marlett
Noa Wahrman (1 year term)

2001-03

Erika Dowell
Lois Sewell
Lou Malcomb

Proposed charges (2001-02):

1. Assess continuing education needs and interests
2. Plan continuing education programs.
   • Begin a series based on “best practices” covering public and technical services
     • Identify issues to include in the series
     • Identify other groups in the library to co-sponsor the sessions
   • Consider topics identified by 2000-01 committees
     • A discussion/conversation about the Information Commons
     • A program on salary equity review
     • A program for bibliographers on preparing library materials budget requests. Collaborate with the Collection Development Committee.
     • Invited speakers (Rebecca Manring, Richard Remsberg)
3. Explore partnerships with appropriate library and campus organizations for continuing education programs.
4. With the Faculty Standards Committee, plan training sessions for librarians in relationship to the peer review process.
5. Gather and disseminate information to Bloomington librarians about where and how to find documents, minutes, acronyms, lists, statistics, and other information of particular interest to librarians

Election Committee
Liaison, Bob Goehlert

2001-02

Gary Charbonneau (Chair)
Jay Wilkerson

2001-03

Jo Burgess
David Frasier
Elizabeth Larson
Rebecca Cape

Charge (2001-02):

1. Continue to update and revise the Election Committee Manual.
2. Accomplish other duties as specified in the By-laws.
3. Explore alternative methods of balloting (paper, electronic)
4. Incorporate procedures for addressing/signing ballot envelopes into the Election Committee Manual.

Faculty Standards Committee
Liaison, Ann Bristow
Ex-Officio, Library Human Resources Officer

2000-02

Elizabeth Johnson
David Lasocki
Julie Nilson, Chair
Robert Noel

2001-03

Bob Goehlert
Ralph Papakhian

Charge (2001-02):

1. Review existing guidelines for work responsibilities, privileges and salaries and make recommendations where appropriate.
2. Review existing appointment and promotion and tenure criteria and make recommendations where appropriate.
3. Review existing methods for evaluating performance and make recommendations where appropriate.
4. Continue to monitor the peer review process and the document “Peer Committee for Annual Merit Review.” Identify librarians who are going through the peer review process for the first time and offer advice and assistance.
5. With the Continuing Education Committee, plan training sessions for librarians in relationship to the peer review process.
6. Serve as an advisory committee for the Library Human Resources Officer.
7. Work with the Promotion and Tenure Committee in developing orientation and training for new librarians in faculty standards issues.
8. Review the existing search and screen process for librarians.

Jenkins Award Committe
Liaison, Mary Strow
Ex-Officio, Library Human Resources Officer

Award Guidelines
Nomination Form

2000-02

Jackie Byrd
David Lasocki (Chair)
Moira Smith

2001-03

Stephen Cape
Fenton Martin

Charge (2001-02):

1. Select the recipient of the William Evans Jenkins Librarian Award.
2. Arrange the forum for the presentation of the award.
3. Write the award presentation/announcement and arrange appropriate publicity.
4. Encourage the submission of nominations.
5. Redraft the criteria to clarify the eligibility limitations. It appears in the section under Nomination but also needs to be in the section under Criteria.
6. Consider and report back to Council on a change of venue for the presentation of the Jenkins Award.

Peer Committee for Annual Merit Review
Liaison, Elizabeth Johnson

2001-02

Diane Dallis
Lois Sewell, co-chair
Saundra Taylor, co-chair
Liana Zhou

Charge (2001-02):

1. Conduct a peer merit review of all eligible librarians.
2. Make recommendations to the University Dean of University Libraries on the merit portion of the annual salary distribution to individual librarians.
3. Request a written report from the Dean concerning the actual distribution of salary increases.
4. Report to the library faculty on its work for the year and produce any relevant comparative reports.

Salary Equity Committee
Liaison, Nancy Boerner
Ex-Officio, Library Fiscal Officer & Library Human Resources Officer

1999-2002

Taemin Park
Gwen Pershing

2000-02

Nels Gunderson

2001-04

Jackie Byrd
Emma Dederick-Colon, Chair
Liana Zhou

Charge (2001-02):

1. Monitor the accuracy and scope of the salary database, maintained by the libraries Human Resources Office, of all Bloomington library faculty members, including extra-system library faculty.
2. Conduct a salary equity review every third year, identifying salary inequities and making recommendations for salary equity adjustments. The committee's report to the BLFC should exclude any confidential salary equity information, which should be submitted only to the Libraries Human Resources Officer and the Ruth Lilly University Dean of University Libraries. Note that 2003/04 is the third year.
3. Review the criteria to be used in the salary equity review and distribute the information to the librarians well in advance of the review.
4. Research and identify any cases of repeat inequity. Attempt to identify the factors that contribute to repetitive inequity and recommend ways to address this problem.
5. Consider changing the frequency of the salary equity review process. Investigate practices used in other schools and units on the IUB campus and make an appropriate recommendation to BLFC.