WHO: Faculty, Students, Staff

Faculty, students and staff of the School of Fine Arts may reserve the display cases in the Fine Arts Library foyer for exhibitions of library materials, art works created by a class, or their own art work. Library display cases are intended primarily for exhibits relating to the visual arts.

WHEN: Reserve a time

Reservations should be made at least one semester in advance as the available time is frequently filled for the academic year by early November. Three weeks is the usual display period. Contact Bethany Sewell at 855-4596 or libart@indiana.edu to reserve a time.

WHAT: Books, small art works

The display area is restricted to the wall case in the library foyer and the two small stand-alone display cases. Items that are part of the exhibit cannot be hung on the walls of the library foyer or in the library. Preferred objects for display in this area are books, flat paper works and small 3-dimensional objects. Not all types of art can be displayed in the cases due to size restrictions.

DISPLAY CASE DIMENSIONS:

• The wall case is 144" (L) x 24"(W) x 49" (H).
• The stand-alone display cases are both 24" (L) x 60" (W) x 9" (H).

The foyer is part of the library and is not related to the School of Fine Arts Gallery or the Art Museum gallery spaces. The Library does not carry insurance for personal items on display and the library staff cannot assume responsibility for works on display.

HOW: All exhibitors must observe the following requirements:

1. Hanging items: No nails, glue, masking tape, or scotch tape may be used in the display cases. If items need to be hung in the wall cases, use fishing line strung from the screw-eyes in the top of the case or over the door molding. Smaller items may be anchored with removable plastic adhesive.
2. No painting: No part of the cases or foyer may be painted.
3. Pads: Pads should be used under works of art when necessary to avoid scratching the cases.
4. Labels: Flat labels mounted on foamcore or cardboard are recommended. Self-adhesive labels shold not be used for display labels. They leave a residue that cannot be removed or painted over.
5. Continuity: The items on display are expected to stay on display for the entire exhibition period. If a piece is needed for another purpose during the display period, it should not be included unless it can be replaced by another work. At no time other than during the installation, should the display look incomplete or unfinished.
6. Uninstalling: Exhibitors should leave the cases clean.
7. Receptions: Receptions must be held at times when the library is open. The Library is not open on Friday and Saturday evenings. Arrangements to use the School of Fine Arts Gallery kitchen to prepare food are made with the Gallery Director. The Library cannot be used as a kitchen during the reception. The exhibitor is required to clean the foyer after the reception. No food or other debris should be left-- if it cannot fit into the large trash receptacle outside the Library, it should be carried to the Fine Arts loading dock.
8. Ignoring the rules: The Library reserves the right to remove displays that do not conform to these rules.

Please direct any questions regarding use of the Library display cases to Bethany Sewell at 855-4596 or libart@indiana.edu.