This Week in IUL News

• Important W-2 Information from Financial Management Services

• New Productivity Plan Starting for Librarians and Academic Researchers

• Spring 2013 Digital Library Brown Bag Series: Omeka.net

• Spring 2013 Digital Library Brown Bag Series

Library News and Events

Important W-2 Information from Financial Management Services

With Tax Season starting we wanted to ensure you have all the information to answer W-2 questions from your employees.

- Electronic Consent / Delivery - Active Employees:

• Consent and retrieval of electronic W-2s is in the Employee Center in OneStart.  When the W-2s are available, consented employees will be notified via email at their IU and W-2 Alternate (if provided) email addresses.  Those who consent to receive their form electronically will receive it approximately two weeks prior to those receiving the paper form. 

- Former Employees:

• Former employees can consent for electronic W-2 delivery, but they must provide the W-2 Alternate email address for form availability notifications.  If that email address is not on file, we will revoke consent for that individual and print a paper form.  Former employees will retain this status until October 15 of the year following their termination; after that they will lose their Former Employee privileges.  Former employee access is limited to OneStart (no email, IUware, etc.) but will allow former employees to access the Employee Center.

- Retirees (IU retiree status):

• Since retirees retain their OneStart and email access they can consent and retrieve their W-2 forms just like active employees.

- W-2 Alternative Email Address:

• When employees consent they are given the option of entering an additional email address (non-IU).  This email address will receive W-2 communications, in addition to their IU email address.  This address is required for former employees to consent and is available for edit/addition/deletion in Personal Information in the Employee Center. 

For more information visit the W-2 section of the FMS website or email iuw2@indiana.edu.

Submitted by: Jennifer Chaffin, Director of Human Resources, on behalf of IU Financial Management Services, IUB


New Productivity Plan Starting for Librarians and Academic Researchers

Mary Axford and Crystal Renfro, two of the three authors of the Academic PKM blog (http://academicpkm.org), are pleased to announce a new, FREE online course called "A Year to Improved Productivity for Librarians and Academic Researchers."  The course will consist of 26 lessons; one lesson will be posted every two weeks on their blog.  Inspired by Helene Bowers' 23 Things and created from an idea by Crystal Renfro, each lesson will consist of background on the topic, suggested readings, and exercises.  Each lesson should not take more than an hour or two to complete. 

What will be covered?
The lessons fall into one of three sections:

1. How to Improve Productivity, with lessons including: What is PKM, Attention and Focus, Calendars, Productivity Apps, and Notebook software;
2. How to Create an Efficient Academic Workflow, with lessons including: the Concept of Academic Workflow, Citation Software, Alerting Services, and Mindmaps; and
3. How to Develop a Learning Network, which includes lessons like: What is a Learning Network, Which Social Network Tool is For You, Effective Online Professional Image; and Tools Facilitating Further Training to name only a few of the topics planned.

What do I have to do?
The exercises will vary with the topic of the post. For posts that emphasize definitions of a topic, exercises might include writing a journal explaining your own ideas or current productivity regime.  They find that the process of writing something down has a great effect in clarifying one's thoughts.  Mind maps have a similar ability to clarify and will be another option for exercises.  Some exercises will encourage the reader to explore a particular productivity tool, or write a list of goals.  While they will not collect and grade the exercises, they do want the experience to be an interactive one, and they encourage all participants to share your thoughts/exercises as comments on the blog posts. They expect to learn as much as you do.

Where do I sign up?
Interested individuals may sign up to get the blog by email or RSS feed at any time.  As a bonus, there will be other posts on personal knowledge management topics (as well as the lessons) throughout the year which they hope will enlighten and/or entertain.

The first lesson was posted up on the blog Monday, January 7, 2013, and new lessons will be posted biweekly.  They hope the experience will be challenging, engaging, useful, interactive, and fun.  All participation is welcome. 

Submitted by: Jennifer Laherty, Digital Publishing Librarian and Head of IUScholarWorks, IUB


Spring 2013 Digital Library Brown Bag Series: Omeka.net

January 16, 2013
Creative Planning and Manipulating of the Free Digital Library System Omeka.net
Robin Lisa Warshaw, MIS Graduate Student, Specialization in Digital Libraries
School of Library and Information Science

Omeka.net is a free digital library system with a rigid structure, but through perseverance and discipline the limitations may become possibilities.  Since not everyone can afford to host a digital collection on their server, the cost effective solution is Omeka.net.  By focusing on creative planning and manipulation, the strict boundaries can be made into a more interactive experience for the user.  The restrictions inherent in Omeka.net can lead to creative responses, and I will share some of my creative responses from ravenquill.omeka.net that can be implemented into any Omeka.net site.

Presentation slides and audio will be available via the Connect Meeting Service (formerly known as "Breeze").  Go to http://breeze.iu.edu/diglib to view and listen to the presentation.  If you are not a registered user for Connect Meeting/Breeze, select the "Enter as a Guest" option.

You can also follow and contribute to the presentation and discussion on twitter; #dlbbspring2013.

The Digital Library Brown Bag series is held most Wednesdays this spring semester.  All presentations are in the Herman B Wells Library, room E174, from 12:00pm - 1:00pm unless otherwise noted.  The complete schedule, including abstracts, is available on: http://www.dlib.indiana.edu/education/brownbags/.

To receive a reminder and an abstract for each presentation, send an email to iulist@iulist.indiana.edu with the message body: sub dl-brownbag-l Your Full Name. 

Submitted by: Michelle Dalmau, Digital Projects and Usability Librarian, IUB


Spring 2013 Digital Library Brown Bag Series

Mark your calendars for the Spring 2013 Digital Library Brown Bag series.  The brown bags will be held most Wednesdays, beginning January 16, 2013 and ending April 17, 2013.  The complete schedule including abstracts is available on the following web site: http://www.dlib.indiana.edu/education/brownbags/.  Presentations and accompanying materials will be linked to this web page as talks occur.

To receive a reminder and an abstract for each presentation, send an email to iulist@iulist.indiana.edu with the message body: sub dl-brownbag-l Your Full Name

All presentations are in the Herman B Wells Library E174, from 12:00pm - 1:00pm unless otherwise noted.

Presentations will also be broadcast via Adobe Connect.  Go to http://breeze.iu.edu/diglib to view and listen to the presentation.  If you are not a registered user for Connect Meeting/Breeze, select the "Enter as a Guest" option.  Recordings will also be posted to the schedule web page a day or two following the talks.

**You can also follow and contribute to the presentations and discussions on twitter: #dlbbspring2013.**

January 16, 2013
Creative Planning and Manipulating of the Free Digital Library System Omeka.net
Robin Lisa Warshaw, MIS Graduate Student, Specialization in Digital Libraries
School of Library and Information Science

January 23, 2013
Stories from the Digital Humanities & Libraries ThATCamp
Michelle Dalmau, Digital Projects & Usability Librarian
Digital Collections Services, IU Bloomington Libraries

January 30, 2013
Challenges and Opportunities in Image Processing and Analysis of Historical Documents
Maryam Rahnemoonfar, Visiting Scholar
Data to Insight, Indiana University Pervasive Technology Institute

February 13, 2013
Partnering Outside the Box: Engaging Uses for Primary Sources in the Elementary Classroom
Lori Dekydtspotter, Interim Head of Cataloging & Rare Books and Special Collections Cataloger
Cherry Williams, Curator of Manuscripts
The Lilly Library

February 27, 2013
Making Mobile Meaningful: Digital Collections for Mobile Viewers
Julie Hardesty, Metadata Analyst/Librarian
Metadata Resources and Systems, Library Technologies, IU Bloomington Libraries

March 6, 2013
University-wide Data Management Services: Cross-campus Collaborations at Indiana University
Heather Coates, Digital Scholarship & Data Management Librarian, IUPUI
Stacy Konkiel, E-Science Librarian, IUB

March 20, 2013
From a Vacant Liberian Mansion to the ICO: The William V.S. Tubman Photography Collection
Verlon Stone, Coordinator, IU Liberian Collections
Megan MacDonald, Archivist, IU Liberian Collections
Sarah Keil, Student Archivist/Librarian, Wells Library African Studies Collection

March 27, 2013
The Avalon Media System: A Next-Generation Solution for Media Management and Access
Mark Notess, Head, Teaching & Learning Systems Development
Jon Dunn, Interim Assistant Dean for Library Technologies
Library Technologies, IU Bloomington Libraries

April 3, 2013
Cross-training for the Scholars' Commons
Angela Courtney, Head, Arts & Humanities and Reference Services Departments
Dot Porter, Head, Digital Collections Services

April 10, 2013
Image Access in the Arts and Beyond: Implementing Shared Shelf at IUB Campus
Emilee Mathews, Interim Head, Fine Arts Library, Arts & Humanities Department
Erin McCall, Intern, Fine Arts Library

April 17, 2013
SEAD Virtual Archive: Thin Layer for Scientific Discovery and Long-Term Preservation
Inna Kouper, CLIR/DLF Data Curation Postdoctoral Fellow
Data to Insight Center, Indiana University Pervasive Technology Institute

Submitted by: Michelle Dalmau, Digital Projects and Usability Librarian, IUB