EndNote FAQs at Indiana University, Bloomington

FAQ 1. Connection files
The EndNote program provides a large number of connection files. In addition to connection files for library catalogs, there are connection files for various databases. While we can connect to the library catalogs we cannot use the connection files to access databases. (Rely on EndNote filters to import the saved text files of search results or select the database's direct export function, if it offers one). There are, however, a few exceptions.
We can use connection files to connect to:
AIDSLINE (Ovid)
BioethicsLine (Ovid)
CINHAL (Ovid)
HealthStar (Ovid)
Medline (Ovid)
Medline this month (Ovid)
PubMed
Web of Science (ISI)
Web of Science AHCI (ISI)
Web of Science SCI (ISI)
Web of Science SSCI (ISI)
WorldCat (OCLC) and
Ageline (Ovid) through a locally written connection file

In addition we can use connection files and do online searches for databases we subscribe to through:
Ebsco
WilsonWeb
Ovid
Project Muse
OCLC
ISI (Thomson)

* When connecting remotely, use a VPN connection


FAQ 2. Corporate Authors
Put a comma after the name of the organization:

Department of State,
National Bar Association,

If the name contains a comma, place a comma after the first comma in the name:

Department of Health,, Education and Welfare
Crosby,, Stills, Nash & Young


FAQ 3. Google Scholar
To download references from Google Scholar, go to "Scholar Preferences."
Under Bibliography Manager check Show links to import citations into: EndNote
Save preferences.
When you search, each reference should have a link beneath it: Import into EndNote.
Click on Import into EndNote and EndNote will open.
Select a library, and the citation will import.
Only one record will import at a time.


FAQ 4. SFX
You can configure your EndNote program to use a local SFX server to look for the full text of articles in an EndNote library.
This utility may be best suited for older references that did not have a URL link to full text when first entered (or downloaded) into the EndNote library.
To configure:
Go to Edit, go to Preferences, go to Open URL
Check "Enable URL"
In the Open URL path box, type in: http://libsfx.iu.edu/sfx_iub_test In the "Arguments" box keep the default ?sid=ISI:WoS&aufirst=AUFIRST&aulast=AULAST&issn=ISSN&isbn=ISBN&atitle= ATITLE&title=TITLE&volume=VOLUME&issue=ISSUE&date=DATE&spage=SPAGE&epage=EPAGE


FAQ 5. Field Codes
If your text looks odd, you probably have Word's Field Codes turned on: The document {ADDIN EN.CITE <EndNote><Cite><Author>Hasman</Author><Year>2006</Year> <RecNum>100</RecNum><record><rec-number>100</rec-number><ref-type name="Journal Article">17</ref-type><contributors><authors><author>Hansman, Andreas</author><author>Hope, Tony</author></authors></contributors><titles><title>Health Need: Three Interpretations</title><secondary-title>Journal of applied philosophy</secondary- title></titles><periodical><full-title>Journal of applied philosophy</full- title></periodical><pages145></pages><volume>23</volume><number>2</number> dates><year>2006</year></dates><urls><related- urls><url>http://libsfx.iu.edu/sfx_iub_test?genre=article;issn=02643758;title=Journal%2 0of%20Applied%20Philosophy;volume=23;issue=2;date=20060801;atitle=Health%20Ca re%20Need%3A%20Three%20Interpretations.;spage=145;sid=EBSCO%3Aaph;pid=%3 Cauthors%3Ehaseman%2C%20Andreas%3BHope%2C%20Tony%3B%C3%98terdal%2 C%20Lars%20Peter%3C%2Fauthors%3E%3Cui%3E20785798%3C%2Fui%3E3Cdate %3E20060801%3C%2Fdate%3E%3Ddb%Eaph%3C%2Fdb%3E</url></related- urls></urls></record></Cite></EndNote> looks odd because field codes are turned on. { ADDIN EN.REFLIST } Go to Word, then tools, then options, then View. To the right, uncheck the box "Field Codes."
You can also use the right click and Toggle Field Codes to off while working on your paper. the field coldes temporarily. You will want to make sure the codes are permanently turned off in Word to view the final version of your work.
When the field codes are turned off, your document will appear normal:

The document (Hasman & Hope, 2006) looks odd because field codes are turned on.

Hasman, A., & Hope, T. (2006). Health Care Need: Three Interpretations. Journal of applied philosophy, 23(2), 145

Field Codes in Word 2007

To remove field codes:
Go to the Office Button (the Circle in the top right)
Select "Word Options"
Select "Advanced"
Under "Show Document Content"
Uncheck the box for "Show field codes instead of their values"



FAQ 6. Lost Libraries
If you have deleted library by mistake, it is possible to recreate it if the .DATA folder is still intact. Use Notepad (or another text editor) to create a blank file and save it with the same name as the deleted library (paleo.enl, for example). Save file in the same folder as the deleted library (and .DATA folder). Open EndNote and select the new file. The library will regenerate from the .DATA folder.


FAQ 7. Problems with the Cite While You Write Tools
On some machines, when EndNote 8 and 9 are both installed, or if EndNote9 is installed after removing EndNote8, the EndNote8 CWYW add-in files may remain in a startup folder. They may cause trouble when you try to use Cite-While-You-Write with EndNote9.
You will need to remove the old EndNote8 add-ins (EN8Cwyw andEN8CWYW.WordXP) which you will find in:
C:\Documents and Settings\username\Application Data\Microsoft\Word\STARTUP
Show hidden files, if they are not showing
Go to:
My Computer --> Local Disc C: --> Documents and Settings --> Username --> Application data --> Microsoft --> Word --> STARTUP
Remove the previous version 8 files
From the EndNote folder, copy into the STARTUP folder:
EN9Cwyw (the Microsoft word template)
and
EN9CWYW.WordXP (the word add-in)
You may also have to set security to a lower level to enable macros.


FAQ 8. Word 2007 CWYW
In Word, click on the Office icon > Word Options > Add-Ins> Change Manage to Disabled Items and click Go.Highlight the EndNote item(s) and click Enable.Click Close and then click OK. If prompted, select to allow this file to be loaded. Close and re-open Word when this is done. If you are still getting this error message, make sure you have updated EndNote with the latest patch. The directions for installing the patch can be found here:

http://www.endnote.com/support/ENX101_Win_updater.asp

Once the patch has been installed, reboot your machine and do the following to repair EndNote:

Quit out of EndNote. Click on the Start menu, go to settings and select Control Panel or if the Control Panel is visible on the Start menu itself select it there.

In the Control Panel, open Programs > Programs and Features. Highlight EndNote and click Change. Select the Repair option and click Next. Follow the process to complete the repair. Reboot your machine when this finishes.

Next, click on the Start menu > Programs (or All Programs) > EndNote > Configure EndNote. Follow the steps to install the Cite While You Write (CWYW) tools again. When this is done, first open your EndNote library and then Word.



FAQ 9. Downloading citations from IUWorldCat to EndNote
Single records:

  • You may download records on at a time while viewing the items.
  • Click on download to EndNote
  • Click on Open in the download window
  • An EndNote box will open or you may save the text file and import with the RIS filter (RefManager RIS)


    Multiple Records

  • In the upper right you will see Create lists, bibliographies and reviews: Sign in or create a free account
  • Create an account
  • The next time you use IUWorldCat choose Sign in

    * The best way to begin is to sign in and create a list or lists for items you will want to download into EndNote (list means here a file name) before you do your search.

  • Search
  • Select items to save
  • Only ten records may be saved at a time
  • Save to:
  • Choose a list you have created

    *[New List] will allow you create a new list and save the items you have chosen into the newly named list, but this function does not always work; it is better to have created a list before doing your search.

  • At the top of the screen you will see Go To Lists
  • Click on Mylists
  • Select the list from which you wish to download references (You may select all or choose among the references by checking them.)
  • Click on Citations View
  • Export Selected References to: EndNote (from the drop-down menu)
  • Click on Export
  • Click on Open for direct export

  • Click on Save to save as a RIS file to import later (the EndNote filter will be RefManager RIS)

    * Sometimes the procedure will not work. Log out, then log in again, select the list you want to export and repeat the Export steps.


    • FAQ 10. (MacFAQ)
    For the best EndNote user experience on the Mac, users should use Firefox as Safari does not provide the same flexibility on download.

    Importing from Firefox:
    1. The user needs to open EndNote and create a Library. Endnote can be closed or can remain open
    2. Navigate to the desired website and step through the site's process for exporting into EndNote.
    3. Firefox will prompt to either "Save File" or "Open with " (an application). Select"Open With" and navigate to the EndNote Application (/Applications/EndNote X1/EndNote X1)
    Note: The User can check "Do this Automatically." This will allow
    them to repeat the import process during the current session without repeating this step for each instance.
    4. Select "OK". The user will then be prompted to select the EndNote Library that they would like to import into.

    Saving Web Results as text:
    Unfortunately both Firefox and Safari have moved away from providing the"Save as text" on Web Forms. However this can still be done by utilizing the TextEdit application.
    1. Copy the desired text from the Web Browser.
    2. Open /Applications/TextEdit (also found in the "Accessories/Utilities" folder on the Dock) and Paste the selected text.
    3. From the TextEdit Menu select ->Format->Make Plain Text (Shortcut keys = Shift+CMD+T)
    4. Save File as filetype "Unicode(UTF-8)"

    Sometimes you may need to remove "Field Codes" in Microsoft when using Cite While You Write
    1. From the Microsoft Word Menu select ->Tools->Endnote->Remove Field Codes


    FAQ 11. Problems with direct download, not downloading directly (possibly opening the file in notebpad instead)

    Set a new default to open the file
    Control Panel --> Default Programs --> Set Associations
    "Associate a file type to view the program that curriently opens it by default"
    Go down the list to .ris
    Set .ris to EndNote



    FAQ 12. EndNote X2 missing from the Word Ribbon
    When a word document crashes, Word may disable certain programs to help it fix itself. One of those programs my be the EndNote add-in.
    To restore the add-in:
    Go to Word
    Click on the Word ball at the upper left
    Go to Word options
    Go to Add-ins
    Look at the drop-down menu at the bottom for "disabled items"
    Check EndNote CWYW.dotm to enable it