EndNote

EndNote FAQs at Indiana University, Bloomington

FAQ 1. Connection files

The EndNote program provides a large number of connection files. In addition to connection files for library catalogs, there are connection files for various databases. While we can connect to the library catalogs we cannot use the connection files to access databases. (Rely on EndNote filters to import the saved text files of search results or select the database's direct export function, if it offers one). There are, however, a few exceptions.
We can use connection files to connect to:
AIDSLINE (Ovid)
BioethicsLine (Ovid)
CINHAL (Ovid)
HealthStar (Ovid)
Medline (Ovid)
Medline this month (Ovid)
PubMed
Web of Science (ISI)
Web of Science AHCI (ISI)
Web of Science SCI (ISI)
Web of Science SSCI (ISI)
WorldCat (OCLC) and
Ageline (Ovid) through a locally written connection file

FAQ 2. Corporate Authors

Put a comma after the name of the organization:

Department of State,
National Bar Association,

If the name contains a comma, place a comma after the first comma in the name:

Department of Health,, Education and Welfare
Crosby,, Stills, Nash & Young

FAQ 3. Google Scholar

To download references from Google Scholar, go to "Scholar Preferences."
Under Bibliography Manager check Show links to import citations into: EndNote
Save preferences.
When you search, each reference should have a link beneath it: Import into EndNote.
Click on Import into EndNote and EndNote will open.
Select a library, and the citation will import.
Only one record will import at a time.

FAQ 4. SFX

You can configure your EndNote program to use a local SFX server to look for the full text of articles in an EndNote library.
This utility may be best suited for older references that did not have a URL link to full text when first entered (or downloaded) into the EndNote library.
To configure:
Go to Edit, go to Preferences, go to Open URL
Check "Enable URL"
In the Open URL path box, type in: In the "Arguments" box keep the default

FAQ 5. Field Codes

If your text looks odd, you probably have Word's Field Codes turned on: Go to Word, then tools, then options, then View. To the right, uncheck the box "Field Codes."
You can also use the right click and Toggle Field Codes to off while working on your paper. the field coldes temporarily. You will want to make sure the codes are permanently turned off in Word to view the final version of your work.
When the field codes are turned off, your document will appear normal:

The document (Hasman & Hope, 2006) looks odd because field codes are turned on.

Hasman, A., & Hope, T. (2006). Health Care Need: Three Interpretations. Journal of applied philosophy, 23(2), 145
Field Codes in Word 2007

To remove field codes:
Go to the Office Button (the Circle in the top right)
Select "Word Options"
Select "Advanced"
Under "Show Document Content"
Uncheck the box for "Show field codes instead of their values"

FAQ 6. Lost Libraries

If you have deleted library by mistake, it is possible to recreate it if the .DATA folder is still intact. Use Notepad (or another text editor) to create a blank file and save it with the same name as the deleted library (paleo.enl, for example). Save file in the same folder as the deleted library (and .DATA folder). Open EndNote and select the new file. The library will regenerate from the .DATA folder.

FAQ 7. Problems with the Cite While You Write Tools

On some machines, when EndNote 8 and 9 are both installed, or if EndNote9 is installed after removing EndNote8, the EndNote8 CWYW add-in files may remain in a startup folder. They may cause trouble when you try to use Cite-While-You-Write with EndNote9.
You will need to remove the old EndNote8 add-ins (EN8Cwyw andEN8CWYW.WordXP) which you will find in:
C:\Documents and Settings\username\Application Data\Microsoft\Word\STARTUP
Show hidden files, if they are not showing
Go to:
My Computer --> Local Disc C: --> Documents and Settings --> Username --> Application data --> Microsoft --> Word --> STARTUP
Remove the previous version 8 files
From the EndNote folder, copy into the STARTUP folder:
EN9Cwyw (the Microsoft word template)
and
EN9CWYW.WordXP (the word add-in)
You may also have to set security to a lower level to enable macros.

FAQ 8. Word 2007 CWYW

In Word, click on the Office icon > Word Options > Add-Ins> Change Manage to Disabled Items and click Go.Highlight the EndNote item(s) and click Enable.Click Close and then click OK. If prompted, select to allow this file to be loaded. Close and re-open Word when this is done. If you are still getting this error message, make sure you have updated EndNote with the latest patch. The directions for installing the patch can be found here:

http://www.endnote.com/support/ENX101_Win_updater.asp

Once the patch has been installed, reboot your machine and do the following to repair EndNote:

Quit out of EndNote. Click on the Start menu, go to settings and select Control Panel or if the Control Panel is visible on the Start menu itself select it there.

In the Control Panel, open Programs > Programs and Features. Highlight EndNote and click Change. Select the Repair option and click Next. Follow the process to complete the repair. Reboot your machine when this finishes.

Next, click on the Start menu > Programs (or All Programs) > EndNote > Configure EndNote. Follow the steps to install the Cite While You Write (CWYW) tools again. When this is done, first open your EndNote library and then Word.