Final Minutes RASD/MARS Executive Committee Monday, February 6, 1995 9:30 am - 12:30 pm Mariott Room 309 Executive Committee Members: Karen Diaz, Elliot Kanter, Laine Farley, Bernie Pasqualini, Denise Bennett, Louis Drummond, Amy Tracy Wells, Ann Jensen, Peggy Seiden Visitors: Patricia Ianuzzi, Marcella Stark, Pat Hawthorne, Lise Dyckman, Sally Kalin, Janice Simmons-Welburn, Nancy Bodner Handouts: Draft flow chart of publication process Proposed revisions to Handbook I Committee Reports A. User Access to Services Committee- Lise Dyckman The committee will decide at the next meeting how to proceed. They hope to work on a bridge between 1995 and 1996 MARS programs. Perhaps a discussion at Midwinter 1996 on digital libraries from the users point of view. B. Program Planning - Sally Kalin Topic will concern a new focus for reference in the age of the digital library. A speaker will be asked to set the tone: perhaps Dan Atkins or Peter Graham. A panel of self-nominated reference people will respond to the speaker. The committee will ask speakers to address issues such as: How are reference librarians involved in the planning for new digital services? What career paths are available? What is the librarian's role in the light of Personal Management Systems? How do we deal with technical issues? They are hoping for a debate format C. Managers in MARS - Ann Jensen There were about 24 attendees and it was a successful forum. D. Management Committee - Janice Simmons-Welburn A decision was made not to combine with Managers in MARS discussion as the topic at hand is not as current as what Managers usually does. There are no plans yet for the immediate future, except to go over their check- list. It was suggested that a sub committee finish that off so the rest of the committee can move forward. Peggy Seiden has charged the Planning Committee to look at whether Management is still a viable committee. E. Planning Committee - Louis Drummond The committee will now review the handbook at annual rather than at Midwinter. The committee will limit themselves to 3 or less objectives in each goal area. Those will be posted on MARS-L and in Messages. A smaller list should help committees make decisions on appropriate projects. The list will be guides for committees taking on new projects, but will not force committees to change projects already begun. This year's objectives from the Planning and Goals document are: From Priority A: A3, A9, A12 From Priority B: B7, B9 From Priority C: C4, C7 From Priority D: D1 From Priority E: E4, E5, E6 From Priority F: F4, F7 From Priority G: G2, G3 F. RASD Planning and Finance - Louis Drummond There is no need for MARS to report to RASD at this point as the focus is now on finance. They were impressed with the MARS Planning Document. G. Publications - Pat Hawthorne - RASD Publications is recommending that the N.O. statement on electronic publishing be adopted. - RASD Pubs will try to develop one publication description form that can be used for both MARS and RASD. It may also include a section on electronic publishing. - The RASD Pubs committee is developing a flow chart for publications and will publish that in RASD Update. Peggy asked for this to be included in the MARS Handbook also. - Committee also plans to review all of the MARS projects done as RASD Occasional Papers and will publish the list in Messages, MARS-L and then on the ALA Gopher in perpetuity. - Ed Erazo is the new RASD Update editor. - Pat reviewed the changes needed in the MARS Handbook concerning publications. A discussion on the role of the Publications concluded that Pubs should post-judge, rather than pre-judge projects of committees. Also, Publications should function more as an editorial committee, and the Members-at-Large on ExCom could function as peer reviewers for committee documents. Changes made to the Handbook will reflect this role. The changes publications proposed to the handbook were accepted and will be sent to the secretary. - Publications will begin working on a new MARS brochure as the current one was done before the logo was adopted. Publications should begin the design and content and get quotes on the cost. It was decided not to seek vendor funding for the brochure, as their help is more appropriately sought in program related matters. The committee will have a proposal of the content ready for review at annual. 2. RASD Legislation - Patricia Ianuzzi It was decided at yesterday's meeting to disband the committee and have one person be the liaison to ALA for legislative issues. This person will inform RASD Executive Committee of issues. P. Ianuzzi has been asked to fill this role. A motion was passed to appoint Patricia as an ad hoc liaison to legislation and will move that position to the Executive Committee (out of the responsibility of Planning). If this works, a vote will be put on the 1996 ballot to permanently add this position to the ExCom. ExCom also supported Patricia in a decision to accept the position as RASD's liaison this year. 3. 1996 Preconference A motion was made and passed for MARS to sponsor a half-day workshop on the design of electronic resources. Patricia Ianuzzi will chair the group organizing this. Cindy Cunningham and Laine Farley have been asked to assist. The budget will be @ $5,000 and a room will be requested for 40 attendees. A suggestion was made to have one morning and one afternoon session. The meeting was adjourned.