Final Minutes RASD/MARS Executive Committee Tuesday, February 7, 1995 Convention Center 108A Committee Members: Karen Diaz, Denise Bennett, Peggy Seiden, Elliot Kantor, Laine Farley, Bernie Pasqualini Visitors: Paige Weston, Nancy B. Crane, Becki Whitaker, Pat Hawthorne, Cindy Cunningham, Nancy Bodner, Pat Riesenman, Janice Simmons-Welburn, Marcella Stark, Lise Dyckman 1. MARS/LITA Liason - Paige Weston The Human/Machine Interest Group will cosponsor the following programs at Annual 1995: - with Artificial Intelligence Interest Group: Beyond Boolean - with Telecommunications Interest Group: Internet, GUI, Access - Other program ideas included: Standards for Interface Design Usability Testing Internet resources with the OPAC Supporting remote access How to help users select databases Paige will post times and places for these forums on MARS-L. LAMA and LITA are considering a joint program for 1996 on planning for new technologies. 2. Local Systems and Services - Cindy Cunningham Committee decided to proceed with their idea of recommendations for those putting information on the Web. They will create a bibliography immediately, and will find out what else has been done. They will write an article to lead readers to the URL they create as a model. Much of their work and communication will be done on the homepage they create. 3. Subcommittee on Organization - Nancy Crane This committee was asked to investigate the merging of bylaws of divisions and sections and are recommending not to do so. The committee has not yet been dissolved, but hoped to be later in the day. 4. RASD Publications - Pat Hawthorne - The User Access to Services document was approved. The document should go to ALA by March for sale at Annual. - The electronic publishing statement is going to the RASD Board. - Anything needing the attention of MARS Publications should go to Pat before Annual as they will only meet once. - A question arose about standards and guidelines. Pat said one rule of thumb she has heard, is that if it will stand for 7 years, it should go before the Standards and Guidelines Committee. If not, it can go to RQ. Committees themselves should determine if what they are working on are standards. 5. Education and Training - Marcella Stark - The electronic resources log is on its way to RASD. ALA will not distribute the forms on disk as requested as this would drive up the cost and would create copyright problems. Also, the committee was told not to make the forms available via FTP. It was recommended by MARS ExCom that the committee might consider doing so once the books sell out. - Their next project will likely involve training information on Internet searching. It was suggested they contact CNIDER. Their thought is to publish this information in RQ. 6. 1996 Program Planning - Janice Simmons-Welburn About 6 members of the committee met and discussed the following themes: - Staff training on Internet tools - Adaptive Technologies from a service perspective - Reference Perspectives on Distance Education, including remote services, using partnerships to meet needs. There was large support by ExCom for this topic The theme for the 1996 ALA President's Program is Equity on the Information Highway. 7. RASD Organization - Elliot Kanter - The question of whether or not to continue the Council of State and Regional groups, was not coming from the council itself. Thus, the committee will conduct a review, but will not necessarily look to its dissolution. - MARS's turn for review by the division is in 1997. Procedures for this should be done at Midwinter 1997 and the report done at Annual 1997. - A new Planning and Finance Committee was approved. - The document from RASD Publications was sent back to the committee to resolve some issues of subtlety. - There was discussion of making committee descriptions available in machine readable format. 8. RASD Planning and Finance - Peggy Seiden -ALA Goals 2000 was discussed. It will be implied on the ballot that the dues increase is to support this. -An RASD endowment of $10,000 is being proposed. 50% of the interest would be RASD income, and 50% would go back into the endowment. This will not be a lot of money early on. -Cathleen Bourdon mentioned that some sections are putting all committee meetings in one large room at the same time. This has saved 70 meeting rooms. MARS should consider for the future. 9. RASD Board - Peggy Seiden -ALA Organizational study is looking at the representation of councilors. There are currently 100 councilors, that are at-large. A proposal would have 40 councilors representing types of libraries, and 42 representing divisions. -There are a growing number of competing meetings. Groups should be looking to co-sponsor more and limit business meetings. (MARS has already agreed to have just one program.) -A self appointed group called Librarians for Change are looking at the need for divisions. -There is a moratorium on all new awards. -A study done by RQ on it's readership indicates that we are an aging group, with people who have supervisory experience and whose average salary is $40,000. It also indicates that 75% of the readers have belonged to RASD for 12 years or less, and that 19% have never attended ALA. Peggy will mail these results to members of ExCom. A discussion can take place at annual for what the section wants to know about it's members. 10. Bernie will be working on a reception for the My Favorite Martian award and will contact a vendor for sponsorship. 11. The MARS roster will be put on the ALA Gopher. The meeting was adjourned.