MINUTES MARS Ex Comm Tuesday, June 27, 1995 McCormick Center 139N PRESENT: Members: Louis Drummond, Karen Diaz, Peggy Seiden, Denise Bennett, Laine Farley, Elliot Kanter Visitors: Lori Morse, Marcella Stark, Lise Dyckman, Pat Riesenman, Lyman Ross, Nancy Bodner, Pat Hawthorne A. Action Item ETS has revised the 1990/1991 document on guidelines for training sessions. Changes included a move away from grid format. It also updated facilities (including ADA compliance) and topics. The introduction includes new terms. It has been approved by MARS Publications committee. DOCUMENT APPROVED BY MARS EX COMM Will go to RASD Standards and Guidelines next. B. Committee Reports 1. Education, Training and Support -- Marcella Stark The committee would like to sponsor a discussion forum at midwinter surrounding the assessment log. This could perhaps be done in conjunction with Managers in Mars or Hot Topics. The committee is also considering a joint discussion forum with ACRL/STS on Internet search engines. How are they constructed? What are we getting when we search? Some producers of these engines will be exhibiting at midwinter --will ask them to join the discussion. Suggestion was made that the committee put together some handouts for the forum. Committee is considering going back to a long range project. Perhaps the topic of designing web servers. They will examine and decide on proceeding at midwinter. 2. RASD Legislation -- Patty Ianuzzi Legislative Update The Pass-a-Buck campaign supports LSTA (which replaced LSCA), Higher Education Act, and School Library Resources program. Postcards are available to send to your represent- ative. It is good if you can include local examples of how federal money is impacting locally. NEH and NEA are being undercut. A legislative report of the ALA Washington Office is available. Fair Use in the Electronic Age is an ALA document that states what libraries and library coalitions want. It is council document 20.10 The Conference on Fair Use is where the above document came from. It included several library coalitions. An NII Net group in LITA is working with the ALA Washington Office to educate the grassroots of ALA on this issue. The status of the "green paper" has improved somewhat. Some changes have been made to it. There are two lawsuits pending concerning electronic records of govt. information. The Clinton administration wants to exempt the National Security Archives from the Freedom of Information Act. Bush is trying to keep the electronic records from his administration himself. ALA has asked for libraries to be included in the Post Office Kiosk program, in particular to include Federal Depository Libraries. GPO budget has been cut in half (passed in House, not yet in Senate). The restructuring efforts are looking to privatize parts and move some work to the Library of Congress. Discussion took place on the growth of Thomas, how it competes with and compliments GPO Access and how it is being built. Some of the information surrounding this is still sensitive, but it was suggested that a brief article in RASD Update would be helpful. Another suggestion was to have a joint discussion at midwinter with GODORT and Hot Topics on the issue. LSTA -- libraries are hoping for the Senate version to pass. The FCC is supporting an NII initiative to connect schools and libraries. Concerning telecommunications, the Snow-Rockefeller Amendment is requesting discounts for K-12, libraries, and rural health communities. There is a new amendment to the Communications Decency Act. 3. Publications -- Pat Hawthorne The MARS brochure handed out at the RASD booth was quick and dirty. RASD will redo it. It needs to contain information on MARS-L. RASD Publications has approved an new RASD publication proposal form. It would benefit MARS to use that also. This will go into the revised MARS handbook. Connie Van Fleet (co editor of RQ) suggested that RASD Update might be a quicker way for the LSS committee to publish and get feedback on the article about their home page. LSS will need to consider if Update or RQ is most appropriate. The committee will be compiling a bibliography of all MARS publications and posting on the ALA gopher and in Update in time for the 20th anniversary of MARS. The electronic publishing statement still needs to go to RASD Board. A document called ALA Editions and You includes issues that affect the divisions. RASD does self publish, so we may not be affected. The statement calls for any publication to make $30,000 in the first year. Peggy will ask at RASD Board if we are affected by this. ALA is considering setting up lists for any committee that wants one. 4. Hot Topics --Lyman Ross The topic on Monday was "Virtual Collection or Virtual Mess?" About 20 people attended this lively discussion which focused on how to integrate electronic materials. There were several library directors present. There were some questions about security. There were many problems expressed for those having to work in a consortia. Also, contractual problems were discussed. A suggestion was made for the committee to follow up on this topic, perhaps with a vendor take. Products and Services Committee or User Access to Services might possibly team up with them. 5. Management -- Laine Farley Only 2 members of the committee showed up. Janice will do an e-mail follow up. They discussed follow up of the checklist, but have not defined a new project yet. 6. 1996 Program -- Laine Farley The topic and $300 funding were approved. The working title is: "Distance Education Needs: Designing and Implementing Reference Services." The topic will include addressing traditional reference services, not just library instruction. MOTION Peggy Seiden moved that MARS should look for co-sponsor- ship when and where appropriate for the main MARS program. This is in keeping with the new ALA spirit of cooperation. The motion was seconded. MOTION PASSED The 1996 program committee will seek cosponsorship with ACRL Extended Campus Services (?). A listserv for the program committee will be started. 7. User Access to Services -- Lise Dyckman Committee discussed issues concerning video, e-mail, and remote reference. Considering a discussion forum at annual, perhaps immediately following the MARS Program. Another issue of interest to the committee was the decision a library make to create it's own interface. Why would they? What would be involved? Discussion at Ex Comm then took place on users designing their own access to library resources. 8. Public Libraries -- Lori Morse The open discussion was small but lively. They are now looking at a discussion for next annual, but have not yet determined a topic. D. Section Representatives 1. Organization -- Elliot Kanter Did not attend meeting as there was no new business being discussed. 2. Planning and Finance -- Louis Drummond The committee briefly looked at an old planning document. The MARS planning document was of great interest to the group. MARS is leading the way in planning. 3. Standards and Guidelines -- Peggy Seiden They will be dealing with the Education, Training and Support document. 4. RASD Conference An RASD conference is being considered for 1998. They are looking into the possibility of working jointly with ALCTS. Peggy will report back from Board on how plans proceed. E. 1996 Preconference -- Elliot Kanter Concern was raised about the timing of the preconference as it would be just after the 4th of July. Perhaps there could be a post-conference instead. Peggy will ask at RASD Board if this is ok. Another possibility would be to make it a pre- conference before Midwinter 1997. F. Report of ALA Council II meeting -- Nancy Bodner The bottom line of the discussion on ALA reorganization is that it will be brought to a task force. Many of the same concerns were raised there as were raised in MARS Ex Comm. By 1996 additional discussion and information will be shared with the membership. By 1997 a vote could be taken. There was feeling that support of ALA 2000 shows that membership is in support of some of the current ideals. Council accepted document for consideration but did not accept the concepts of the document. The meeting was adjourned at 11:30.