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Access and Preservation Committee
Minutes
January 20, 2007



Present: Brian Baird (HF Group), Todd Bludeau (Praxess Associates), Diana Brooking (Washington), David Chroust (Texas A&M), Jon Giullian (Kansas), Sandra Levy (Chicago), Liladhar R. Pendse (UCLA), Brad Schaffner (Harvard), Andy Spencer (Wisconsin-Madison), Patricia Thurston (Yale), Cathy Zeljak (George Washington).

Minutes: Minutes of the APC meeting at the 2006 Annual conference in New Orleans were approved as submitted with the correction of the spelling of Emily Ray's last name.

Committee Charge: There was a brief review of the committee charge: "Coordinates the Section's focus on electronic resources, and on the preservation and conservations of materials in all formats that are of relevance to Slavic and East European librarianship. Oversees the maintenance of the SEES homepage.

Summer APC meeting plans: Janice Pilch has agreed to conduct a presentation on the status of the Section 108 copyright law revision. Below is an overview of the planned presentation.

Section 108 is the special exception for libraries and archives in the copyright law. It was introduced in the 1976 Copyright Act.

The Section 108 Study Group, sponsored by the Library of Congress National Digital Information Infrastructure and Preservation Program (NDIIPP) and the U.S. Copyright Office, convened in April 2005 to examine Section 108 and to consider possible changes to meet the needs of cultural institutions in the digital environment. The 19-member Study Group meets regularly and has actively solicited input from the publishing and educational communities by requesting written comments and by conduction public roundtables in march 2006 in Los Angeles and Washington DC.

The recommendations of the Section 108 Study Group and the legislation that results will have a critical impact on the future of library and archive preservation, digitization initiatives and library access to digital works.

SEES Website: The SEES website, currently hosted by GWU, will soon move to a new template, allowing changes to standard information on all pages to be updated globally this (eliminate the need to change standard data on each of the 200 plus pages). Other recommendations included:
  • Delete the Slavic cataloging FAQ page;
  • Include footer in the template;
  • Maintain the link to the ACRL website;
  • Update "relative URLs" embedded in the code of the SEES meeting minutes web-page (mirrored on IU server) to "absolute URLs." Currently links in the SEES meeting minutes web-page do not work outside of IU network b/c of relative URLs embedded in the code.
  • Post on the website a list of members serving on all SEES committees. No decision was made on this recommendation.
  • Include a visitor's counter on the SEES website to track visits to the website.
Discussion about what to do with the "Other Resources" section of the website ensued. Cathy currently updates links as they are brought to her attention and will continue to do so. All agreed that it is preferable to maintain the SEES website independently from ACRL's website, since ACRL's new web servers are experiencing serious problems.

New Business: There was discussion of a reference question regarding the history of SEES, whether it was at one time called a subsection. No definite answer came out of the discussion. Yale announced the hiring of a Russian archivist at the Beinecke Rare Books Library. She will be working on cataloging/describing Joseph Brodsky's personal papers that were recently acquired by Yale. Brad gave a short update on the possible expansion of the Access to Russian Archives project in to Ukrainian archives. Andy mentioned that UW-Madison's "cutter collection," with sizeable Polish holdings and some Russian and Czech holdings, will be digitized as part of the Google digitization project. There was a question about the current activities of the Committee on Cataloging: Description and Access (CC:DA). SEES has no direct liaison to CC:DA, but is represented by the ACRL liaison.

Submitted by Jon Giullian

Last updated 2/01/07