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Automated Bibliographic Control Committee
Minutes
June 25, 2011

Present: Sandra Levy (University of Chicago), Jackie Byrd (Indiana University), Tatyana Chubaryan (Texas A&M University), Carl Horne (Indiana University), Diana Brooking (University of Washington), Masha Misco (Miami University), Andy Spencer (University of Wisconsin-Madison), Robert C. Morgan (Library of Congress), Patricia Thurston (Yale University), Heghine Hakobyan (University of Oregon)

Welcome and Introductions: Larisa Walsh will be the SEES ABC Committee Chair for another week.

Approval of Minutes: Minutes have already been approved since they are published in the SEES e-newsletter.

Update on Resource Description and Access (RDA) -- Discussions on RDA Implementation, Experience with RDA Cataloging: Brad Schaffner, the Chair, and Sandra Levy will be the members of the Access and Preservation Committee for another year. Jon Giullian, Lilhadar Pendse, Jason Reuscher, and Cathy Zeljak are the committee members until the end of this meeting. There are some people who are interested in joining the Committee. Liladhar Pendse will be recruiting new members.

In the meantime, the RDA team will be working on such issues as making the existing language of the manual more comprehensible in plain English, introducing changes to some rules, and improving the toolkit’s functionality. The report generally makes sense although some chapters are more comprehensive than the others.

RDA doesn’t work well in MARC, so Library of Congress and other major stakeholders are looking into replacing the MARC by either eX-tensible catalog, or Open Source systems such as KUALI. Authority work in RDA will be done a little differently. Generally there is not much difference between RDA and AACR2 records according to the users involved in testing of the RDA records. Some users, for example, like the new presentation of the DVD physical description in MARC 3XX fields, others dislike it. The majority wants to see the video recording statement in subfield “h” of MARC field 245.

An informal RDA testing group for Slavic cataloging has not found any particular complications or impact of RDA while creating bibliographic records and describing various area studies materials. The exception is the uniform title area, which is not very clear in the RDA. The LCRI (Library of Congress Rule Interpretations) /AACR2 25.3A on providing a uniform title in modern orthography for works published in old orthography wasn’t carried over. Inna Gudanets (Stanford University), Susan Summer (Columbia University) and Larisa Walsh (University of Chicago) commented in their survey about the uniform title and the necessity of reflecting LCRI/AACR2 rule 25.3A in RDA.

The University of Chicago, Brigham Young University, and Stanford University produced a large volume of data during the RDA test period. University of Chicago continues creating RDA records. Carl and Jackie from Indiana University are the only ones producing RDA records for 9 campuses. They are gaining expertise and getting ready to train their colleagues when RDA implementation begins. There are many strict rules in RDA but there is more room for a cataloger’s judgment than in AACR2. A lot of training at Indiana University will be conducted for copy catalogers on how to choose an OCLC RDA record from the existing multiple records from different places.

Diana Brooking mentioned that it depends on how a cataloger looks at the record and sees which differences have impact and are new to functionality. The cataloger should see option A versus option B and figure out if there is a problem or it is just a difference in judgment.

It is also essential to consider the selection of the right cataloging record from the existing ones available in a union catalog, OCLC, and other union catalogs from the acquisitions and interlibrary loan specialists’ point of view.

In this regard OCLC has started its duplicate reduction program while looking at variant records to decide which ones to merge with minimum negative effect.

The real hope is that with the linked data RDA will play out the relationship between various manifestations and expressions to be displayed through MARC, Dublin Core, Functional Requirements for Bibliographic Records (FRBR), etc.

The decisions for the new cataloging code have been made, and now catalogers are waiting for details. The SEES ABC should make a note in the Slavic Cataloging Manual that we are waiting for all these details in order to be able to incorporate RDA into the manual.

Update on the Slavic Cataloging Manual Pre-Revolutionary Orthography Task Force: The ABC Task Force produced two documents on Russian orthography which are still in the working process.

Update on the Proposal to Revise Belarusian Romanization Table: A working group including Tatyana Chubaryan, Kirill Tolpygo, Inna Gudanets, Larisa Walsh, Lana Soglasnova, and Professor Curt Woolhiser (Harvard University) was organized to look at the Library of Congress Romanization Table for the Belarusian language. The task was to study and determine which letters are now obsolete and which letters should be included in the table. The study was done in collaboration with scholars and native speakers. The working group is proposing to include several notes with explanations on the differences between old and new Belarusian letters and their phonetic presentation.

The question of transliteration according to the Library of Congress and the international transliteration standards has been raised by ABC Committee members. Slavic catalogers would like to start doing cataloging in the vernacular to avoid all complications due to various Romanization standards.

Discussion on the Possible Proposal to Machine Readable Bibliographic Information (MARBI) on the Expansion of the Cyrillic Character Set for Non-Slavic Languages: The SEES ABC contacted the MARBI Committee chair in order to learn the requirements for such a proposal. Masha Misco, the incoming chair, will be coordinating the work for the production of either a discussion paper or a proposal.

News from the Slavic Funnel: The Slavic Funnel, established seven months ago, has been a great success and already submitted seven subject headings, including "Legal drama, Russian," "Moscow Basin (Russia)" and others. The Slavic Funnel proposals are submitted with special MARC code "PaPiASE" for the American Association of Slavic, Eurasian and East European Studies headquartered at the University of Pittsburg. The Slavic Funnel description and forms for subject headings' submission are available through the Subject Authority Cataloging of the Program for Cooperative Cataloging (PCC SACO) website.

Membership News: Masha Misco will be the new chair. Kirill Tolpygo (University of North Carolina at Chapel Hill), an active ABC Committee member, will start working as a Slavic, Eurasian, and East European Librarian and Curator of the Andre Savine Collection as of August 1, 2011. Larisa Walsh will continue her service as a member of the SEES ABC Committee. Larisa is very thankful to all ABC Committee members for their valuable contributions and for striving for continuous improvement of the Slavic cataloging.

Last updated August 2, 2011