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Access and Preservation Committee
Minutes
June 25, 2011

Present: Patricia Thurston (Yale University), Brad Schaffner (Harvard University), Sandra Levy (University of Chicago), Jackie Byrd (Indiana University), Jon Giullian (University of Kansas), Carl Horne (Indiana University), Jason Reuscher (Pennsylvania State University), Andy Spencer (University of Wisconsin-Madison), Robert C. Morgan (Library of Congress), Liladhar Pendse (Princeton University), Sandy Graver, Heghine Hakobyan (University of Oregon)

Welcome and Introductions

Approval of Minutes

Committee Membership: Brad Schaffner, the Chair, and Sandra Levy will be the members of the Access and Preservation Committee for another year. Jon Giullian, Lilhadar Pendse, Jason Reuscher, and Cathy Zeljak are the committee members until the end of this meeting. There are some people who are interested in joining the Committee. Liladhar Pendse will be recruiting new members.

Ad Hoc Program Planning There is an important issue to discuss which has not been included in the agenda. It came out during the morning meeting of the Eurasia and Central Asia Subcommittee of the International Relations Committee (IRC). The IRC is interested in organizing a program tentatively titled "Digital Humanities in Eurasia." The Eurasia and Central Asia Subcommittee has invited SEES to be a co-sponsor of the program. It was suggested that some of the SEES annual budget allocation could be used to help cover some of the costs (parking and mileage) for the speakers. Michael Dowling, Director of the International Relations Committee, welcomes this program.

Continuation of Discussion of the Future of the SEES Webpage: Cathy Zeljak (George Washington University) is the current SEES webmaster. Because the page is located at her institution, if she wanted to pass this duty on to someone else, the website would have be moved off the George Washington server. In order to avoid the disappearance of the site when a webmaster leaves the committee, it was agreed that we should try to find a more permanent home for the ACRL SEES webpage. We would also like to have a platform where each committee chair will be able to update its pages.

Jon Giullian created 2 mockup webpages, one in Google and the other in Weebly. The Newsletter Committee published the first SEES Newsletter in electronic format in Weebly.

Weebly is really simple to use through its drag and drop interface, but SEES would have to pay an annual fee to get full benefit of everything the Weebly has to offer. Google is a bit harder to use, but there is no charge for using Google sites. Google offers predesigned templates, or users can create their own templates. And, Google offers additional services at no charge, such as Google Documents which allows the users to privately share and edit documents.

Brad suggested that we also consider purchasing the domain name www.acrlsees.org. This would cost about fifteen dollars per year and can be purchased for ten years. Adam Burling noted that we could probably use our annual SEES money to pay for this domain.

After some discussion it was agreed that we would recommend that we use Google for the website because it is free and offers more services. We also agree that we should recommend that we purchase a domain name. It was decided that in his report to the Executive Committee, Brad would recommend the following:

  1. That SEES consider removing its webpage to Google Sites. But this would only be done after discussion of this option with Cathy Zeljak, the current webmaster;
  2. That SEES purchase the domain name www.acrlsees.org (or some other version) to use the URL for the website.
  3. That a subgroup of the Access and Preservation Committee prepare a new SEES website that would be ready for review at the ALA Midwinter meeting in January 2012.

Inventory of Slavic Digital Projects: an this project get any traction? The committee continued its discussion of the possibility of working with ASEEES CLIR (Association for Slavic, East European, and Eurasian Studies Committee on Library and Information Resources) subcommittee on digital projects on the idea of creating a new, user friendly database of Slavic Digital projects. No decision was made, but several people are on the CLIR digital subcommittee and they will continue to explore the possibility of a joint project.

Open Report on Digital and Preservation Projects: The University of Princeton is developing a project for digitization of Tolstoy's papers from their special collections. Yale University hasn't heard any news about the progress of the Stalin digital files.

Last updated August 2, 2011