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Access and Preservation Committee
Minutes
June 26, 2010

Present: Laura Hartman (National Library of Medicine National Institute of Health); Mark Winek (American U. Library); Jason Reuscher (Penn State U. ); Jackie Byrd (Indiana U. ); Larisa Walsh (U. of Chicago); Carl Horne (Indiana U. ); Liladhar R. Pendse (U. of California, Los Angeles); Geoff Husic (Kansas U. ); Margaret Browndorf (UMAIL) Patricia Thurston (Yale U. ); Kay Sinnema (Library of Congress); Cathy Zeljak (George Washington U. ); Andy Spencer (U. of Wisconsin-Madison); Robert C. Morgan (Library of Congress); Sandra Levy (U. of Chicago); Kimberly Peach;  Jon Giullian (U. of Kansas); Heghine Hakobyan (U. of Oregon)

Cathy Zeljak will chair the Access and Preservation Committee meeting as Brad Scahffner (Harvard U.) has to attend another meeting.

  1. Welcome and introduction


  2. Minutes from Midwinter were approved


  3. SEES Webpage: Discussion of the possibility for a new web site.

    One option is to Jon Giullian created a mock up using Weebly, a free web hosting service which makes it easy to enter content http://acrlsees.weebly.com/index.html. There are many advantages to using a remotely hosted web service (such as Weebly).

    1. First, there is no need to know html coding to edit content. The service features a simple “drag and drop” system with a basic text editor. Documents can also be uploaded (large files require a fee). One can also change the code if you know how to do it -- Weebly offers this functionality.


    2. There is no need for just one “webmaster” b/c the site is hosted on the “cloud. Anyone with permissions can edit as needed. Each committee could then manage the content of its own pages.


    3. It’s very easy to navigate. It requires user name and password.


    4. Advanced features and additional storage require a fee, but the cost in nominal, which could be paid by ACRL SEES annual funds. There is a discount for paying ahead.
    Some members of the committee have reservation because of the risk that the web service could disappear at any time without warning. However, SEES does not have an exorbitant amount of content out there. If the service folded it wouldn’t be too difficult to move the content elsewhere. But longevity is a concern. Google was suggested as a more reliable option.

    One important question is how to finance it. Every service will require a fee. ACRL funds are available, should we choose to use them in this manner. It all depends upon the amount. Although it was pointed out that Google does it for free; so why not use a free service then explore storage options as needed. Joomla was another option mentioned. Would it be possible to have backup of all of this like UW or Indiana, sort of like the protocol and liaison? That's why you have to have something like Google. Will Google start charging at some point?

    Members of SEES volunteered to explore options. See below:


    We can set a deadline to report in August and discuss during the SEES Midwinter meetings.

  4. Other business:

    We are still exploring the possibility of working with ASEEES CLIR Subcommittee on Digital Projects on the Inventory of Slavic Digital Projects.

    Wisconsin-Madison completed Russia Satirical Journals project. There is no overlap with USC. U. of Chicago will make a presentation of journals during next meeting.

Last updated December 20, 2010