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Automated Bibliographic Control Committee
June 26, 2010

Present:  Laura Hartman (National Library of Medicine National Institute of Health); Mark Winek (American U. Library); Kirill Tolpygo (U. of North Carolina); Jackie Byrd (U. of Indiana); Diana Brooking (U. of Washington); Larisa Walsh (U.  of Chicago); Irina Kandarashova (Columbia U. ); Susan Summer (Columbia U. ); Carl Horne (Indiana U. ); Masha Misco (Miami U. ); Liladhar R. Pendse (U.  of California, Los Angeles); Geoff Husic (U. of Kansas) Elizabeth Psyck (Grand Valley State U. ); Cathy Zelzak (George Washington U. ); Patricia Thurston (Yale U. ); Kay Sinnema (Library of Congress); Andy Spencer (U.  of Wisconsin-Madison); Robert C. Morgan (Library of Congress); Sandra Levy (U. of Chicago); Zina Somova (East View Information Services); Tatyana Chubaryan (TAMU); Heghine Hakobyan (U. of Oregon)

  1. RDA update: The online version of RDA (Resource Description and Access) was released last Wednesday. Subscribers to Cataloger's Desktop are now able to access the new RDA Toolkit, a separate subscription service, via Cataloger's Desktop.

    Those who wish to use the RDA toolkit, have to sign up for free open access and they will receive their login information. The free trial will last until August 31st.

    For RDA testers testing period will begin in July, and it's expected to last approximately six months. The first three months of the testing period will be devoted to training and practice in using the online tool and becoming familiar with the new text. The second three months will be devoted to the creation of test records. An online survey tool will be made available to the test partners to record both quantitative and qualitative information about the record creation process and the resulting records. At the end of the testing period the Steering Committee will take approximately three months to analyze the results of the testing, as well as process feedback from others in the U.S. community.

    U.S. cataloging community is taking some steps towards the test: Library of Congress and the ALA held webinars on changes between AACR2 and the RDA, and on RDA toolkit training. Plenty of information is also available on the Library of Congress RDA testing website.

    Larisa Walsh gave an update on the RDA test development. Some libraries already started to create RDA records either as Word documents like LC, or live cataloging in the local systems. This is what was done in my library. Some existed AACR2 records were converted to RDA records in Horizon and are available to view in local OPAC. Impressions: looking up for relator terms, content and media type took some time, and OPAC display for 33X fields might look a little bit odd for user.

  2. Update on the PCC Guidelines on Creating Bibliographic Records in Multiple Character Sets: Cataloging community now has national guidelines on Creating Bibliographic Records in Multiple Character Sets. They were posted April 28 on the PCC (Program for Cooperative Cataloging) website ( and approved at the BIBCO meeting at the Library of Congress on May 3.

    The ABC Committee was very interested in this work and Committees’ comments to the first draft were sent last October.

  3. BIBCO Standard Record Implementation: BIBCO (the monographic bibliographic record component of the PCC) Standard Record Implementation:

    1. January 4, 2010 was the official  implementation date for the BIBCO Standard Record (BSR) guidelines for printed books

    2. encoding level "blank"

    3. Libraries contributing BIBCO records for rare books, electronic books, and materials in non-book formats will continue to code full records “blank” and core records “4”, until BSR guidelines can be developed

    4. Encoding level “4” will remain as a valid encoding level in OCLC for earlier BIBCO core records and for records not contributed as PCC printed book records in the future.

    5. The Standing Committee on Standards is charged with developing BSR guidelines for rare books, for electronic books, and for monographs in non-book formats.

    6. The BSR is a “floor” record that promotes an essential set of elements to serve user needs. Emphasis is given to access points, not to extensive descriptive data.

    Larisa Walsh summarized recent online discussion among ABC members: Stanford Libraries implemented BSR as soon as it became available. Indiana University and University of Chicago libraries decided only to abandon the encoding level 4 for PCC records, but not implementing any of the other BSR changes. Columbia did not implement BSR. Yale uses BSR.

    Diana Brooking, Cataloging Librarian (Slavic), talked about BSR implementation at the University of Washington. See Diana’s report on the test of the BIBCO Standard Record at:  (

  4. Update on the Pre-Revolutionary Orthography Task Force: The Task Force was formed last January and was charged with: 

    1. reviewing current SCM guidelines on transliterating Church Slavic language
    2. reviewing and expanding SCM guidelines on providing access to materials in Slavic languages from regions where orthographic reform took  place
    3. creating guidelines on providing access to the 20th century publications in Slavic languages that use old and mixed orthography, including Russian émigré publications

    Beginning the month of February through May five TF members -- Kirill Tolpygo, Michael Herrick, Tatyana Chubaryan, Geoff Husic and Larisa Walsh were working on the Task force charge in the Google Groups setting. All discussions, uploaded files with examples, documents, etc. can be found in the Google Groups under the SCM Religion & Orthography name. 

    Discussions led to creation of two documents that were submitted to the rest of the Task Group earlier this week. The first document "Transliteration of Pre-Reform Orthography Titles" is to replace the "Transliteration of Pre-Revolutionary Titles" page in SCM (

    The second document "Russian Pre-Reform Orthography Cheat Sheet" is a new document intended to assist individuals working with pre-reform orthography Russian items.

    In the course of working on Church Slavic transliteration chapters for the Slavic Cataloging Manual working group identified some issues that require further investigation. One of them is current publishing practices of the Russian Orthodox Church when Church Slavic script is chosen for the title in modern Russian language (we called it "Pseudo Church Slavic") or when words in Church Slavic language (and script) will be mixed in with modern Russian. The group will continue working on this, and we would love to see you joining the discussion.

  5. Starting SACO Slavic Funnel: Larisa Walsh reported on Slavic Funnel Project. In the beginning of March 2010 I received an e-mail from a former colleague who was wondering if any plans to establish a Slavic SACO funnel have been made. She wrote to me as the Chair of Automation and Bibliographic Control Committee  of the Slavic and East European Section of ACRL in the hope that committee might have some related information or would help to form  such a funnel. In her e-mail she expressed concern over the lack of information  on changes to current Slavic related  subject headings available to non-PCC institutions and referred to the Middle Eastern Funnel’s success in enriching LCSH thesaurus  and disseminating  pertinent information to funnel’s members.

    It was decided to design a survey in order to investigate the need for establishing a Slavic SACO Funnel Project. During the month of April survey was created and approved by the Executive Committee of the SEES.

    Participants were invited, via e-mail, through four electronic discussion lists: AUTOCAT, OCLC-CAT, SLAVLIBS and Non-English Access. The survey was posted from May 2nd through May 17, 2010.

    Survey questions and summary of results were posted on the ABC SEES website. 18 people representing 18 libraries completed the survey. 8 participants (4 from large academic libraries and 4 from medium sized libraries) currently contribute subject headings to the Library of Congress Subject Headings. 5 of them also contribute Slavic related subject headings as part of their SACO work.

    In general, the idea of a Slavic Funnel Project was received very positively by the participants.  The survey results indicate that an absolute majority of respondents -- 15 -- feel that they or their colleagues could benefit from a Slavic Funnel project, and 14 people expressed interest in participating in the funnel.

    Catalogers from medium sized and specialized libraries seem to be in more need for expert assistance than participants from large academic libraries, when proposing Slavic related subject headings. Although no one expressed a willingness to be a funnel coordinator at that time at least two people volunteered to be reviewers and provide expertise in certain subject areas. 

    Only 3 respondents didn’t think a funnel would be beneficial. Three people expressed greater interest in participating in the NACO funnel rather than in the SACO one.

    As of June 15th, Slavic Funnel has its’ leader.  Joanna Epstein, Slavic librarian from Slavic Division at Harvard University and a well-established member of Slavic cataloging community volunteered to serve as the first coordinator of a new funnel. Funnel is not established yet as far as I know, and Joanna is working out some details with the SACO coordinator.  I am sure funnel will be a great success!

  7. Miscellaneous: membership news, website news: We have two new members: Kirill Tolpygo, Monographic Cataloger of Andre Savine Collection at the U.  of North Carolina at Chapel Hill and Joanna Epstein, Slavic Librarian from Slavic Division at Harvard U. .

    Follow up on the Midwinter discussion about changes to the ABC SEES website. Some changes have been done. The Agenda page was eliminated. There is now only page with past Minutes. Activities pages were collapsed into one and populated with more information on recent Committee projects.

Last updated December 20, 2010