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Executive Control Committee
June 26, 2010


Present: Larisa Walsh (U. of Chicago); Laura Hartman (National Library of Medicine National Institute of Health); Mark Winek (American U. Library); Carl Horne (Indiana U.); Kimberley Peach; Liladhar R. Pendse (U. of California, Los Angeles); Kay Sinnema (Library of Congress); Andy Spencer (U. of Wisconsin-Madison); Sandra Levy (U. of Chicago); Jon Giullian (U. of Kansas); Heghine Hakobyan (U. of Oregon)

  1. Welcome and Introduction

  2. Minutes from 2010 Midwinter Meeting in Boston are approved.

  3. Membership: For the 2010-2011 year, Sandra Levy (UC) will be the chair, and Liladhar Pendse (UCLA) will serve as vice-chair.

    May 2010 report on membership shows that we have 192 personal members, which is exactly the same as in 2009. We have lost 3 personal members and 1 corporate membership. We have new people coming and joining the section.

    SEES has a steady flow of sending news and information to its members. We also send out welcome letters to everyone, conduct a survey, and compile data. The data from the survey is to find out how people learn about us, join and leave the section. The chair sends new members them a Google document survey. It's basically a survey of 4-5 questions.

    A lot of people mention that they withdraw because of the ACRL membership being too expensive, and the ACRL dues might go up at some point. Some of the members leave because they do not attend the meetings regularly, and the others cannot serve as virtual members. The price is too high.

    Many people find out about the section either through the ALA ACRL website or word of mouth. The number one source is the ALA website. Other ways are the SEES brochure, newsletter, or the active involvement in Slavic librarianship. It is very beneficial to have this sort of data. I think the most important thing is how we reach out to our members. Does anyone have anything to share with us?

    One new member described her reasons for joining SEES. A rare book cataloger who sometimes works on Russian materials, she selected SEES as her second affiliation because it interests her. She looked at the brochure online and what is happening to Slavic cataloging manual, but she had a difficult time to find out how to subscribe to Slavlibs, the listserv of Slavic librarians. Slavlibs is a private list--you have to send an e-mail to Allan Urbanic specifically and introduce yourself. You cannot Google ASEEES is also a professional organization that promotes library information resources and publishes a newsletter. Catalogers also attend the ASEEES meetings and programs.

  4. ACRL news: Each section funding for ACRL is putting together their strategic plan. The council is still in transition. I cannot talk about it yet.

    Second issue is regarding the source of funding for the ACRL sections. The ACRL spreadsheet has been shared among the executive members of the committee. The ACRL board has basically approved the change and base funding for sections. Previous base amounts were allocated according to the number of section members. That will be the new case as well. SEES as a small section used to receive 750 dollars annually. Now we will be actually getting about a thousand dollars plus .75 dollars for each member over 200. We will have total of $1050.00. It is an increase. We used to use all the money. This year, we are using our money for one of our speakers. I am not sure how we are going to use the money next year.

    SEES funds can be used to support the joint program with WESS in 2011.

    ACRL leadership encourages section to experiment more with virtual meetings on all sessions if it is possible. That is something that the newsletter committee has been doing for several years at the Midwinter meetings. I just want to point out that in case other committees want to do something like that for their own work in Midwinter. You will get encouragement from the ACRL to do it. Other part of the virtual meeting, which they haven't worked out yet, is the mechanics and the possibility of recording meetings, or having some sort of environment where people can participate if they are not able to attend the conference. They don't have the technology or money to have a virtual component to live meetings (i.e. video or audio conferencing).

    It was suggested that ACRL by-laws require that the virtual meeting should be synchronous, so it cannot be done via email. The purpose of virtual meetings is to enable meeting attendance when cost is an issue. Before, this was one of the chief problems and the reason that people didn't come to meetings and participate. Now, if you can be an active member virtually then you do not need to attend the midwinter sessions. And if you can attend virtually, then members are more likely to maintain their ACRL membership.

  5. Committee reports:

    • Newsletter (Sandra Levy): As Diane Brooking mentioned, we should identify what we want the virtual newsletter to do first. Then start looking at that and think what software, what program or what method we use to create the newsletter. There will not be an open posting in 2011. This year we will be sort of hybrid between a collection of materials and production of e-newsletter. It takes a good amount of time. We will start testing out the new way of collecting data in 2010. The 2011 e-newsletter will have the same format that was used in 2010. It is too late to do it in a new way.

    • Automated Bibliographic Control (Larisa Walsh). The meeting was well-attended meeting. The Committee had a discussion about some national cataloging guidelines:
      1. RDA, a cataloging code that might be implemented next year. RDA tests will start in July through October. Testing partners will be trained how to use RDA. They will be looking at updating the necessary software for cataloging, which will make the RDA code available for Catalogers Desktop. The testing period will last from October through January followed by the evaluation of test results.
      2. PCC guidelines Steering Committee updated the multiple character set. This is one of the national policies that the catalogers have been waiting for quite a few years. It is accessible through the LC website.
      3. We have talked about another national standard: BibCo Standard Record that happened on January 4th, 2010. I summarized a little bit online and a discussion among ABC members on BSR implementation arose. It turns out that not many libraries have implemented it. Diane Brooking (University of Washington) agreed to make a presentation at the ABC Committee meeting. Today she has presented an interesting talk about how efficient is the implementation of BSR vs. PCC full BibCo record. The study on BSR implementation has been conducted at the University of Washington. She will be speaking more about this at BibCo meeting tomorrow. Then I have had an update on the Pre-revolutionary Slavic Task Force which has been very successful. The timeline has not been followed fully, but in the course of the work we have discovered some issues that need more attention, including the transliteration table, Romanization table, and other things that we need to explore and work more.  We are going to sign up for Google groups which will help us to make more progress.
      4. We have also discussed the SACO Slavic funnel which turned out to be a great success. The SACO Slavic funnel results are now posted on the ABC website: 18 people responded and 15 people received the idea positively. And I think there are 12 people who would like to participate. Sometimes the funnels start with only 2 people. Some people might drop down the line. I was trying to recruit somebody else because I couldn't do it all by myself. I found a great coordinator thanks to Brad Schaffner (Harvard University). Brad encouraged Joanna Epstein (Harvard Library) to become the coordinator of SACO Slavic funnel. Joanna Epstein also helped us to outline the survey. ABC has 2 new members, Kirill Tolpygo and Joanna Epstein. Our website is updated by Brenda.

    • Access and Preservation. The report was skipped since everyone in attendance at the Executive committee meeting was also present at the Access and Preservation committee meeting. For details, see the minutes of the Access and Preservation meeting.

    • SEES-WESS 2011 Program Planning (Sandra Levy). There is not much to report yet. The proposal has been submitted to the ACRL Board and accepted. We are going to do something on current European Cinema and popular culture, and how the European film shifts and cross-cultural identities are reflected in the resources and collection development.


Last updated December 20, 2010