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Newsletter Committee
Minutes
June 26, 2010

Present: Jason Reuscher (Penn State U.); Mark Winek (American U. Library); Larisa Walsh (U. of Chicago); Irina Kandarasheva (Columbia U.); Susan Summer(Columbia U.); Masha Misco(Miami U.); Liladhar R. Pendse (U. of California, Los Angeles); Jon Giullian (U. of Kansas); Elizabeth Psyck (Grand Valley State U.); Patricia Thurston (Yale U.); Kay Sinnema (Library of Congress) ; Andy Spencer (U. of Wisconsin-Madison); Sandra Levy(U. of Chicago); Zina Somova (East View Information Services); Diana Brooking (U. of Washington); Robert C. Morgan (Library of Congress)

  1. Welcome and introduction: Sandra: For 20 years we’ve been publishing this little newsletter about the activities of Slavic librarians in the United States. This is the last issue of the print material that the ACRL will pay for. Since we are not independently wealthy, it will be the last physical edition. Part of this meeting is going to be a discussion about where the newsletter will go, how we transition to a new format. We need to communicate with each other and ALA ACRL.


  2. Minutes: Minutes have been published in the newsletter already. I think we’ll just accept them unless someone has any particular correction they want to make.


  3. New format for newsletter: As the newsletter moves to electronic format, it would be helpful if those who have worked on it would be willing to talk about the process problems encountered in the past.

    In regard to the bibliography, it will be important to provide a DOI and or stable URL if available. A lot of things have a sort of stable URL somewhere out there and you are able to access it, and even read the whole article if you want to. That will be a nice feature if we are going to go electronic.

    Question: In regard to the current digitized copies at the University of Washington, does anyone know the reason to have the 2010 Newsletter cover and text in separate files? Responses: When the newsletter was in print form, we used to send separate files to the printer, and he always did those separately. So, they probably carried over, because they were given in separate files. Nobody went to the trouble to combine them into one file, and that is certainly something that we want to look at.

    For some sections it will be nice to have more current information posted, rather than wait and compile it over year (i.e. reports on conferences because there is more timely significance). Conferences that took place a year ago are not that interesting any more. Sections that people can contribute will be available sooner, and then at the end of annual cycle the process of compiling those into a final feature issue.

    We can have in one way a more timely entity, and a sort of finished product. We can have a place where people can post their announcements on. The trouble with slavlibs is that you e-mail something and it goes to any/everyone, and then as soon as you hit the delete key, it’s gone. If we have a place, that is more blog-like, where people can put down something like “I’m going to the conference and this is what has happened”, or “our library has acquired this”, and put it on the blog then in January the people who are responsible to put together the newsletter can look at this blog where everything has been posted over the year, maybe put up another call if you have any news it’s the time to tell me and then put together a tighter format, a thing that can make a stable pdf. That way nobody messes with it, and becomes our primed/archival copy of year’s activity.

    Where will the newsletter be hosted? ACRL has a software system that they have specifically developed for use by sections. Though years ago when I was a chair we made a conscious decision to stay away from it because it was still in kind of beta stage, it was not reliable, it was up and down. The Executive Committee at that time made a conscious decision to not go with that even there was some pressure from the ACRL for the section to go on this platform.

    The problem we will have if we use the ALA software, is that it becomes harder for non-ALA people to report. And one of the strengths of our newsletter is that it’s not just a SEES document, and it gets information quite beyond the ALA. A big question is whether the we want to let anyone contribute to the newsletter (like a wiki) or whether we want the production side to be closed. There is a variety of free software, for which access can be maintained by the committee and given to anyone who becomes a contributor.


  4. Fiscal report and Newsletter archive: The financial report I’ve got from Alan is not complete because he does not have the receipts from 2010 yet. Allan Urbanic also has many documents associated with the publishing of the newsletter for many years. Question: What does SEES want to do with the Newsletter archive? Responses: There was some talk in the Leadership Council about the ACRL willing to have each section's archives centrally located. It might be the University of Illinois because the UI holds the ALA archives ALA in Champaign Urbana. Is it worth shipping to ACRL? The discussion was tabled and referred to the Executive committee meeting. SharePoint is a free software that might be applicable.

    It might be interesting to have a Public Forum component to the website.

    SEES does have a little money because we get funded every year a certain amount of money. And most of the time we don’t spend it because we don’t know what to spend it on. If we have something that takes a little money we can do it

Last updated December 20, 2010