Exhibit & Advertising Options
There are four ways in which you organization can participate in the NWAV Conference as an exhibitor or advertiser:
- Send a representative(s) and display your items in person
$500 for one 8’ L X 3’ W covered and skirted table
$750 for two 8’ L X 3” W covered and skirted tables
Rental includes: Table(s), 2 chairs, 1 identifying sign, electrical outlet, free wireless internet access
Benefits to your organization:
1 complimentary conference registration per table
Discounted conference registration for additional reps
Acknowledgement in the program book and other publicity materials
Location: The exhibit area will be located in the Frangipani Room, where breakfast and refreshments will be available. The Frangipani Room is centrally located in the Indiana Memorial Union and is situated in close proximity to the session rooms.
Hours: Exhibit Hours will coincide with breakfast and break time periods.
Set-up: Thursday, Oct. 25th after 7:00pm and before 7:30am on Friday, October 26th
Fri., Oct. 26: beginning at 7:30am/concluding at 7:30pm
Sat., Oct. 27: beginning at 7:30am/concluding at 7:00pm
Sun., Oct. 28: beginning at 7:00am/concluding at 11:00am
Tear-down: Sun., Oct. 28th after 11:00am
- Send information, including book order forms, to be distributed with conference registration materials in tote bag or registration packet. All materials must be received by Friday, October 12, 2012.
Fee: price varies depending on material, ranging from $75 to $300
Email specifics to Conference Manager, Mary Morgan, at: mcmorgan indiana.edu
- Send individual items to display on a common table. If displaying book(s), we suggest sending order forms with your sample(s). Please note that NWAV will be unable to return any materials. Samples will be distributed to student volunteers at the conclusion of the conference.
Fee: $50.00 for 1 – 5 items
- Place an advertisement in the conference program book.
The program book will be 8 ½” horizontal X 11” vertical. Your organization can place either a one page or half page ad in an internal page of the book.
Fee for inside back cover $275.
Fee for full page internal ad: $200.
Fee for half page internal ad: $125.
Fee for quarter page internal ad: $ 75.
Full page ad size: 7” horizontal X 10” vertical
Half page horizontal only: 7” horizontal X 4 7/8” vertical
Quarter page: 3.5” horizontal X 4 7/8” vertical
Black and white only
Format: pdf or jpeg
Deadline for ad submission: Friday, September 28, 2012
Submit via email attachment to:
Mary C. Morgan, Senior Conference Manager
Shipment of Exhibit Materials
All exhibit items should be shipped to:
Indiana Memorial Union
Attn: IU Conferences
900 East 7th Street
Bloomington, IN 47405
All boxes must be labeled in the lower left corner of each box: NWAV Conference.
If shipping more than one box, please identify each box as “1 of 4;” “2 of 4”, etc.
No materials will be accepted before Friday, Oct. 12th.
Exhibit & Advertiser Registration & Payment
Payment is accepted by check, money order or credit card (American Express, MasterCard, Visa or Discover.