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Recruiting Policies and Procedures

Thank you for your interest in sharing your program with Indiana University. We are currently limiting what our office promotes to affiliated programming and we are not looking to expand our affiliations. Overseas Study is the central advising body for ALL overseas study opportunities, and all Indiana University-Bloomington students MUST work through this office to receive authorization for enrollment in programs. Program providers with no official relationship with Indiana University may not promote their programs on the IU campus without affiliation or prior approval from the Office of Overseas Study.  Inquiries for a visit should be made NO LESS THAN three weeks in advance of the proposed visit.  Providers may NOT contact programs, schools, or departments directly to try to arrange appointments with faculty members, advisors, or administrators. Program representatives are encouraged to follow the marketing best practices guidelines on the Forum website and NAFSA website.

Indiana University has strict policies about posting fliers and handing out printed materials on campus.  Items must conform to the size specifications provided by that department, residence, or space.  Unaffiliated partners who choose to utilize and pay for public space at Indiana University are asked to respect the environment and not post fliers anywhere not designated as a space for posting materials.

Indiana University or the Office of Overseas Study should not be references to promote or endorse any international travel or study abroad program without an affiliation.

What Overseas Study Can Do

Overseas Study can authorize a reservation for a table space in the Commons area of the Indiana University Memorial Union (student union building). Table space is open weekdays from 10 a.m. to 2 p.m. for a flat fee of $125. Space is subject to availability. There is also an institutional requirement for an IU student to be present at all times. Please note that payment and confirmation of which IU student is scheduled to be present must be completed a minimum of two weeks prior to the visit, or reservations will be cancelled.

How to Announce Your Campus Visit
  • Representatives can place an advertisement in the daily student newspaper. See the Web site of the Indiana Daily Student for details and rate information.
Visitation Day

Representatives will be asked to meet with a member of the staff of Overseas Study prior to interaction with Indiana University students on campus. At this time we will review relevant institutional procedures and policies (credit transfer, portability of financial aid, etc.) that are important to understand. Returning representatives should meet briefly with a member of the staff so that any updates can be exchanged.

Logistics

The Office of Overseas Study is not able to make transportation or housing arrangements. General advice can be found on the IU Visitor Information Center Web site. Notice: The staff of the Office of Overseas Study regrets that it may not be able to accommodate all requests for table reservations or meetings.

Ongoing Representation on Campus

It is important that organizations that employ student returnees to promote programs on campus have students identify themselves to Overseas Study as soon as they return to Bloomington. Overseas Study will guide the students to refer interested students to Office of Overseas Study so they can process the appropriate paperwork for their program of interest as well as learn about alternative program options. Overseas Study cannot facilitate reserving a space at the IMU Commons Information table for student representatives outside of program provider visits.

Our daily lives are so different from people across the globe. To learn about how other people live their lives, it makes you think about how you want to live your life. It’s character building.”

-Maggie Brinley, IU Overseas Study Participant, Spain