Description

The Overseas Conference grant provides support for IU faculty to participate in an international conference, typically providing funding for partial airfare expenses. Travel to conferences in the United States, Canada, Puerto Rico, and Mexico is not supported under this grant program. The conference must be relevant to the faculty member’s teaching or research goals. Applications will be reviewed and ranked according to the following types of participation:

1. Keynote address at a major conference
2. Paper for a major conference that has been selected through a peer-review process
3. Invitation to serve as Chair or Discussant of a panel at a major conference
4. Other types of participation considered when funding available

Selection Criteria:

• Type of participation in conference as described above
• Value to the candidate and IU (e.g., how participation will enhance the candidate's record of professional achievement)
• Importance of the conference and the degree to which it is international in scope and in the representation of its participants
• Overall quality and completeness of statement

Application documents are listed below. Forms and instructions are available via the online application.  

1. Cover sheet
2. Budget with approximate airfare and description of other funding sources
3. Narrative statement
4. Curriculum vitae
5. Supporting document from conference sponsor indicating degree of participation
6. Recommendation letter from department chair or other unit head

Eligibility: Tenured and tenure-track faculty at an IU campus.

Deadlines: October 1, 2012; January 14, 2013; April 1, 2013 and July 1, 2013

Application Rules: Applicants should apply by their chosen deadline even though they may still be awaiting an official acceptance of their papers. The conference must occur after the respective competition period. Only one application per competition period is permitted. Late or incomplete applications will not be accepted. It is the responsibility of the applicant to ensure that recommendation letters are completed by the application deadline.

Funding Rules: Maximum of $1,500. Amount is based on the conference site, type of participation and the quality of the application. Award funds are intended to be used primarily to support the cost of airfare. An individual can receive no more than a total of $1,500 from this grant program in any 30-month period. Spring and summer awards are expressly contingent upon the recipient continuing employment at IU the following academic year.

Travel Reimbursement Deadline Policy: Beginning September 1, 2010, employee and non-employee travelers will have 60 days from the return date of their trip in which to submit travel reimbursement claims. Reimbursements submitted after this 60-day period will be subject to income tax assessment. Reimbursement claims submitted after 120 days from the return date of the trip will not be reimbursed. Indiana University Foundation funds may not be used for reimbursement after this time period. These deadlines are required by the IRS and will be strictly observed. Please visit the Travel Web site for more information, or e-mail Travel Management Services at travelbl@indiana.edu with questions.