April 1997: Volume 10, Number 4


Support Staff Classification: a Big First Step

In 1995, IUB undertook a classification project intended to provide clearer and more accurate job descriptions for support staff, more equitable ranking of jobs, and fairer, more flexible compensation of employees within these rankings. The new classification structure was implemented January 15, 1997. In our February issue of the Majority Report, we solicited reactions from support staff and supervisors to the project. We received approximately 25 responses to our request. The majority of staff who responded to our survey registered significant disappointment in the project. Their objections center on the very problems the project was designed to remedy. Many of our respondents feel the job specifications used to describe their positions are inaccurate, and the job groupings are inequitable. They said the reclassified salary structure neither allows for flexibility nor rewards performance and senority.

To put these responses in a larger context, we discussed staff reactions to the project with CWA President Barb Lentz, who was a member of the classification committee, with IUB Human Resources Director Maurice Smith, and with HR's Associate Director of Classification and Compensation, Linda Rasmussen. While Lentz says that three months after implementation of the project staff morale remains very low, Smith and Rasmussen describe the classification as an initial step in a larger project that will enable the university to more effectively compensate staff for both length and quality of service.

A new classification structure was necessary because the old classification system, which had been in place for more than 30 years, was both unmanageable and outdated. The Weaver study of the 1980s did not significantly consolidate IUB's classification system. "It isn't possible," says Maurice Smith, "to develop a fair, competitive compensation program around such a diffuse structure." One of the project's major goals was to establish equitable rankings of employees with markedly similar duties and levels of responsibility. Based on position analysis questionnaires (PAQs) completed by all support staff, the classification project reduced the previous system of 900 job titles to 181 job titles. The classification committee used a mathematical formula that assigned points for various degrees of required knowledge, supervision, problem solving, etc., to group the tasks people identified as parts of their jobs into job titles. They then ranked these new titles into newly devised classifications.

The table indicates how the previous classifications compare with the current ones (the numbers inside the chart show how many staff members were distributed from each old category into each new one). While comparisons of these two ranking systems are useful in a number of ways, assuming a one-to-one correspondence between them is problematic for several reasons. "First, we completely changed the valuing system for jobs," explains Rasmussen. "There are some cases where we don't have the old rank at all. Classification activity was frozen for well over a year."

In addition to developing equitable ranking of jobs, the classification promised more equitable compensation in line with salaries offered for comparable jobs in the South Central Indiana area. The major compensation goal was to move every staff member up to the minimum salary in her pay range and to eventually move all experienced employees to the mid-point of their ranges. Lentz says she hoped the classification would result in "everyone getting some kind of raise." When the classification was implemented, 467 support staff received upward salary adjustments. Although Smith and Rasmussen note that the university came up with $500,000 for these raises, some staff comment that the classification "merely lowered the salary mid-points and maximums so that it looked like everyone was closer to their mid-points." The table above provides some information about correspondences between the old and new salary ranges.

Respondents to our informal survey indicate as much dissatisfaction over status as over money issues. Many staff members object that the simplified classification structure, reduction of job titles, and misleading job specifications demean their jobs and undervalue their responsibilities. One woman commented, "I find the new titles have actually taken away something from my position. My [previous] title included the word coordinator,' and did not include secretary.' . . . I feel I've been cheated. In the event that I ever look for other positions, coordinator' would look much better on a resume than secretary.'" Other staff said the job specifications written by William Mercer, Inc., a human resources consulting firm engaged by the university, neither described their responsibilities nor achieved equitable rankings of similar positions. "The specifications didn't come close to describing the jobs," notes one woman. "The university is diverse and complex. In one department, the secretary could do everything from receptionist [duties] to payroll. In a larger department, two people would handle the same duties." Another staff member commented that her position and others like it were so "completely misranked [and] unappreciated" that after over 32 years of service to the university, she is beginning to consider leaving her position.

Lentz concurs that the specifications "dumbed down" people's jobs. Rasmussen comments that although the job specs are generic, Mercer did an okay job with them. "The problem," she says, "is that Mercer was off site. We are now working to make these IU's job specs." Rasmussen and her staff are currently revising the specifications "to better capture the work, knowledge, skills, and abilities" required of IU support staff. Once the revised specs have been reviewed and adjusted by the appropriate departments, they will be published on the Human Resources Home Page. Smith and Rasmussen predict that the revisions will be completed by June of this year.

After receiving notice of their new ranks, about 450 employees appealed their job titles and/or classifications. Using the same mathematical formula devised to rank positions, the appeals committee re-evaluated those rankings, and ended up adjusting 100 employees' classifications. After the appeals process was completed, but before the January implementation date, HRM's Andy Heck (Assistant Vice President, Human Resources Management) and Maurice Smith re-evaluated the classifications. In a series of individual meetings with heads of schools and major support units across campus, Smith says he and Heck asked the administrators a series of questions about how the classification would impact their operations. . . .We sat down afterwards and looked at that feedback, considered the issues it raised, and made changes. All the issues they brought to our attention were addressed.

Thus, Smith and Heck adjusted rankings for approximately 300 of IUB's 1700 support staff. [A query for HR: Were these 400 people considered in the appeals process? If not, could you tell us where they came from?] Reports generated by CWA indicate 249 employees were moved up in rank; 21 were moved down; and seventeen received a change in title but not in rank.

Did the adjustment improve the classification, or did it skew the equity the original formula-based determinations attempted to establish? Several of our respondents noted that the adjustment disadvantaged staff working for unit administrators who had less influence or less interest in advocating for their support staff. One woman said, "the influential supervisors got their clericals upgraded, and others who were at least as deserving got nothing." Articulating their exception to the last-minute adjustment, in which they did not participate, Lentz and CWA resigned from the appeals committee. However, Smith says:

I don't believe the adjustment skewed the proportional equity the project was meant to establish. If the result was that the adjustment made [the classification] more workable, more acceptable, and more capable of us being able to move on to the next phase of the project, it was time, energy, and results worth doing.

Smith and Rasmussen characterize the classification as a major step in a series of steps. "The new classifications," notes Rasmussen, "will serve as a springboard for devising a pay delivery system that recognizes seniority and performance and that allows us to reference ourselves to the marketplace." Smith comments that "there's no question our staff salaries are below where the institution would desire them to be." Recent implementations have left many support staff distrustful and distressed. Any future changes will have to be made within that context.

--Susan Moke

Support Staff Reclassification Table

Previous CL/
TE Rankings
2
$13,707-
$19,802
3
$14,997-
$21,694
4
$16,432-
$23,712
5
$17,950-
$25,958
6
$19,635-
$28,475
7
$21,486-
$31,116
8
$23,546-
$34,091
9
$25,771-
$37,315
10
$28,205-
$40,851
11
$30,909-
$44,741
NONE
Current Rankings
A: $14,102-$19,626
4 42 15 6 --- --- --- --- --- --- 6
B: $15,195-$21,323
--- 7 56 17 5 --- --- --- --- --- 5
C: $16,414-$23,226
--- 2 22 62 4 1 1 --- --- --- 14
D: $17,775-$25,359
--- 2 99 294 123 14 5 --- --- --- 5
E: $19,299-$27,757
--- --- 5 16 74 36 1 --- --- --- 4
F: $21,005-$30,457
--- --- 4 45 217 190 16 7 --- --- 10
G: $22,920-$33,502
--- --- --- --- 2 97 89 34 2 2 5
H: $25,073-$36,939
--- --- --- 2 2 15 16 12 4 2 1
I: $27,495-$40,831
--- --- --- --- --- --- 2 12 29 --- ---
J: $30,228-$45,242
--- --- --- --- --- --- --- 1 13 10 1

From the Dean

I hope you enjoy this issue of the newsletter in which we celebrate the accomplishments of many women on campus and report on our survey about the staff reclassification project. Special thanks to everyone who contributed their time and energy so that we could write the reclassification article. As always, we'd like to hear from you. Our previous issue about faculty affirmative action goals and about first women at IUB also brought some interesting mail we wanted to share.

As the semester comes to a close, I want to introduce you to our new department secretary, Rae Schmidt. Rae received her B.A. in English from Clemson University in South Carolina in 1996 and moved to Bloomington that summer. In her free time she enjoys fabric arts, horticulture, and dance. We are excited by the skills and energy Rae brings to the Office for Women's Affairs, and we look forward to her input and ideas in our future programs and projects.

Have a good summer!


Letters from our Readers

I have read with mounting appreciation the entirety of the February 1997 issue of the Majority Report. The article A Proper Scientist was most absorbing. My warm congratulations to you on the quality and timeliness of everything in this issue, especially that concerning Mary Bidwell Breed. I included considerable information about her in my 668-page book The Development of Chemistry at Indiana University 1829-1991. Keep up your good work.

--Harry G. Day, Professor Emeritus of Chemistry

I couldn't help noting that Candida Garcia Brady, BS 47, is cited [in the February Majority Report] as the first Latina graduate. When we interviewed IU Northwest's Angeline Prado Komenich for our March/April issue, she said that her sister, Sulima Prado (BA 44), was one of the first Hispanics to attend college. Her other sister, Olive Prado, finished her BA in 1949 and went on to earn a master's in 1972.

--Judy Schroeder, Editor-in-Chief of the IU Alumni Magazine

I just finished reading the recent newsletter--very good. I enjoyed it and learned from it. The way the statistics were done on gender distribution within the IU faculty was especially useful.

--Sue Tuohy, Assistant Professor of Folklore

I enjoyed the latest newsletter and its hiring goals story but am wondering why political science wasn't listed in the departments.

--Doris Burton, Assistant to the Chair, Political Science

Ed's Note: Our omission of political science from the chart describing COAS women faculty utilization and hiring goals was an oversight. In 1995, IUB's political science department had 33 faculty members; 24.2% of these were women. Women constitute 30.3% of the available pool of qualified applicants. Thanks for calling our attention to the oversight. We apologize for the omission.

I was gratified to read your careful analysis of gender distribution and hiring goals for Indiana University Bloomington faculty in the Majority Report. The historical perspective that you offered was more interesting than most similar articles that I have seen. I also appreciated the care that you took to incorporate the percentage of women available in specific hiring pools using data from the National Research Council. It is particularly important that we look at such data when we are attempting to make changes in an institution.

In general, I found your article enlightening and informative; however, I have one criticism. I was surprised to notice that the Indiana University School of Education was noted for the particularly large gap between the pool of available applicants in the past six years that was approximately 62 percent and the 35 percent of women currently utilized. You probably do not know that in the past six years, out of 56 hires in the School of Education, 35 were women for a hiring rate of 62.5%. This suggests, when looking at the percentage available in the pool in the last six years, that the School of Education has closely matched the percentage available.

Your tables might be even more useful if the percentage of available women in the past six years was compared with the percentage of women hired in the past six years. That way, units like the School of Education, (I am sure there are others, also) could be recognized for their achievements in this important area.

--Frances Stage, Associate Dean for Research and Development, School of Education


Honors, Awards, and Celebrations

As part of Women's History Month commemorations, the Office for Women's Affairs recently celebrated women's noteworthy contributions of scholarship and of service to the university community.

Distinguished Scholar Award
In a ceremony at the University Club last month, Chancellor Gros Louis presented the OWA Distinguished Scholar Award to Mary Jo Weaver, professor of religious studies. A major observer and critic of contemporary Roman Catholicism and of women's involvement in the Catholic Church, Weaver is widely recognized for her insightful and influential scholarship, for her inspired teaching, and for her committed service to women.

Weaver is the author of New Catholic Women (1985) and of Springs of Water in a Dry Land: Catholic Women and Spirituality (1993); she is co-editor of Being Right: Conservative Catholics in America (1995). Weaver's perceptive and often acerbic comments on contemporary American Catholicism have appeared on the front page and Sunday Book Review section of the New York Times and on NPR's All Things Considered and Fresh Air.

Weaver says she is honored to receive the award:

In a world where too many of us worry too much about whether we do enough, have enough, make enough, the Office for Women's Affairs has created an annual oasis of celebration that is relaxed, festive, and encompassing. It is an enormous honor to be part of this company to stand in a group with Helen Nader, Peggy Intons-Peterson, Winona Fletcher, Judith Anderson, Martha McCarthy, my friend Karen Hanson, and my long-time partner in crime Susan Gubar.

Outstanding Staff Award
OWA's Outstanding Staff Award, which recognizes a staff member's commitment to advancing the status and concerns of women on the Bloomington campus, went to Jan Harnett. A nurse practitioner at IUB's Health Center, Harnett has provided women's health services to the IUB community for 17 years. "Jan recognizes that through education," notes a colleague, "women are empowered to be their own best health care advocates. She has touched many lives through her excellent and compassionate health care." Before accepting her position at the Health Center, Harnett was Director of Education at Planned Parenthood of Southern Indiana.

Harnett's colleagues praise her committed mentorship of other women. One of her nominators notes that Harnett is "the perfect example of a professional woman who supports and guides other women in their professional endeavors." Joan Catapano, Assistant Director and Senior Sponsoring Editor at IU Press, was the first recipient of the award.

Eva Kagan-Kans Award
Also recognized at the ceremony were the winners of OWA's Eva Kagan-Kans Memorial award, which recognizes excellence in a graduate research essay in Women's Studies or in any area of Soviet, Russian, and/or East European Studies that reflects women's concerns. This year's first-place winner was Robin Silbergleid, a doctoral student in English whose paper is titled "Women, Utopia, and Narrative: Toward a Postmodern Feminist Citizenship."

Michelle M. Fleming-Bizup and Cynthia Wiedemann Empen shared second-place honors. Fleming-Bizup's winning essay is "Cross-dressing in Gender and Genre: Margaret Cavendish and the Creation of the Feminist Utopia." She is a doctoral candidate in English. A Ph.D. candidate in Art History, Empen submitted a paper titled "Disguise, Rebellion, and Gender in the Civil War: Imaging the Female Spy and Soldier in American Visual Culture." Empen noted it was encouraging to see graduate students' research acknowledged and appreciated.

Women's Athletics Awards
Isabella Hutchison, Associate Athletic Director of Special Projects, and Anita Aldrich, Professor Emeritus of Kinesiology, will receive OWA's Fifth Annual Award for Support of Women's Athletics. The awards will be presented April 23rd at the IU vs. Purdue softball game.


"Embrowning" the Ivory Tower

While sitting in the orientation session for new graduate students in my department, I experienced a situation all too familiar. I immediately became aware that not only was I the only woman of color I was the only person of color. When I decided to pursue my graduate degree, I prepared myself for an environment where women and people of color have historically been underrepresented; however, the lack of diversity I encountered in the academy was even greater than I had anticipated. Over the past three years, being a black woman in a predominantly white department and university has provided both challenges and opportunities for growth.

As the powerful and poignant documentary "Shattering the Silences" demonstrates, the "ivory tower" has historically built moats, such as low retention rates and low representation of students, faculty, and administrators of color. These barriers marginalize and exclude alternative modes of scholarship that might undercut dominant social, cultural, and political views. As they deal with both racism and sexism, some women of color find their critical thinking and writing abilities constantly challenged. We often have to justify our scholarly interests as we seek respect for our diverse points of view.

Although I have been fortunate to be in a department that respects difference, I have at times felt taken aback as I found myself in the familiar position of representing a divergent point of view. One of my most vivid memories of academic exchange occurred in a seminar where we were discussing the question of identity and representation. We had read an article that addressed whether, because of his scholarly achievements, renowned scholar Cornel West should identify himself as black.

As we discussed the article, an intense debate ensued during which someone suggested that at some level West, and I as well, should be identified as part Anglo because of our exposure to and participation in the dominant intellectual process. My immediate reaction was laughter because I thought my colleague was making a sarcastic joke. I even thought that he might be referring to the hybridity of African-American culture. As soon as I realized that his contention was serious, I began to explain the problems inherent in such essentialist thinking. By the end of the seminar, I realized that my very existence as a black educated woman was being questioned.

After we all left the class tense and drained, I received an e-mail message from a fellow classmate who apologized for the position of equivocation, definition, and defense in which I had been placed. A couple of weeks later some of my other colleagues acknowledged that our discussion had enlightened and expanded their perspective. I was reenergized. This experience demonstrated to me that my education is not only a pursuit of knowledge but also a form of activism in which I can generate a dialogue that challenges some ingrained beliefs.

As I prepare to take comprehensive exams and write my dissertation, I look back on the last three years with guarded fondness. Not a day has passed since I moved to Bloomington that I have not talked to my mother, who was herself the only one of a family of 15 children to receive a bachelor's degree. Her constant support and prayer for "favor with humanity and God" is the beacon that directs my path. In the times when I feel isolated, afraid, and overwhelmed, I repeat my favorite Psalm: "Weeping may endure for a night, but joy cometh in the morning." I have made it through the last three years because of my spirituality, the support of my family, and my sisterhood with other women of color. Although the experiences and lives of Latina, Native American, Asian, and black women vary, our commonality as women of color in academe forges a bond that unites us in these struggles.

--Sharoni Denise Little


Majority Report Index

April Index Sources:
1,2,3 Ms. Foundation; 4,5,6,7 IUB Registrar; 8,9,10 American Demographics (March 97); 11,12,13 Sojourner (Dec. 93); 14,15 American Demographics (March 97); 16 Harper's (March 97); 17,18 IUB Office of Affirmative Action; 19,20 New York Times (12/27/96); 21,22 U.S. Census Bureau; 23,24 IUB Registrar; 25 Bureau of Labor Statistics; 26,27 New York Times (2/23/97); 28,29 U.S. Census Bureau; 30,31 Ms. Foundation


Traveling Student Scientists and the CIC WISE Initiative

The Committee on Institutional Cooperation (CIC), established in 1958, is an academic consortium of 15 major teaching and research university campuses. Its programs and activities extend to all aspects of university life except intercollegiate athletics. By focusing institutional efforts and enhancing them through cooperative activities, the CIC and its member universities have effectively complemented and augmented institutional programs without supplanting them or reducing their individual importance.

In 1992, the CIC Conference on Women in Science and Engineering (WISE), held in Bloomington, challenged each campus to write an action plan to improve the learning and working environment for women in science and mathematics fields. As a response to the action plan, the Bloomington Chancellor established a Women in Science Project within the Office for Women's Affairs.

During the last decade, studies have consistently shown that the participation of women in science and mathematics disciplines declines precipitously and disproportionately at each successive level of the academic pipeline. These trends are apparent at Indiana University as well. The Women in Science Program targets undergraduate, graduate, staff, and faculty women in all science and mathematics fields through programs designed to inspire and encourage talented women to choose and remain in these fields, to broaden their professional experiences and opportunities, and to improve the learning and working climate at Indiana University. One of the objectives of the CIC WISE Initiative is to promote professional development and socialization into the discipline through participation in professional conferences.

With funding from the National Science Foundation, the WISE Initiative makes available approximately 75 travel grants each year to women students majoring in science, engineering, and mathematic disciplines at CIC institutions to enable them to present papers or posters at professional conferences. WISE travel grants are limited to a maximum award of $250 per student, with the students' universities matching the grant amount. Student awardees are also asked to present their papers and to describe their conference experiences at an appropriate forum on their home campuses.

OWA's Women in Science project administers the CIC WISE travel grant program. For the 1996-97 year, over 430 applications representing the 15 CIC institutions were received from female students at B.S., M.S., Ph.D., and post-doctorate levels. Seventy-five travel grants were awarded across the science fields for research presentations at national and international conferences. The following eight women from IUB received funding for their research endeavors:

In its first year of awarding monies, the CIC WISE Travel Grant program has met its objective to encourage and support participation in professional conferences. Through the National Science Foundation funding and CIC university matching funding, more than $37,000 has been contributed to promoting professional development of young women scientists. The CIC WISE Travel Grant program's fall application will be available October 1, 1997. All women enrolled in science or mathematics degree programs at IUB are eligible to apply.

--Lynn K. Wilson, Women in Science Project Coordinator


New Women Faculty Round IV

Professor Kirsten Gronbjerg (Ph.D. from the University of Chicago) teaches nonprofit policy and management in the School of Public and Environmental Affairs. Her research interests include nonprofit funding structures, public and private welfare systems, macrosociology and comparative studies, and population and demographic analysis. Gronbjerg has held positions with the University of Chicago, the State University of New York at Stony Brook, Hofstra University, Pitzer College, and Loyola University of Chicago.

Assistant Professor Nyusya Milman (Ph.D. from the University of Michigan) joins IU's Slavics department as assistant chair for language instruction. Milman has taught courses in business Russian, political Russian, methodologies of teaching Russian, and Russian women's studies and literature courses. She is a native of Russia and a graduate of Moscow State Pedagogical University.

Assistant Professor of Religious Studies Ann Mongoven (Ph.D. from the University of Virginia) teaches courses in religious ethics, including Christian and comparative perspectives. She has special interests in medical, environmental, and gender issues.

Assistant Professor Ming Tai-Seale (Ph.D. from the University of California at Los Angeles) comes to IUB's School of Public and Environmental Affairs from a visiting faculty appointment at SPEA-Indianapolis. Her research focuses on health services, health economics, and health administration.

Assistant Professor Vicky Meretsky (Ph.D. from the University of Arizona at Tucson) joins IUB's School of Public and Environmental Affairs. Her research focuses on conservation biology at single species and landscape scales. She also works with risk analysis, a new tool for conservation planning, which she will combine with conservation biology. Meretsky previously worked with the U.S. Fish and Wildlife Service as a Biometrician/Fisheries Biologist.

Professor of Education Margaret (Peg) Sutton (Ph. D. from Stanford University) teaches in the Educational Leadership and Policy Department. She previously served as Director of Research and Gender Issues in International Basic Education at the Academy for Educational Development in Washington, D.C. Sutton also served as the director of Stanford's M.A. program in International Development Education. Her research interests include comparative studies of gender and education, the role of international assistance in national educational development and U.S. foreign policy, the connections between multicultural and global education, and feminist and other critical epistemologies.

Assistant Professor of Library and Information Sciences Uta Priss (Ph.D. from Dearmstadt University in Germany) studies the mathematical modeling of semantic relations in lexical databases and thesauri. Her research is part of an interdisciplinary research project involving mathematics, computational linguistics, and information science that attempts to build a graphical interface for information retrieval using library classification systems. Her previous work included consulting to the WordNet Project (Princeton University) and to the Department of Economics and Computer Science at the Fachochschule Stralsund.


Announcements:

In the Company of Women:
In celebration of Mother's Day, the Office for Women's Affairs invites you to attend a workshop titled Mothers and Daughters. The workshop explores our relationships with our mothers in light of our relationships with our daughters and sons. Bring your mother or daughter (must be at least 15 years of age) to enhance the workshop. Please dress comfortably.
The workshop, which consists of written exercises and discussion, meets in Memorial Hall East, Room 127, on April 24 from 6:30 to 8:30 p.m. The registration fee is $10.00. To register or for information, call 855-3849 or E-Mail owa@indiana.edu.

OWA Receives SDI Funding:
The Office for Women's Affairs recently received Strategic Directions funding for its women in science proposal. The project undertakes specific initiatives such as mentoring programs, supplemental fellowship funds to recruit outstanding graduate students, and a distinguished visiting scientist program for faculty members. Sixty-one projects received finding in this second round of Strategic Directions proposals; of the 25 from the Bloomington campus, 14 went to proposals where women faculty and staff are the project directors. Congratulations to all!


Last Updated: May 9, 1997
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