Funding Responsibilities

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Physical Plant’s mission is to operate and maintain a high-quality physical environment to enhance student learning, faculty teaching and research.

We provide facilities maintenance, operation and improvements and other types of services. Physical Plant currently employs a staff of 660 who provide facilities maintenance, renovation and other services for over 14 million square feet of building space in 300 buildings located on 2000 acres of land.

Physical Plant Funding Responsibility

The Physical Plant General Fund is used for maintenance and general upkeep of existing non-auxiliary facilities. This includes cleaning and maintenance of academic buildings, campus grounds keeping and landscaping, facility operation, exterior campus lighting and all utility distribution systems except telephone and data. Physical Plant generates steam and chilled water and manages campus utility usage (electric, gas, water and sewer). Also provided are Engineering services, energy management and equipment monitoring.

Basic building systems include:

  • Building Structures and Envelopes (permanent fixed walls, roofs, floors, ceilings, windows, doors, locks, paint, basic daily cleaning (public areas), weekly cleaning (private offices), bi-annual and annual cleaning, recycling and trash removal, pest control…).
  • HVAC (heat, ventilation and air conditionings systems…).
  • Plumbing (restrooms, drinking fountains, fire safety, utilities to laboratories…).
  • Electric and Natural Gas Distribution Systems (general building power systems, lights, elevators, building safety and security systems, fire alarms, central clocks, emergency generators…).
  • Classrooms and Teaching Labs (furniture, audio visual screens, chalkboards, whiteboards…).
  • Building-wide Distribution Systems In Support Of Research Labs (compressed air, distilled water, gas and nitrogen piping up to, and including, shut off valves supporting departmental equipment; exhaust fans and ductwork down to, but not including departmental exhaust hoods…).
  • Basic Signage (standard exterior building identification signs, standard room location signs).

Department Funding Responsibility

All other services are funded through charge-back to departmental accounts, based on hourly labor rates, for non-academic facility maintenance and other services.

Examples of services billed to departmental account numbers:

  • Departmental Equipment (installation, modification, replacement or maintenance of furnishings and equipment which purpose is to serve a specific office, research or program activity or to meet special environments or unique departmental requirements. Examples are: office furnishings and partitions, computers and peripherals, electronic classroom technology, and research lab equipment such as autoclaves, freezers, cage washers, dish washers, ice machines, dust collection systems, lab chillers, lab air compressors, exhaust hoods, lab benches and fixtures, built-in or free-standing walk-in environmental chambers, nitrogen generators, specialized electronic equipment…).
  • Renovation (architectural, mechanical and electrical systems, associated abatement, new environmental systems, key and lock changes, special signs, special equipment and technology…).
  • Moving and Setups (moving departmental furnishings and equipment, event setup…).
  • Special Services (excess refuse removal, special custodial services, special event support services, after-hours call-outs for non-maintenance requests…).
  • Other Services in support of program revenue funded operations (Auxiliaries).

These are general guidelines. There may be some variation for individual facilities. Please contact your Building Representative or the Physical Plant Service Center at 855-8728 or phypltbl@indiana.edu for questions or comments.