Purchasing Information
How to Buy
There are four different options, in order of preference, they are:
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Shop Contracts – EPIC, the Electronic Procurement and Invoicing Center, is Indiana University's online purchasing application. IU staff may access EPIC via OneStart. A number of electronic catalogs with discounted pricing are located in the EPIC "Shop Contracts (preferred vendor)" section. Shop Contracts orders in EPIC are quick, provide IU contract pricing, and reduce the chance for error.
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Create a Requisition – There are thousands of vendors listed in the EPIC system. Create a requisition by selecting a vendor from our list and indicating the item or service you want. Small-dollar requisitions (usually less than $1,000) will automatically turn into purchase orders. Larger requisitions will route to Purchasing for processing.
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Procurement Card (P-Card) – The P-Card is intended to be used for small transactions (generally under $1,000) with vendors not available in EPIC. There are some restrictions on P-card purchases.
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Disbursement Voucher (DV) – The DV is very limited in application and should not be thought of as a procurement tool. It is used to reimburse employees up to $500 for emergency out-of-pocket expenses.
Think you need a DV? Check the DV Guidelines to see if a DV is appropriate.
