Appropriate Use of P-Cards

Purchasing has received questions recently regarding what types of purchases are appropriate on the p-card.  The following list clarifies the proper use of p-cards.

Appropriate

• Small dollar transactions under $1,000 and not on the “Not Appropriate” list (shown below)
• One time purchases to suppliers that are not in EPIC
• Suppliers that do not accept purchase orders
• Conference registration fees

Not Appropriate                                                                                   

• If purchase can be made in the Shop Contracts section of EPIC (commonly known as B2B)          
• If paying an IU department (payments to IU departments should be completed in FIS)
• If item is on the restricted list                                                
• Recurring monthly charges
• Split or “stacked” transactions (dividing large purchases into smaller payments to avoid the $1,000 limit)