Auto-Approval Explained
source Charlie Sinex

In an effort to clarify why some payments are auto-approved, Accounts Payable has provided a general description of the routing/approval process.

The following routing applies to most payments:

  1. Invoices are received at Accounts Payable.
  2. The day following AP approval, the invoice image is scanned and indexed.
  3. The payment request (PREQ) then routes for department approval based on the account number on the PO/PREQ.
  4. The PREQ is available to the fiscal officer and/or primary and secondary delegate for approval until midnight before the pay date.
  5. If certain conditions exist (for example, if the payment is less than $5,000), at midnight the payment will auto-approve.
Contact Charlie Sinex at csinex@indiana.edu for more information.

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