Email not displaying correctly? View it in your browser  woman smiling with piggy bank
Indiana University Purchasing Newsletter

Dear Reader,

I'm sure it hasn't taken you long to notice that the Purchasing Department Newsletter has a new look. This e-news format replaces the old, clunky PDFs of the past, making it easier to quickly browse articles and identify relevant information. It also provides a better platform to connect you to videos, training materials, and social media tools. When you get a chance, let us know what you think. Until then, happy reading!

Sincerely,
Lorelei Meeker
Assistant Vice President
Indiana University Purchasing

May 2009
Volume 5, Issue 3

In This Issue

Follow the Latest Purchasing News

All Campuses 


Get Your News Directly from the Source
Lorelei Meeker Tweet with Assistant Vice President of Purchasing, Lorelei Meeker

twitter.com/lmeeker
spacer

Purchasing Negotiates Lower Price for all IU Survey Monkey Accounts
source Erica Burrin

survey monkey logo One of Purchasing's responsibilities is to detect when a lot of orders are being placed with a specific vendor or for a specific product. Once we have determined this type of trend we begin to negotiate contracts so that everyone in the University community can share in cost savings. Last year, Purchasing noticed that Indiana University campuses were spending thousands of dollars on Survey Monkey accounts. We were able to negotiate with Survey Monkey an agreement that offers all accounts registered with an IU affiliated domain name (indiana.edu, iupui.edu, etc.) 50 percent off of quarterly and annual rates.
Read the rest of this story »

spacer

Cannon IV HP Printer Contract Renewed
source Michelle Dugger

survey monkey logo Purchasing is pleased to announce that as the result of a competitive bid process, the Cannon IV contract for HP printers and accessories has been renewed through July 1, 2012. Staff and faculty may continue to use the Shop Contracts link to Cannon IV in EPIC.
View Cannon IV contract»

spacer

Conflict of Interest Forms Required When Working with Family
source Jill Schunk

Under the University's Employment of Relatives Policy, full-time, part-time, or temporary Staff and Faculty should not be employed in or transferred to a position that establishes an immediate supervisor/employee relationship between two individuals who are related by blood, adoption, marriage, or same sex domestic partnership.
Read the rest of this story »

spacer

E-Waste Recycling Event Collects More than 350 Tons
source Ethan Ax

IUPUI and IU Bloomington hosted a free electronic waste recycling event Thursday, April 30, through Saturday, May 2. Officials estimate that more than 350 tons of e-waste waste were collected.
Read the rest of this story »

spacer

Whistleblower Policy Protects Staff and Faculty
source Jill Schunk

In times of economic uncertainty it may be tempting for some people to make decisions that stretch legal and ethical boundaries. Purchasing would like to remind all staff and faculty that IU employees who make a good-faith disclosure of suspected wrongful conduct are protected by a Whistleblower Policy.
Read the rest of this story »

spacer

Save 10 Percent at an IU or IUPUI Barnes and Noble Bookstore
source Barnes and Noble

Show your faculty/staff ID card and save 10 percent on all office supplies, trade and general-reading books, clothing, and gifts when shopping at any IU affiliated Barnes and Noble Bookstore location.
Read the rest of this story »

spacer

Vendors Must Submit Insurance Documentation before Working on Campus
source Office of Risk Management

External vendors performing work on any IU affiliated campus must have a Certificate of Insurance (COI) on file with the IU Office of Risk Management. Vendors who perform standard services such as maintenance or installation are required to have comprehensive general and automobile liability insurance with minimum limits of at least $1 million each occurrence, $2 million aggregate, as well as worker's comp and employer's liability. “The Trustees of Indiana University” must be named as an additional insured on the general and auto liability coverages.
Read the rest of this story »

spacer

Vendor Spotlight
source Ethan Ax and Karin Coopersmith

A new adjustable-height desk by Baker Manufacturing is now available to all campuses. Learn more about the product and see the desk in action in this video interview with Assistant Director of Purchasing Karin Coopersmith. Indiana University staff and faculty should contact Karin at kcoopers@indiana.edu for more information.

spacer

IUIE Reports Assist with Payables Reconciliation
source Charlie Sinex

Four IUIE reports were recently developed to assist departments with payables reconciliation. The reports below can be found using the IUIE Master Catalog search field.
Read the rest of this story »

spacer

ACH Lookup
source Charlie Sinex

Departments often call to ask if an EPIC/DV vendor or payee has an active ACH record. This information can easily be found in the IUIE.
Read the rest of this story »

spacer

EPIC News 


Requisition Deadlines for the Current Fiscal Year

The 2008-2009 fiscal year will draw to a close on June 30, 2009. In order for requisitions to be processed in this fiscal year, they must be received by your campus Purchasing office no later than the date listed below...
Read the rest of this story »

spacer

EPIC Compatibility with Internet Explorer 8

When users log into EPIC using Internet Explorer (IE), a security dialog box will appear. In older versions of IE, users clicked “Yes” in response to the question, “Do you want to display both secure and nonsecure items?”
Read the rest of this story »

spacer

Auto-Approval Explained
source Charlie Sinex

In an effort to clarify why some payments are auto-approved, Accounts Payable has provided a general description of the routing/approval process.
Read the rest of this story »

spacer

Setting up Requisitions in Advance for the 2009-2010 Fiscal Year

In EPIC, departments have the ability to set up requisitions for the fiscal year 2009-2010 before July 1, 2009. This feature is commonly used for recurring payment purchase orders (POs).
Read the rest of this story »

spacer

Learn How to Add Vendors to EPIC Through New Online Tutorials

Faculty and Staff interested in learning more advanced functions in EPIC might consider taking advantage of Purchasing's new online Vendor Entry Tutorial. In easy-to-understand language, Vendor Workgroup Specialist Kasi Spyker explains the process of entering new vendors from start to finish, as well as how to edit existing vendors. The tutorial is viewable in any browser, but please be patient, it may take a few moments to load.
View the Video Tutorial»

spacer

EPIC Training

Bloomington
Date: Thursday, May 21
Time: 8 a.m. to 10 a.m.
Location: Poplars 183
Register Now»

Indianapolis
Date: Thursday, May 14
Time: 8:30 a.m. to 11:00 a.m.
Location: UN 544 (Union Building) North side of building
Register Now»

Indianapolis
Date: Thursday, June 11
Time: 9 a.m. to noon
Location: UN 544 (Union Building) North side of building
Register Now»

spacer

Vendor Entry Training

Online Vendor Entry Video Tutorials are now available. Learn how to enter a new vendor into EPIC at your own pace - anytime, anywhere.
Watch the Vendor Entry Video Tutorials»

spacer

P-Card News 


Sales Tax Exempt Number Always Available

P-card users do not pay sales tax on most transactions. Did you know that IU's sales tax exempt number is listed on your P-Card for easy reference? The number can be found in the left margin on the front of the card and listed just below the security strip on the back.

spacer

AmEx P-Card Gaining Merchant Acceptance
source Lorelei Meeker

The Purchasing Department recently met with American Express and was excited to learn that AmEx customer service representatives have been reading the Purchasing blog to stay informed about the concerns of staff and faculty. Please keep your comments coming, as direct feedback from you is the best way to help us resolve outstanding issues.
Read the full story»

spacer

What to do if a Vendor Does Not Accept AmEx
source Melonee Bristoe

Purchasing is able to work with almost any vendor, so please do not be discouraged if you come across one who does not accept American Express. Below, we have provided several options for doing business with a vendor who does not accept AmEx, in order of preference:
Read the full story»

spacer

Bloomington News 


New Procedure for Posting to Redistribution Listserv
source Jill Schunk

The Resource Redistribution listserv is a valuable tool for staff and faculty to buy, sell, and trade University equipment between departments. In order to preserve the integrity of the listserv and ensure compliance with Purchasing Policy P-14.1, “Sale of Computer Equipment,” redistribution posting procedures will soon change.
Read the full story»

spacer

Need a Chair?

The Purchasing department now offers chair demos every Tuesday and Thursday in the Poplars building, room 409. Tuesday chair demo hours are from 1 p.m. to 3 p.m. Thursday chair demo hours are 9 a.m. to 11 a.m. No appointment necessary. Please direct any questions to Erin Endris, at 855-3198 or enendris@indiana.edu.

spacer

Obtain Quotes for Relocation Expenses
source Tom Ellis

With the moving season fast approaching, Purchasing would like to remind staff and faculty that new personnel who require relocation services should obtain quotes from IU's contracted movers prior to selecting a vendor. This is done via the Moving Request for Contracts form. By submitting the form, a request for a quote is sent to all of the contracted movers via email.
Read the full story»

spacer

Indianapolis News 


Beleaguered Over Batteries
An Editorial Submission by Claudette Canzian

Household battery disposal has always presented a moral dilemma for me. It seems they end up multiplying like little mutants in the plastic bags I save them in but I don't want to just throw them in the trash - so what do I do? There appears to be no safe and convenient way to get rid of these little cylinders other than in my kitchen junk drawer.
Read the full story»

spacer

Purchasing Staff Members Receive Lifetime Certification

IUPUI Associate Director of Purchasing Claudette Canzian and Purchasing Manager Sara Hammond both recently received Certified Purchasing Manager (C.P.M.) Lifetime Certification from the Institute of Supply Management.
Read the full story»

spacer

South Bend News 


Tough Stuff Recycling Fest is Huge Success
Tom Westerhof

IU South Bend recently completed its annual recycling festival, Tough Stuff Recycling Fest. Electronics collected at the event will be recycled at no cost to IU thanks to a contract negotiated by the Indiana University Purchasing Department.
Read the full story»

spacer


Unsubscribe from this list.

Subscribe to this list.

Our mailing address is:
400 E 7th St., Poplars 416, Bloomington, IN 47405

Our telephone:
(812) 855-7226

Valid HTML 4.01 Transitional

Copyright©2009, The Trustees of Indiana University