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  • EPIC Newsletter archive

Story Archive

Subject Article summary Page
Accounts Payable
EPIC Credit Memo Processing Reopens POs -
PO Does Not Automatically Institute Payment -
Learn why some payments are auto-approved -
Data Security
Wipe hard drives before sending computers to Surplus - Bloomington 5
Surplus Hard Drive Shredding Program - IUPUI 6
Let Purchasing store your contract information 4
Disbursement
Vouchers (DVs)
Threshold for compensation of services reduced from $5,000 to $1,000 1
EPIC
EPIC OneStart Tabs Streamlined -
EPIC Users who Upgraded to IE8 may Experience Compatibility Issue -
Raise Your APO Limit by Using the Available Contracts Button -
Fisher Stockroom Open for Business - Indianapolis -
New Version of Shop Contracts Page Emphasizes Substance and Style -
Troubleshoot Errors with EPIC Punchout Vendors -
Keep Notes in EPIC Free of Sensitive Data -
Add a Note When Returning Goods Purchased in EPIC -
Shop Contracts Page to Get Facelift, Improved Functionality -
EPIC compatability with Internet Explorer 8 -
Requisition deadlines for the current fiscal year -
Setting up requisitions in advance for the 2009-2010 fiscal year -
Understanding restricted items 9
Ensure accurate delivery by utilizing building drop-down box in EPIC 2
Vendor Information Packet redesigned for easier use 7
Complete guide to managing sensitive data related to Purchasing 8
EPIC support now available through UITS 7
IUPUI Clinical Building now referred to as Gatch Clinical Building 6
EPIC extends time limits 4
Simplify vendor searches in EPIC 5
APO may remain in pending-print status if vendor does not have fax number 4
How to search for requisitions that have not routed 4
Tips to speed up the vendor approval process 5
Updated EPIC instruction manual 5
EPIC - New Vendor Entry
Learn how to add vendors to EPIC with new online tutorials -
Learn how to add vendors with new vendor entry guide 9
Vendor Information Packets contain sensitive data, use caution when handling 1
Furniture
Celebrate Halloween the Purchasing Way With Furniture Open House - Bloomington -
Weekly Open House Lets you Test Office Chairs Before you Buy - Bloomington -
Chair demos every Tuesday and Thursday - Bloomington -
Large furniture orders to go trhough University Architects's Office 2
Why some furniture items are restricted on the Guy Brown site 3
Green Purchasing
Go Green:  Combine Orders for Reduced Shipping -
Sustainable Purchasing Intern Selected as first IU Student Member of National Procurement Organization -
School of Education Saves Two Kinds of Green -
Surplus Store will now Operate Under Director of Sustainability - Bloomington -
Purchasing Staff Member Receives LEED Certification -
E-waste collection day saves University thousands -
New "Green Monday" schedule, Guy Brown delivers Tue.-Fri. -Indianapolis -
New procedure for posting to redistribution listserv - Bloomington -
E-waste recycling event collects more than 350 tons -
Safe battery disposal - Indianapolis -
Electronic Waste Collection Days 3
IU reduces electronic waste through UNICOR program 5
Carpet recycling initiative 5
Tough Stuff Recycling Fest is a huge success -
IUIE
Easily identify if a vendor or payee has an active ACH record -
IUIE Reports assist with payables reconciliation -
How to run your own reports in the IUIE to get info about reqs, POs, and p-cards 1
Licensing and Trademarks
IU Campus Competes for Victoria's Secret Event - Bloomington -
Use the proper trademarks, see correct and incorrect vesions of IU logos 2
Ensure proper use of the IU logo on promotional good 1
Other
Download Adobe Updates Directly from IUWare -
Purchasing Office Gets New Home - South Bend -
New student housing a source of pride for Purchasing 3
P-card
Reward/Loyalty Card Update:  Receive Discounts with IU Approved PIN numbers and Programs -
P-Card Restriction Reminder -
Appropriate Use of P-Cards -
Submitting p-card statements in the proper format -
Sales tax exempt number listed on p-card for easy reference -
What to do if a vendor does not accept AmEx -
Avoid recurring payments on a p-card 2
P-card transition update 1
P-cards switch to American Express 1
Policies

Reminder: Use of Personal Rewards Card with an IU P-Card is Prohibited

-
Suppliers May Not Pay for Student, Staff, or Faculty Travel -
IU Property Never Becomes Property of User  - "We know you love your old laptop and desk chair, but..."  -
After-the-fact transactions (confirming orders) are in violation of Univ. policy -
New report helps track confirming orders - Indianapolis -
Protect yourself: Let Purchasing sign contracts -
Conflict of interest formsrequired when working with family -
Vendors must submit insurance documentation before working on campus -
Whistleblower policy protects staff and faculty -
Facial tissues and hand sanitizer now allowable through HP Products 4
Protect Yourself: Know the Personal Gift Policy 2
Purchasing policies now easily accessible 3
Let Purchasing help you advertise, follow these procedures to place an ad - Southeast 3
Recalls
Sony VAIO recall 1
Reverse Agreements
If IU receiving payment, contact Purchasing for a vendor application form 2
Saving Money
Reward/Loyalty Card Update:  Receive Discounts with IU Approved PIN numbers and Programs -
Let us Know Your Thoughts on Digital Signage -
School of Education Saves Two Kinds of Green -

New Procedure for Posting to Redistribution Listserv - Bloomington

-
New report identifies opportunities for cost savings -
Obtain quotes for relocation expenses -
Let Purchasing help you advertise, follow these procedures to place an ad 6
Save money with electronic payments 2
Buffer your budget with these money-saving tips 3
Don't get stuck, know your vendor's return policy 1
New Lasertech website for remanufactured toner 5
Printed requisitions not necessary, write req number at top of page 1
Saving Money - Contracts
New Contracts Available for Temporary Employment Services and IT Consulting -
Vendor Spotlight - lynda.com -
Sony Now Offers Vaio Computers Through CDW-G -
Vendor Spotlight - Saving Money With Sony -
Relocation Resources for Faculty and Staff - Indianapolis -
There's a Better Way to Order Custom Stamps - Indianapolis
-
Vendor Spotlight:  Safety Footwear Vendors - Bloomington -
IU Renews Microsoft Campus Agreement - Some Server Products now Included -
New Incentives Added to FedEx Contract -
Vendor Spotlight: Cannon IV offers discounts on HP printers and accessories -
Cannon IV HP printer contract renewed -
Purchasing negotiates lower price for all IU Survey Monkey accounts -
Save 10 percent at an IU or IUPUI Barnes and Noble Bookstore -
Vendor Spotlight: Baker Manufacturing offers adjustable-height desk -
FedEX update: additional info to get the most out of the new contract 6
Purchasing plays key role in brokering Adobe agreement 2
Ingersoll Rand awarded new security access agreement for IUPUI 6
New FedEx contract offers dramatically lower pricing and other advantages 5
Purchasing identifies most cost-efficient vendors 3
New contracts for remanufactured printer toner 2
Save time and money by identifying Shop Contracts vendors 5
Sensitive Data
Take care not to store paper documents in an insecure location 2
Toner Scams
Reminder: Beware of Toner Scams 4
Do not buy toner from cold-call sales people. 2
Travel
Suppliers May Not Pay for Student, Staff, or Faculty Travel -
Enterprise Location Consolidated, Pick-Up Service Expanded - Bloomington -
Sign up for the new Travel Newsletter 1
IU defines Clear Pass policy 2
When traveling for product evaluations, IU must pick up tab 2
World Wide Web
Tweet with Assistant Vice President of Purchasing, Lorelei Meeker -
Follow the latest Purchasing news on our new blog 1
Be the first to know with IU South Bend's new Purchasing blog - South Bend 7
New website features updated look, streamlined navigation 7

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