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Indiana University Purchasing Newsletter

Dear Reader:

Today, President McRobbie announced a new initiative whereby students earning a B average have the opportunity to earn $200 to $300 incentive grants.  In McRobbie's words, " is incumbent on all Indiana institutions to find creative ways to respond and keep higher education affordable and accessible for all qualified students."

McRobbie's announcement reminds us that higher education isn't about purchase orders and P-Cards;  rather, it is about making good decisions for the benefit of our students.  At the Office of Procurement Services, our goal is to help you make the best purchasing decisions possible, so that we may provide more opportunities to the students who deserve them most. 


Lorelei meeker
Assistant Vice President
Indiana University Office of Procurement Services
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September 2009
Volume 5, Issue 7

In This Issue

Follow the Latest Purchasing News

All Campuses 

Sony Now Offers Vaio Computers Through CDW-G

Sony Corporation has negotiated an agreement with CDW-G to allow for their popular Sony Vaio notebook computers to be sold at IU pricing through the CDW-G Shop Catalogs (B2B) site.   Vaio notebooks are configurable online, which is new functionality to the CDW-G site.   
Read the full story »


Suppliers May Not Pay for Student, Staff, or Faculty Travel

Some well-intentioned vendors may invite staff, faculty, or students to an off-campus event for academic reasons or to showcase products that cannot be easily viewed on campus.  Travel for these reasons is allowable as long as Indiana University pays for all expenses incurred.  It is against University policy for the vendor to pick up the tab for any travel-related expense. 

Read the full story »


Let us Know Your Thoughts on Digital Signage

The demand for digital signage at IU is growing.  The Office of Procurement Services is working to respond to that demand.  By leveraging the collective purchasing power of all IU campuses, Procurement hopes to make digital signage as affordable as possible to all groups within the University.

Take our Digital Signage Survey to provide the Purchasing Department with information that will assist in our efforts.  After the results have been collected, a governance committee representing several IU departments will host open town hall meetings to discuss potential digital signage solutions. 


Vendor Spotlight -

Need to brush up on the latest software?  No problem!  All IU students, faculty, and staff statewide get fee-free access to the e-learning library from August 20 through December 20.  Access to is made possible thanks to a contract negotiated with the help of the Office of Procurement Services. provides comprehensive training of Microsoft Office, Adobe, Macintosh, multimedia, and web programming applications.  

Learn how to get started »


Reminder:  Use of Personal Rewards Card with an IU

P-Card is Prohibited

The Indiana University Internal Audit Department recently reviewed P-Card statements and discovered a number of instances when store rewards cards (i.e. Best Buy Rewards Zone, Staples Rewards, grocery cards) were used in conjunction with a P-Card.  The result is a potential conflict of interest.  The Purchasing Department would like to remind faculty and staff that the use of rewards and grocery cards is, and has always been, prohibited. 

Learn why »



Raise Your APO Limit by Using the Available Contracts Button

The automatic purchase order (APO) dollar limit is $1,000 for most departments.  This means that qualifying APO requisitions of less than $1,000 do not route through Purchasing, and are instead sent directly to the vendor after all approvals have been given within your department.  Any requisition over the APO limit must come through the Purchasing Department for approval.  However, you can take advantage of a higher APO spending limit if you shop with a vendor with whom IU has a contract. 

Learn how »


September EPIC Training Opportunities

Date: Thursday, September 24
Time: 8 a.m. to 10 a.m.
Location: Poplars 183
Register Now »

Date: Thursday, September 10
Time: 9 a.m. to 12 p.m.
Location: UN 544 (Union Building) North side of building
Register Now »



Bloomington News

Weekly Open House Lets you Test Office Chairs Before you Buy

With so many options available, it's hard to choose a chair based on online descriptions alone.  The Purchasing Department has a wide variety of task, guest, and conference room seating on display representing all price points.  No appointment is necessary during our new Open House hours. 

Read the full story »


Celebrate Halloween the Purchasing Way

Learn the tricks of furniture and accessories and we’ll provide you with the treats!  Join us at the Halloween Furniture Demonstration Open House. 

Where:  The Purchasing Department, fourth floor, Poplars building

When:  Wednesday, October 28, 2009, noon to 3 p.m.

What:  View furniture demos by suppliers such as Design Options, Haworth, Herman Miller, Hon, Humanscale, Knoll, Kimball, National, OFS, Steelcase, Teknion, KI, and many more.  Representatives will be on-site to answer any questions you may have about new or existing office furniture and seating. Furniture products will include seating, desk units, task lighting, keyboard trays, monitor arms, bookcases, tables, storage, whiteboards, and other accessories. 

Food:  Refreshments and beverages will be provided.

Contact:  If you have any questions, contact Karin Coopersmith, Assistant Director of Purchasing, at 855-5813 or


South Bend News 

Purchasing Office Gets New Home

Earlier this summer, administrative offices for IU South Bend, including Purchasing, were temporarily moved due to renovation to the Administration Building.  Purchasing can now be found in the Education and Arts building (formerly the Associates Building), on the second floor, east end, cubicles 99-103. 

Purchasing will remain in the Education and Arts building until renovation of our “old” space is complete.  By early spring 2010, we hope to be back in the Administration Building, second floor, west end.   


Source:  Tom Westerhof

IU South Bend Purchasing Blog


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