Indiana University Institutional Policy - Delegation of Purchasing Authority

SUBJECT: Delegation of Purchasing Authority

SOURCE: University Director of Purchasing

POLICY NO: P - 1.2

DATE ISSUED: February 18, 1992

DATE REVISED: January 21, 1997; March 1, 2000; April 17, 2002; April 11, 2006;

RATIONALE:

The authority to perform purchasing functions of specific type or level has been delegated by the University Director of Purchasing.

POLICY:

The University Director of Purchasing has the authority to delegate purchasing activity. The following purchasing authorities have been approved:

  1. Automatic Purchase Orders (APOs)
  2. Purchasing Cards
  3. Vice President - Administration
  4. Physical Plant - IUPUI
  5. Small dollar or pre-contracted purchases as delegated to departments.

DEFINITIONS:

PROCEDURE REFERENCE: 

  • Automatic Purchase Order Policy and Procedures permit authorized departmental personnel to commit university funds as outlined in the "Instructions for Automatic Purchase Orders" Procedures. (Appendix P)
  • Purchasing Card Policy and Procedures permit authorized individuals to commit their university departmental funds as outlined in the "Purchasing Card" Procedures. (Appendix J)
  • Agreement initiation of purchasing agent to be resident in the Big Red Gift Center (Appendix K)
  • Agreement initiation of purchasing agent to be resident in the Vice President - Administration office. (Appendix L)
  • Agreement initiation of purchasing agent to be resident in the Physical Plant- IUPUI. (Appendix N)

CROSS REFERENCE:

RESPONSIBLE ORGANIZATION:

University Purchasing Department