Indiana University Institutional Policy - Board of Trustee Reporting
SUBJECT: Board of Trustee Reporting
SOURCE: University Board of Trustees
POLICY NO: P - 12.0
DATE ISSUED: February 18, 1992
RATIONALE:
Large purchases should receive special review by the University Board of Trustees when the lowest price offer is not accepted.
POLICY:
Orders of $25,000.00 or more, when only one offer is received or the lowest price offer is not accepted (except those exempted), will be reported to the Board of Trustees. Exemptions are approved by the Vice President for Administration.
Categories:
- Single price received
- Single price requested
- Low price unacceptable
- Sole source
- Large or unusual purchases as determined by the University Director of Purchasing
Exceptions:
- Items for resale to the students or general public
- Replacement parts from the manufacturer
- Previously reported items with no substantial change
- Professional services
- Includes sub-contracts to other institutions, agencies, etc.
- Acknowledged professions (medical, legal, academic, etc.)
- Consulting services
- Computing development services
- Temporary personnel services
- Licenses
- Previously documented items that require standardization
- Contracted price agreements
- Dues and memberships
- Blanket orders
DEFINITIONS:
PROCEDURE REFERENCE:
Procedures Manual for Indiana University Purchasing, Pages 23 & 24
Solicitation Process Procedures
CROSS REFERENCE:
RESPONSIBLE ORGANIZATION:
University Board of Trustees