Indiana University Institutional Policy - Gratuities

SUBJECT: Gratuities

SOURCE: University Director of Purchasing

POLICY NO: P - 3.4

DATE ISSUED: February 18, 1992

RATIONALE:

Gratuities offered by vendors may subvert the employee's judgment.

POLICY:

University employees may not accept personal gifts that may influence decisions relating to the commitment of university funds and resources. The NAEP Code of Ethics re-printed earlier states "Decline personal gifts or gratuities." Exceptions to this statement which are generally acceptable include:

  1. advertising favors (small dollar items bearing the suppliers name or logo); and
  2. lunch or dinner for a bona fide business purpose.

DEFINITIONS:

PROCEDURE REFERENCE:

If any employee of Indiana University receives a gift which is contrary to this policy, the employee's immediate supervisor should be informed and the gift returned to the sender with a letter indicating the receipt of the gift is contrary to the university policy. Should a questionable situation arise the Indiana University employee shall contact his or her immediate supervisor or the University Director of Purchasing.
Solicitation Process Procedures

CROSS REFERENCE:

RESPONSIBLE ORGANIZATION:

University Purchasing Department

Last Reviewed: October 27, 2004