Indiana University Institutional Policy - Development of Vendor List

SUBJECT: Development of Vendor List

SOURCE: University Purchasing Department

POLICY NO: P - 5.1

DATE ISSUED: February 18, 1992

RATIONALE:

University Purchasing is responsible for the development and maintenance of a current inventory of reliable vendors.

POLICY:

Within reason, as determined by the purchasing agent, all known, interested, and qualified vendors for a given product or service shall be provided an opportunity to offer quotations.

DEFINITIONS:

PROCEDURE REFERENCE:

The "bid list" for a given requirement shall be the responsibility of the purchasing agent. The purchasing agent shall use various resources to develop the list including but not limited to: requesting department suggestions, lists developed from previous similar solicitations, advertisements in trade journals by potential suppliers, lists of minority or otherwise disadvantaged suppliers, and direct solicitations by potential vendors.

All must complete a Federal Employer Identification Number form so that we may conform with IRS reporting policies.

Solicitation Process Procedures

CROSS REFERENCE:

RESPONSIBLE ORGANIZATION:

University Purchasing Department

Last Reviewed: March 1, 2000