Frequently Asked Questions about the IUIE
- How do I get access to the IUIE?
- Once I have an IUIE account created, what do I have access to?
- I would like to get a list of my majors. How do I access that?
- I'm confused by the way the term statistics work in SIS. If I want to get a student's GPA during the middle of a semester, is the GPA up-to-the-minute or is it only refreshed in batch at the beginning and end of a term?
- There are so many GPA fields! Which is the "official" GPA that will appear on the transcript?
- How can I send an email out to those students who are on the degree candidate list? Where is that information available in the IUIE?
How do I get access to the IUIE?
If you do not already have access to the IUIE, then go to the IUIE website (http://onestart.iu.edu/ie) and click on the Register tab. The Information Technology Policy Office and Security Accounts will then ascertain if you have a user agreement on file with the University, and if you do, an account will be created for you.
Once I have an IUIE account created, what do I have access to?
Once you have been granted access to the IUIE, you are set up with “University Internal” access. This means that you have access to those report objects which have been deemed as available to the IU community (internal). In Student Records, “University Internal” reports include Course Catalog, the Schedule of Classes, as well as documentation and various control tables. While this is labeled University Internal, it could still be considered restricted data, and caution should always be advised when using data available in the IUIE.
I would like to get a list of my majors. How do I access that?
Once the appropriate security has been set up for you, you will be able to use certain report objects in the IUIE to get your student populations. If you would like to get a list of active students with your major, then you could use the Program/Plan stack datagroup (Catalog\Master Catalog\Student\Records\Program/Plan Stack\Student Program Stack). This does not show if students are enrolled. If you would like to see which of your students are enrolled, you can use the Student Directory and Academic Data standard query (PDQ), available in the Catalog\Master Catlog\Student\Records (Commonly Used)\Student Directory and Academic Data. Some additional tools could be the Student Term datagroup or the Enrollment by Program Stack datagroup. You can select a particular term, major, and derived enrollment status = ‘enrolled’.
I’m confused by the way the term statistics work in SIS. If I want to get a student’s GPA during the middle of a semester, is the GPA up to-the-minute or is it only refreshed in batch at the beginning and end of a term?
Everytime there is a change to the enrollment table (a class is dropped or added, or a grade is changed or added), the enrollment engine is invoked. Therefore, for every changed grade, the term statistics will be reset to reflect any changes made.
There are so many GPA fields! Which is the ‘official’ GPA that will appear on the transcript?
The IUGPA Cumulative GPA will appear on the transcript, and will be the GPA used for most queries in the IUIE.
How can I send an email out to those students who are on the degree candidate list? Where is that information available in the IUIE?
On the Student Program Stack datagroup (Catalog\Master Catalog\Student\Records (Commonly Used)\Student Program Stack), there is a field called Degree Checkout Status which will indicate that a student has ‘applied’ for a degree, or if it is ‘in review’.