The following fact sheet should assist you in planning your BFA Thesis Exhibition
in the SoFA Gallery. Please contact the Gallery if you have any questions:
Phone: 855-8490
Email: sofa@indiana.edu
One to three students exhibiting should volunteer to coordinate the exhibition. Please give the gallery these contact names, phone numbers, and email addresses. See attached form.
Student volunteers must attend two meetings. There are two mandatory meetings for student groups exhibiting in the SoFA Gallery. The first meeting is held to discuss gallery policies, distribute information handouts, and discuss layout and installation needs. The second meeting is Monday at 10 AM when installation begins. This meeting is to finalize installation and reception details. Installation begins following this meeting.
TWO WEEK INSTALLATIONS:
Installation of exhibition Monday 10 am - 5 pm
Show officially opens Tuesday 12 noon
Opening reception Friday 7 pm - 9 pm
Show officially closes Second Saturday, 4 pm
Show removal Second Sunday between 1 - 4 pm
ONE WEEK INSTALLATIONS:
Installation of exhibition Monday 10 am - 5 pm
Show officially opens Tuesday 12 noon
Opening reception Friday 7 pm - 9 pm
Show officially closes Saturday, 4 pm
Show removal Sunday between 1 - 4 pm
Exhibitors are responsible for installing their shows and coordinating the exhibition layout with other exhibitors. It is beneficial to plan exactly how to divide the gallery space between all of the participants. Be advised that you will do this in advance of the show’s installation. This will save time as you install and avoid last minute arguments. Please schedule a group meeting with Dana Sperry as early as possible to discuss and finalize the exhibition layout.
All objects should be prepared for installation BEFORE the scheduled installation
time of the show. All objects should be presented and installed in a professional
manner, using glass, frames, plexi, pedestals, etc. The Gallery can provide
a limited number of wooden pedestal, vitrines, and locking cases. Vitrines can
be moved within the Gallery space, but are only handled by the Gallery staff.
These must be returned to their original state after the exhibition. Any painting
or major alteration of the Gallery facilities or equipment will be by permission
only.
Because of the poor ventilation system, use of spray fixatives, oil paints,
turpentine, and other toxic material are strictly forbidden in the Gallery.
Please do all varnishing or fixing of work before transporting your work to
the Gallery.
The Gallery will provide as many light bulbs and fixtures as possible for each BFA exhibitor. The Gallery staff will handle lighting.
Any special requests should be stated in detail in a typed document. Requests have to be approved by Dana Sperry. If you have questions, please ask.
Students are responsible for purchasing vinyl letters from General Sign for one’s exhibition. One may go directly to General Sign or fax one’s order.
GENERAL SIGN
2049 W Vernal Pike
Bloomington, IN
812.332.1050
Here is the information that you need to put on your fax order:
General Sign’s fax number: 337.1050
Your name and phone #: For notification of completion/pick up
Color of letters: Dark Grey
Font: Palatino
Size: 2 - 4”
On the Wednesday prior to the exhibition, exhibitors are responsible for providing the Gallery with label information, a price list (if you wish to sell your work), and a one page artist’s statement on a zip disk or CD. The Gallery will mount and cut the artist’s statement and labels (the price list will not be mounted). The exhibitors will install the labels. Price lists will be copied and made available at the desk.
PLEASE format your disk for Macintosh and use Microsoft word.
Using the following for written material for the Gallery:
Artist Statement Format: 14 point Palatino
Label Format: 14 point Palatino
Left margin .75
Below are examples of two labels as they should appear on your Microsoft Word document when you type them. For EACH label, type the following in this order.
Artist’s Name
Title in italic
Medium (Capitalize only the first word, i.e. Iron, wood)
Date (Hit return 4 times and begin typing next label)
Artist’s Name
Title in italic
Medium
Date
The SoFA will receive a 25% commission for reach piece of student work sold while being exhibited in the Gallery. If you intend to sell your work, please adjust your prices to allow for this commission. The Gallery staff will collect the payment from the buyer, facilitate transfer or shipment of the pieces to the buyer, and issue a check to the artist.
Shows will close on Saturdays. The next day, Sunday, exhibitors are to remove their shows between the hours of 1 - 4 pm. Please be considerate of the next group of exhibitors who will be installing their shows on Monday.
Gallery staff will patch holes and do touch-up painting after each exhibition. Exhibitors are responsible for all other aspects of show removal; removing wire, nails, screws, vinyl lettering, labels, returning pedestals to storage, etc. The Gallery staff will check the space on Sunday after each exhibit to make certain the shows have been properly removed.
RECEPTION
The SoFA Gallery Reception Coordinator will cater each reception. The total cost of the reception will be divided evenly among the exhibiting thesis show students. The reception cost includes prep work, set up, and clean up. This cost does not cover the supply of alcoholic beverages. Beer and wine will be available at a cash bar: $2 beer, $3 wine. Exhibitors will have the opportunity to work on menu selections with the Reception Coordinator if they wish.