A.E. Klawitter & Associates

(847) 392-6880

CEO Software, Inc.

(800) 441-2581

Escom Software Services

(800) 661-1196

THE-Programmed For Success

(800) 488-PFSI

Overtime Software

(800) 467-0493

R.I.C. Corporation

(219) 432-0799

Vermont Systems, Inc

(802) 879-6993

PRODUCT NAME

AEK Facility Scheduling

SCHEDULER PLUS

CLASS

Facility Reservations and Rentals

Facility Wizard

ConCentRICs

RecTrac! Facility Reservation Module

VERSION NUMBER

5.0

5.35

2.51

3.7

2.0

2.0

8.1

PRICE

Single user version

Multi-user LAN version

$5,000

$500 per add=l

$2,250

$1,250 per user

$3,750

$6,500

$150

Varies

$50-$350 per user, per module

$1,950

$2,450

PLATFORM

DOS, Windows Unix, NT, Novell

DOS,Windows, 95,NT, Novell

Unix, Windows, 95 NT,VMS, Novell,

DOS

Windows

Windows, VMS

DOS, Windows, Unix, Sun, HP

LANGUAGE WRITTEN IN

Thoroughbred

C++

Visual Basic/C++

C++

Microsoft Access & C++

C++

4GL Progress

SOURCE CODE AVAILABLE

Yes

No

Escrow only

Yes

No

No

No

MULTI-USER/LAN NETWORK

Yes

Yes

Yes

4th Qtr >96

Yes

Yes

Yes

HARDWARE REQUIREMENTS

Disk space required for application

Rec processor speed

Recommended RAM

30MB

486-66

8-16MB

12MB

486-66

8MB

30MB

486-DX-66

12MB

600KB

386/33

600KB

10MB

386/486

8MB

40MB

486

16MB

20MB

386 +

2MB +

BOOKINGS

How many years can a reservation be booked in advance?

Unlimited

Year 2035

Unlimited

60

Unlimited

Unlimited

Unlimited (Summer, 1996)

Does program:

View availability by type of facility Display # of facilities by location
View multiple facilities at the same time
Allow overbooking by a facility
Assign "set-up" and "clean-up" times individually controlled by facility and event
Tentatively block off facility while details are being worked out
Reactivate canceled reservations
Book facility by capacity needed
Repeat bookings on a daily/ weekly/ seasonal basis
Allow special discounts

Yes

Yes

Yes

No

Yes

Yes

No

Yes

Yes

Yes

Yes

Yes

Yes

No

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

For programs only

Yes

Yes

No

Yes

Yes, no seasonal

Yes

Yes

Yes

Yes

No

Yes

Yes

No

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

In development

No

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

No

Yes

Yes

No

Yes

Yes

Yes

Does program search for users by:

Last name

Facility type

Group name

Arrival date

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

No

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Does program search for available facilities by:

Keywords (kitchen, lighted diamond)

Room capacity

Date-range

Time of day

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Does program:

Allow different units of time for different facilities?

Carry blocks of bookings to another facility?

Book only portions of a facility?

Book scheduled maintenance periods?

Provide for manually overriding/ adjusting schedules?

Allow for facility searches to identify first available facility meeting minimum criteria?

Handle shared usage (i.e. soccer field overlapping baseball diamond)

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

In development

Yes

Yes

Yes

Yes

No

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

What is the maximum # of:

Facilities that can be scheduled?

Overlapping facilities allowed?

Days which can be scheduled?

Reservations per facility/day?

9,999

9,999

Unlimited

Unlimited

Unlimited

Unlimited

Unlimited

Unlimited

Unlimited

Unlimited

Unlimited

Unlimited

9³⁶

9³⁶

9,999

1,440

Unlimited

99

Unlimited

Unlimited

Unlimited

Unlimited

Unlimited

Unlimited

Unlimited

Unlimited

Unlimited

1,439

How many months of historical schedules can be maintained?

Unlimited

Unlimited

Unlimited

Unlimited

Unlimited

Unlimited

Unlimited

How are users classified?

User defined

Pre-established categories

Yes

Yes

Yes

Yes

Yes

Yes

Yes

No

Yes

No

Yes

No

Yes

No

Are facility reservations recorded in:

Standard AM/PM

Military

Yes

No

Yes

Yes

Yes

Yes

Yes

No

Yes

Yes

Yes

Yes

Yes

In development

Are pop-up help lookup windows provided for:

Calendar

Facility codes

Fee codes

Other codes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Does program provide on-screen:

Daily views

Weekly views

Monthly views

Six-month views

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

No

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Are reservation times listed in chronological order?

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Does program allow for on-screen viewing of multiple facilities at the same time?

Yes

Yes

Yes

Yes

Yes

Yes

Yes

PERMITS/CONTRACTS

Does program allow multiple bookings for same group at the same facility?

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Does program track insurance requirements?

Yes

Yes

Yes

No

Yes

Yes

No

If reservation permits or confirmations are produced by the program, do they include:

Date of reservation

User group name

User group address

User group contact name

# of people to attend

Facility name

Time of reservation

Facility address

Waiver or hold harmless release

Fee charges

Payments made

Exceptions to policy noted

Terms and conditions

Special notices or policies

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

No

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

No

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

No

Yes

Yes

Yes

Yes

Yes

Yes

REPORTS/PRINTING

Custom mailing labels?

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Titles/footers user defined?

Yes-titles

Yes

Yes

No

Yes

No

No

Does program print:

Facility directories

Facility categories

Description of facilities

Master schedule for each facility

Facility fee categories

Facility charges

Overlapping facilities

Receipts

Reservation confirmations

Permits

Daily schedules

Facility staffing schedules

Special instructions and comments

Set-up notes

Equipment notes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

No

Yes

Yes

Yes

Yes

No

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

yes

Yes

Yes

Yes

No

Yes

Yes

Yes

Can permits/reports be printed in batches for:

Facility sites

Time

Specific date

Range of dates

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

No

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

No

Yes

Yes

Does the program print facility damage checklist prior to and after the user group departs?

Yes

Yes

No

No

Yes

Yes

No

Does the program support plain paper when printing permits?

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Are pre-printed permit forms available?

No-user defined

No

Yes

Yes

No

No

Yes

Does the program print reports by:

Facility status

User list for each site by:

Facility

Group alphabetically

Individual alphabetically

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

No

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

No

Yes

Yes

Yes

FINANCIAL/ADMINISTRATIVE

Does program:

Assign and track damage charges

Add additional charges to facility rental

Automatically determine prime/ non-rime time rates and resident/non-resident rates

Pro-rate for actual time used

Prompt when facility deposits are due for release

Allow for refund processing of facility deposits

Track late or unpaid facility invoices

Track advance deposit due dates

Prepare facility use invoices

Allow credit card payments

Allow for billings to be split between an individual and a group

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

No

No

No

No

Yes

Yes

Yes

Yes

No

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

No

Yes

Yes

No

No

Yes

Yes

Yes

Yes

Yes

Yes

No

Yes

Yes

Yes

Yes

No

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

No

No

Yes

Yes

No

Yes

Yes

No

Does program compile statistics by:

Hours of use

Types of user

# of confirmations

Revenue generated

Historic comparison of use patterns

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

No

Yes

No

Yes

Yes

Yes

Yes

No

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Does program print:

Cash receipts journal

Total # of reservations for individual facility

Total # of reservations for all facilities

Total # of reservations by a group

Total # of reservations by an individual

Advanced reservations by date range

Deposit due reports

Yes

Yes

Yes

Yes

Yes

Yes

Yes

No

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

No

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

No

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

No

Are statistics displayed in the following formats:

Pie chart

Bar chart

Yes

Yes

No

No

Yes

Yes

No

No

No

No

Yes

Yes

No

No

What is the maximum # of daily rates allowed per facility?

Unlimited

Unlimited

Unlimited

Unlimited

Unlimited

Unlimited

Unlimited

MAINTENANCE

Does program provide for:

User defined inspections reports

Preventative maintenance schedules

Work orders

Cost analysis reports

Tracking user complaints and problems

Provided in

Maintenance

Management

Module

Yes

Customization

Customization

Yes

Yes

Provided in

separate

module

No

Yes

Yes

No

No

No

In development

Yes

No

Yes

Yes

Yes

Yes

Yes

Yes

Provided in MainTrac module

EQUIPMENT RENTAL

Does program provide for:

Equipment rental of items for each facility

Listing of equipment items by facility

Listing of equipment rental charges

Equipment set-up and take-down instructions

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

No

Yes

Yes

In development

In development

In development

In development

Yes

Yes

Yes

No

Yes

No

Yes

Yes

MISCELLANEOUS

User defined password security?

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Tutorial provided?

Yes

Yes

Yes

Yes

On-line help

In development

Yes

What interfaces are available:

Tournament scheduling

Registration

Other:

Yes

Yes

Maintenance, Accts Payable

Yes

Pending

Catering, Personnel

No

Yes

POS, Accounting,

Membership

Yes

4th Qtr 1996

None

Yes

Yes

League Scheduling

No

No

None

Yes

Yes

Pass Mgmt, POS, Equip Rental, Acct Payable

Demo disk available?

Live demo

Yes

Yes

Yes

Yes

Yes

Yes

Working copy available for evaluation purposes?

No

Yes

Yes

Yes

Yes

Yes

Yes

Import data file types supported?

ASCII

ASCII

ASCII

None

Text, CSV, dBASE, Etrieve

Varies by module

ASCII

Export data file types generated?

ASCII

ASCII

ASCII

None

Text, CSV, dBASE, Etrieve

ASCII

ASCII

Annual maintenance fee?

Yes-2nd yr optional

15% of list price

Yes

Yes

Yes

15% of purchase price

Yes

Technical support

800 telephone

Unlimited 800 telephone & telephonic training

Unlimited 800 telephone

Toll free telephone

Unlimited 800 telephone

Free with maintenance

Unlimited 800 telephone

Regular support hours

8:00-5pm M-F

(Client Time)

8:00-5pm M-F

(MST)

6:30-5:30pm M-F

(PST)

8:00-8pm M-F

(EST)

9:00-5pm M-F

(EST)

24 hours

8:00-6pm M-F

(EST)

Other:

1 yr warranty; 24hr/7days week support

30 day money back guarantee

Lifetime guarantee

100% money back guarantee

30 day money back guarantee

Money back guarantee