AEK Computers
(800) 666-4AEK

CEO Software, Inc.
(520) 296-7577

COMSEC, LLC
(800) 305-3496

Escom Software Services
(800) 661-1196

Facility Innovations
(626) 810-8031

Overtime Software Inc.
(800) 467-0493

Vermont Systems, Inc.
(802)879-6993

PRODUCT NAME

AEK Reservation Scheduling

SCHEDULER PLUS

Facility Master II

Class for Windows

Time and Place

Facility Wizard

RecTrac! Facility Reservation Module

VERSION NUMBER

5.0

5.5

3.8

3.2

2.0

4.0

9.104

Multi-user LAN version

$500 per add=l

$2,250

$589

Starting at $1,495

$89 and up

call for pricing

$2,450

PLATFORM

Windows 95/98,VMS, Unix, NT, Novell

Windows, 95,98,NT

Windows, Browser add on

Windows 95/98, VMS Unix, NT

Windows

Windows

DOS, Windows, Unix, NT, Novell

LANGUAGE WRITTEN IN

Thoroughbred

C++

VB,C++,Cold Fusion

Visual Basic, C++

Visual Basic

Access

4GL Progress

SOURCE CODE AVAILABLE

Escrow only

Escrow only

No

No

No

No

No

MULTI-USER/LAN NETWORK

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Rec processor speed

Recommended RAM

32MB

32MB

4MB

32-64MB

16-32MB

16 MB (min)

16/32MB

BOOKINGS

How many years can a reservation be booked in advance?

Unlimited

Year 2035

Year 2037

Unlimited

Unlimited

Unlimited

Unlimited

View availability
   by type of facility
Display # of
   facilities by location
View multiple
  facilities at the        
  same time
Allow overbooking    
   by a facility
Assign "set-up"
   and "clean-up"
    times     
  individually     
  controlled by facility
  and event
Tentatively block
   off facility while
   details are being
   worked out
Reactivate canceled  
    reservations
Book facility by
  capacity needed
Repeat bookings on   
   a daily/ weekly/      
   seasonal basis
Allow special           
  discounts

Yes

Yes

No

Yes

Yes

Yes

Yes

Does program search for users by:
  Last name
  Facility type
  Group name
  Arrival date

Yes
Yes
Yes
Yes

Yes
Yes
Yes
Yes

Yes
Yes
Yes
No

Yes
Yes
Yes
No

Yes
Yes
Yes
Yes

Yes
Yes
Yes
Yes

Yes
Yes
Yes
Yes

Does program search for available facilities by:
  Keywords
    (kitchen, lighted
     diamond)
  Room capacity
  Date-range
  Time of day

Yes

Yes
Yes
Yes

Yes

Yes
Yes
Yes

Yes

Yes
Yes
Yes

Yes

Yes
Yes
Yes

Yes

Yes
Yes
Yes

 
Yes
Yes

Yes

Yes
Yes
Yes

Does program:
  Allow different units
    of time for      
    different facilities?
  Carry blocks of      
     bookings to
     another facility?
  Book only 
     portions of a
     facility?
  Book
     scheduled 
     maintenance      
     periods?
  Provide for
     manually      
     overriding/        
     adjusting
     schedules?
  Allow for
     facility       
     searches to      
     identify first     
     available facility
     meeting minimum
     criteria?
  Handle shared 
      usage (i.e.
      soccer field
      overlapping
     baseball diamond)

No

Yes

Yes

Yes

What is the maximum # of:
  Facilities that can be
   scheduled?
  Overlapping
    facilities allowed?
  Days which can be
    scheduled?
  Reservations per
     facility/day?

Unlimited

Unlimited

Unlimited

Unlimited

Unlimited

Unlimited

Unlimited

1,439

How many months of historical schedules can be maintained?

Unlimited

Unlimited

Unlimited

Unlimited

Unlimited

Unlimited

Unlimited

How are users classified?
  User defined
  Pre-established
    categories
  If pre-established
    categories, what
     are they?

Yes
Yes

Yes
Yes

Yes
Capability

Yes
No

Yes
Yes
Full, user, read-only

Yes
No

Yes
No
--

Are facility reservations recorded in:
  Standard AM/PM
  Military

Yes
Yes

Yes
Yes

Yes
Yes

Yes
Yes

Yes
Yes

Yes
Yes

Yes
Yes

Are pop-up help lookup windows provided for:
  Calendar
  Facility codes
  Fee codes
  Other codes

Yes
Yes
Yes
Yes

Yes
Yes
Yes
Yes

Yes
Yes
Yes
Yes

Yes
Yes
Yes
Yes

Yes
Yes
Yes
Yes

Yes
Yes
Yes
Yes

Yes
Yes
Yes
Yes

Does program provide on-screen:
  Daily views
  Weekly views
  Monthly views
  Six-month views

Yes
Yes
Yes
Yes

Yes
Yes
Yes
Yes

Yes
No
Yes
No

Yes
Yes
Yes
No

Yes
Yes
Yes
Yes

Yes
Yes
Yes
No

Yes
Yes
Yes
Yes

Are reservation times listed in chronological order?

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Does program allow for on-screen viewing of multiple facilities at the same time?

Yes

Yes

Yes

Yes

Yes

Yes

Yes

PERMITS/CONTRACTS

Does program allow multiple bookings for same group at the same facility?

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Does program track insurance requirements?

Yes

Yes

No

Yes

Yes

Yes

No

If reservation permits or confirmations are produced by the program, do they include:
  Date of reservation
  User group name
  User group address
  User group contact
     name
  # of people to
    attend

  Facility name
  Time of reservation
  Facility address
  Waiver or hold
     harmless release
 
  Fee charges
  Payments made
  Exceptions to policy
     noted
  Terms and
     conditions
  Special notices or
     policies

Yes
Yes
Yes
Yes

Yes


Yes
Yes
Yes
Yes

Yes
Yes
Yes

Yes

Yes

Yes
Yes
Yes
Yes

Yes


Yes
Yes
Yes
Yes

Yes
Yes
Yes

Yes

Yes

Yes
Yes
Yes
Yes

Yes


Yes
Yes
No
No

No
No
No

No

Yes

Yes
Yes
Yes
Yes

Yes


Yes
Yes
Yes
Yes

Yes
Yes
Yes

Yes

Yes

Yes
Yes
Yes
Yes

Yes


Yes
Yes
Yes
Yes

Yes
Yes
Yes

Yes

Yes

Yes
Yes

Yes

Yes


Yes
Yes

Yes

Yes
Yes
Yes

Yes

Yes

Yes
Yes
Yes
Yes

Yes


Yes
Yes
No
Yes

Yes
Yes
Yes

Yes

Yes

REPORTS/PRINTING

Custom mailing labels?

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Titles/footers user defined?

Yes-titles

Yes

No

Yes

Yes

Yes

Partial

What fonts are supported? (TrueType, etc.)

All Windows supported fonts

True Type

True Type

All Windows supported fonts

All Windows supported fonts

Windows supported fonts

Set in Program

What printers are supported? (Dot matrix, laser, etc.)

All Windows supported printers

All Windows Compatable

All

All Windows supported printers

All Windows supported printers

Laser

Dot matrix, Laser

Does program print:
 
  Facility directories
  Facility categories
  Description of
     facilities
  Master schedule for
     each facility
  Facility fee
      categories

  Facility charges
  Overlapping
       facilities
  Receipts
  Reservation
      confirmations

  Permits
  Daily schedules
  Facility staffing
      schedules
  Special instructions
     and comments
 
  Set-up notes
  Equipment notes

Yes
Yes
Yes

Yes

Yes

Yes
Yes

Yes
Yes

Yes
Yes
Yes

Yes


Yes
Yes

Yes
Yes
Yes

Yes

Yes

Yes
Yes

Yes
Yes

Yes
Yes
Yes

Yes


Yes
Yes

No
Yes
Yes

Yes

Yes

Yes
No

No
Yes

No
Yes
No

Yes


Yes
Yes

Yes
Yes
Yes

Yes

Yes

Yes
Yes

Yes
Yes

Yes
Yes
No

Yes


Yes
Yes

Yes
Yes
Yes

Yes

Yes

Yes
Yes

No
Yes

Yes
Yes
No

Yes


Yes
Yes

Yes

Yes

Yes


Yes
Yes

Yes
Yes
Yes

Yes


Yes
Yes

Yes
Yes
Yes

Yes

Yes

Yes
Yes

Yes
Yes

Yes
Yes
No

Yes


Yes
Yes

Can permits/reports be printed in batches for:

  Facility sites
  Time
  Specific date
  Range of dates

Yes
Yes
Yes
Yes

Yes
Yes
Yes
Yes

Yes
Yes
Yes
Yes

Yes
Yes
Yes
Yes

Yes
Yes
Yes
Yes

Yes
No
Yes
Yes

Yes
Yes
Yes
Yes

Does the program print facility damage checklist prior to and after the user group departs?

Yes

No

No

No

No

No

No

Does the program support plain paper when printing permits?

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Are pre-printed permit forms available?

No-user defined

No

No/custom available

Yes

Not necessary

No

Yes

Does the program print reports by:
  Facility status
  User list for each
                   site by:
     Facility
     Group
        alphabetically
     Individual
        alphabetically

Yes


Yes
Yes

Yes

Yes


Yes
Yes

Yes

Yes


Yes
Yes

Yes

Yes


Yes
Yes

Yes

Yes


Yes
Yes

Yes

No


Yes
in development
in development

No


Yes
Yes

Yes

FINANCIAL/ADMINISTRATIVE

Does program:

  Assign and track
    damage charges
  Add additional
    charges to facility
     rental
  Automatically
    determine prime/
    non-rime time rates
    and resident/
    non-resident rates
  Pro-rate for actual
     time used
  Prompt when facility
    deposits are due
    for release
  Allow for refund
     processing of
     facility deposits
  Track late or unpaid
     facility invoices
  Track advance
     deposit due dates
  Prepare facility use
      invoices
  Allow credit card
      payments
  Allow for billings to
     be split between
     an individual and a
     group

No

No


No

No

No

No

No

No

Yes

No

Yes

Yes

No



Yes

No


No

No

No

No

No

No

No

Yes

in development


Yes

No


Yes

No

No

Yes

Yes

Yes

Yes

Yes

Yes



No

Yes


Yes

Yes

Yes

Yes

Yes

No

Does program compile statistics by:

  Hours of use
  Types of user
  # of confirmations
  Revenue generated
  Historic comparison
     of use patterns

Yes
Yes
Yes
Yes
Yes

Yes
Yes
Yes
Yes
Yes

Yes
Yes
Yes
No
Yes

Yes
Yes
Yes
Yes
Yes

Yes
Yes
Yes
No
Yes

No
No
No
Yes
in development

Yes
Yes
Yes
Yes
Yes

Does program print:
  Cash receipts
     journal
  Total # of
     reservations for
     individual facility
  Total # of
     reservations for
     all facilities
  Total # of
     reservations by a
     group
  Total # of
     reservations by
     an individual
  Advanced
     reservations by
     date range
  Deposit due reports

Yes

Yes

No

Yes

No

No

Yes

Are statistics displayed in the following formats:
  Pie chart
  Bar chart

Yes
Yes

No
No

No
No

Yes
Yes

Yes
Yes

No
No

No
No

What is the maximum # of daily rates allowed per facility?

Unlimited

Unlimited

N/A

Unlimited

Unlimited

Unlimited

MAINTENANCE

Does program provide for:
  User defined
    inspections
    reports
  Preventative
    maintenance
    schedules
  Work orders
  Cost analysis
     reports
  Tracking user
    complaints and
    problems

Provided in
Maintenance
Management
Module

Yes

No

No

No

Yes


No
No

No

in development
Yes


Yes
No

in development

Provided in MainTrac module

EQUIPMENT RENTAL

Does program provide for:
  Equipment rental of
    items for each
   facility
  Listing of equipment
     items by facility
  Listing of equipment
     rental charges
  Equipment set-up
     and take-down
      instructions

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

MISCELLANEOUS

User defined password security?

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Tutorial provided?

Yes

Yes

No

Yes

on-line help

Yes

Yes

Is sample data provided with program?

Yes

Yes

No

Yes

No

Yes

Yes

What interfaces are available:
  Tournament
     scheduling
  Registration 
Other:

Yes
Yes
Maintenance, Touch-Tone plus Accounting

Yes
Pending
Catering, Personnel

No
Yes
Web

Yes
Yes
Membership, Internet, G/L

No
No
General Exports

Yes
Yes
Yes: League Scheduling; membership

Yes
Yes
Pass Mgmt, POS, Equip Rental, Court Res.

Demo disk available?

Video and Live demo

Yes

Yes

Yes

Yes

Yes

Yes

Working copy available for demo purposes?

In Development

Yes

No

Yes

Yes

Yes

Yes

Import data file types supported?

ODBC & ASCII

ASCII

None

ASCII

Text (CSV)

ASCII

Export data file types generated?

ODBC & ASCII

ASCII

Most formats-ASCII, TAB & CSV

ASCII

Text, CSV, HTML

ASCII

Annual maintenance fee?

Yes: 1^st yr free then 2^nd yr optional

15% of list price

No

Yes

No

Yes

Yes

Technical support

800 telephone

Unlimited 800 telephonic & telephone training

Free Unlimited

Free Unlimited 800/Internet support

Free unlimited on regular phone line

800 number

Unlimited 800 telephone w/paid maintenance; extended hours pager-extra

Regular support hours

(Client Time)

(MST)

(EST)

7 days a week

(PST)

M-F

(EST)

Other:

1 yr warranty; 24hr/7days week support

30 day money back guarantee

30 day money back guarantee

Full satisfaction guarantee-lifetime

30 day money back guarantee

Money back guarantee