Create a Green Team
Please use the following outline as a general guide to forming a Green Team in your department:
Indentify Your Leaders
Establish one or more members to serve as Green Team Leaders and the main contact(s) for the IU Office of Sustainability. Leaders should communicate their interest in Green Team formation with the Green Teams Coordinator at email@example.com, but are also welcome to contact other IUOS staff.
Host an Introductory Meeting with IUOS Staff
Executive Director Bill Brown, Assistant Director Emilie Rex, and the Green Teams Coordinator serve as an important resource to help get your Green Team off to a great start. To be as effective as possible, they meet with all potential Green Team Leaders prior to the formation of a team to assess opportunities and challenges unique to the team’s building and department, and to provide leaders with an overview of how the Green Teams program works. They will also suggest a preliminary Green Teams meeting with you and other staff in order to convey the benefits and reasons for forming a Green Team. This will help you get as many people on board in your department as possible.
Generating interest to recruit team members is a key step in forming a Green Team. To get administration and co-workers on board, it has been most productive for Bill Brown and the Green Teams Coordinator to attend a meeting with staff where the advantages and reasons for establishing a Green Team are discussed - this helps foster as much buy-in as possible and provides an opportunity to learn how to achieve specific actions. Leaders can also generate interest among co-workers by communicating informally or formally; face-to-face and group meeting communication works particularly well. Convey to members that level of participation is voluntary, and maintain a contact list of interested individuals for information sharing. Work to engage members of various positions and levels of management where possible; ideally this would include at least one representative from each of the circles below.
Make a Green Action Plan
Outline current green initiatives and target areas for improvement. Decide who, what, when, why, and how actions can be accomplished – whether you’re pursuing low-hanging fruit or initiatives that require long-term strategic planning. The Green Teams Certification checklists – available on the IUOS Green Teams website – are a fantastic resource for formulating ideas and figuring out how to implement them. The Green Teams Office Toolkit– also available on the IUOS Green Teams website – is also a good source.
Create an Official Green Team Make it official!
Register your Green Team with the Office of Sustainability by going to the registration page and completing a short form. The Green Teams Coordinator will automatically be notified of your registration and will add your team to the growing list of Green Teams on the IUOS Green Teams website. a good source.
Increase Your Involvement
Schedule Regular Departmental Green Team Meetings
Whether you’re a team of two or twenty, scheduling regular Green Team meetings provides an opportunity discuss goals, progress, challenges or needs. Many teams hold meetings once per semester as a way to strategize for the coming months, brainstorm, and share updates and accomplishments.
Participate in Green Team Green Bag Luncheons
Join IUOS staff and other Green Teams at the Green Bag Luncheon series, a forum held once per semester that gives teams the opportunity to collaborate and discuss ways to promote awareness and implementation of green initiatives. Like all other Green Team activities, attendance at Green Bag luncheons is voluntary, but encouraged. GBL information is advertised to all members on the Green Teams email listserv.
Attend the Green Team Leadership Summit
Held once per year, the Leadership Summit is an opportunity for Green Teams to strategize as they move forward with Green Team initiatives on campus, and an opportunity to share ideas and initiatives. Like all other Green Team activities, attendance at the Leadership Summit is voluntary, but encouraged. Summit information is advertised to all members who are part of the Green Teams email listserv
Engage in Green Teams Social Media
What are the expectations of a Green Team?
- The goal for the departmental Green Teams is to foster sustainable initiatives based on department needs. Involvement is voluntary and initiatives are tailored to those most suited to the environment (both built and political) that Green Teams occupy.
What is the role of the Green Team leader?
- The Green Team Organizer serves as a liaison between their department and the IU Office of Sustainability. Leaders plan strategically, communicate with the appropriate parties, and mobilize other team members in order to advance sustainable actions in their departments.
Who can be a member of a Green Team?
- Staff, faculty, students in all positions from all levels of management and operations can be a part of the Green Team. The more representation throughout the department, the better! Additionally, having members with a knowledge of building operations, departmental finance, departmental management, or ties to departmental student organizations will help teams in their efforts to achieve realistic and meaningful goals.
What does an introductory Green Teams meeting agenda look like?
- Propose initiatives specific to your unit: 15+ minutes
- Assess current operations Record ideas for future green actions
- Rank activities by range of difficulty
- Identify volunteers to explore action options
- Any question that you are unable to answer, record and send it to the Green Teams Coordinator at firstname.lastname@example.org
Who do I contact with further questions?
- Email the Green Teams Coordinator at email@example.com. The Coordinator position, like many positions within the IUOS, is filled by a student intern with deep ties and commitment to sustainability. The Coordinator works 20 hours per week in the summer and 10-15 during the school year. If you have not received a reply within 2-3 business days, please email firstname.lastname@example.org or email@example.com.