Indiana University
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Graduate Program | Policies and Procedures

Department of Telecommunications
Graduate Student Representatives


I. Position Descriptions & Current Postion Holders

II. Guidelines for Graduate Student Representative Elections

I. Position Descriptions & Current Postion Holders (revised: 2010 April)

The elected person serves as a representative to the undergraduate committee. Duties include:

  • Attending committee meetings (the committee meets on an as-needed basis);
  • Providing input on undergraduate issues that affect graduate students;
  • Participating in discussions regarding undergraduate curriculum as well as all aspects of the undergraduate experience for Telecommunications majors;
  • Reporting back to the graduate students.

(Irene van Driel)
The elected person serves as a representative to the departmental faculty meetings. Duties include:

  • Attending faculty meetings (the faculty meets 1-2 times per month);
  • Bringing graduate student interests and concerns to the faculty or chair of the department;
  • Reporting back to the graduate students.

(Josh Sites)
The elected person serves as a representative to the graduate committee. The committee meets on an as-needed basis in the Fall and regularly in the Spring for graduate admissions.  The graduate student representative cannot attend meetings where individual graduate students are discussed in terms of admission—that would constitute a violation of privacy.  Thus, the representative mostly attends Fall semester meetings.  Duties include:

  • Attending committee meetings where issues of curriculum and requirements are discussed;
  • Presenting graduate student interests and concerns to the committee;
  • Reporting back to the graduate students.

(Niki Fritz)
The elected person serves as a representative to the GPSO – Graduate and Professional Student Organization. Duties include:

  • Attending monthly meetings for representatives from academic units across campus;
  • Forwarding pertinent email and correspondence to the Department of Telecommunications graduate students;
  • Participating in GPSO sub-committees if necessary/desired;
  • Actively soliciting opinions of graduate students in the Department of Telecommunications and accurately voicing their perspectives to the GPSO;
  • Participating in GPSO social and civic activities.

The search committee representative is only applicable when the department conducts a faculty search to full a position. The elected person is involved in the departmental hiring process from the time an ad is written for the available faculty position. Duties include:

  • Reading candidate files;
  • Talking to candidates;
  • Observing the decision-making process within the department;
  • Reporting back to graduate students.

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II. Guidelines for Graduate Student Representatives Elections (revised: 2012 May)
The following guidelines for the graduate student election procedures have been approved by the current graduate student representatives of the Department of Telecommunications under the guidance of the Graduate Committee.
Voting and Election Procedures:

  1. In early April, after coming back from spring-break, the current graduate committee representative will email the Tel-Grads listserv announcing the upcoming elections. The graduate representative will ask for 1 volunteer, who must be a current graduate student not planning to run in the upcoming elections, to officiate.
  2. The officiator position will be filled on a first come-first served basis. Current graduate representatives who are not running in the upcoming election can also volunteer to serve as the officiator.
    1. The officiator announces and supports the election procedures (asks for candidates, sets the time frame, rules, etc.), uses the Oncourse testing tool available to the Telecommunication graduate students to set up the online voting ballots, and announces the results.
    2. The Graduate Program Administrator will grant the necessary access to this Oncourse site to this officiator. Then, the officiator will use the template available under the Tests & Survey’s tab to create a new survey with the appropriate candidates listed for each position. Once this survey is created and made available to the graduate students, the officiator will revoke his or her own special access to alter the site, alert the Graduate Program Administrator and the departmental secretary, and announce the election procedures to the Tel-Grads listserv.
    3. The departmental secretary, serving as a disinterested third party, will view the election results via the Oncourse site and report them to the officiator when the voting time expires.
    4. The officiator will then announce the results to the Tel-Grads listserv.
  3. Electing the new governance body of graduate students for the upcoming academic year will occur in April. The term of office for each of the representative positions named above begins in August 1 and ends July 31, at which point the new representatives officially take office.
  4. Each position has a single term limit during the whole graduate career in the department. A person may hold each position over time, but never the same position twice.
  5. The candidates interested in running for several positions, may do so as they desire (and are eligible for) -- however, each candidate may receive only one vote per ballot. In the event of a tie, the category with the most number of votes is the category the representative wins in, the runner up of the other category will win that category.

Changes and refinements to this document shall be made by future graduate student representatives, with approval of a simple majority vote of the graduate representatives.

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