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Administrative Directory - Student Handbook

ADMINSTRATIVE STAFF
(Whom to see for what)

28 AUGUST 2012                           OVERVIEW:  SUPPORT STAFF DUTIES & RESPONSIBILITIES
Academic Coordinator
(Cat Richards
Acct & Fin Supp/Exec Asst
(Cindi Severance)
Dept Secretary
(Alan Okazaki)
Fiscal Officer
(James Barrow)

Process graduate applications and associated materials / create & maintain applicant files for faculty perusal.

Purchase Orders

Travel (faculty, staff, students, guest artists, non-employee)

AI/GA Assignments, Contracts

Graduate Admissions and denies - offer and rejection letters – edoc processing

P-cards/ IUF Cards

Arrange additional transportation for all incoming and outgoing – limo or grad student or follow up on rental car

Scholarships/
Fellowships Awards 

Bulletin (grad, undergrad)/
Curriculum

Payroll (submission, notification)

Visitor  Parking Tags

Course Scheduling

Graduate Orientation Week (advising, registration, calendar)

Contracts IFT/MidSummer/
Premiere Musical

Copier, office machines service/maintenance

Process AI/GA hire Edocs

Course evaluations

Process hire Edocs

Order Ink and Toner for Printers

International Travel – initial approvals/
coordination

E-copies of course syllabi

Billing and payments(internal, external)

Maintain toner database for faculty/staff printers

Capital Assets

Course Schedule Grid

Account reconciliation (recordkeeping, schedule, notification)

Directories update Faculty/Staff, Mail distribution lists (department)

Grant Monitoring and Balancing

MA, MFA, PhD graduation audits

Custodial Funds (petty cash)

Mail distribution SUMMER as needed GA Academic year

Elvira / Budget Loading / Preparation

Scholarship Letters for Certificates

Hospitality codes

Telephone: SUMMER general (1st back up during academic year)

Process Visa paperwork for faculty and international visitors

Textbook coordinator (desk copies)

Supplies/Orders  

Receptions Hospitality – meetings and functions

Box office caudits/reports/final royalty payments

Grad Handbooks

Chair’s Support/Calendar

Sending Departmental Flowers

Commit Tracking/Requests for Fac funds

Grad Mailboxes and Telephone/
email list

Promotion and Tenure

Back-up payroll processor

Capital equipment purchases

theatre@indiana.edu: read and respond

Data Supervisor / Telephony

Maintenance of Faculty/Staff Mailboxes

Royalties, IFT

Faculty office hours

Script Library; Auditions, script check-out

AV Equip Tracking

Liaison with COLL for budgets

Maxi Ordering/
Distributing

Faculty/Staff Meeting Minutes

Account tracking and reconciliation for ASSIGNED travel funds to GAs

Effort Reporting / Instructional Effort Report

Permissions for courses

General office - maintenance, organization

Coordinate Custodial Duties; Motor Pool Liaison with Production Mgr

Supervise Payroll – attendance staff

Waitlists/
Drop-Adds

Work Study (hire, supervise) Supervise GA/AI’s office workers

Big Ten Survey

Represent dept on internal committees

New Course Creations and changes for grad bulletins

Telephone: Summer (2nd backup academic year)

 

Big Ten Survey

Collect actor recommendations & maintain actor rec/Prereq. book

Attendance (Professional Staff)

 

HEADS Report

U/RTA recruitment packets

Newspaper Marshall; Copier Paper Marshall

 

Technology & Support Marshall

Grade Change processing / Independent study record keeping, grade reporting

Big Ten Survey

 

Monitor and reconcile Lab Fee account

Grad GPA and UG Credit hr track

Fedex

 

Faculty/Staff Food Pickup

Grad Transfer of credit/revalidation/
Nom. to candidacy/ Nom. of research committee paperwork

Hire, supervise, train UG work study

 

Copy Codes / COPYMAtCH per month

 

Coordinate Custodial Duties

 

 

***BUILDING REQUESTS/PHYSICAL PLANT – Trish Hausmann

DIRECTOR OF AUDIENCE DEVELOPMENT
(John Kinzer, A272, email: jkinzer or 5-0514)

  • Copies of articles on our productions, department, alumni
  • Production-related audience development
  • Publicity and promotions (interviews, posters, ads, brochures)
  • Ticketing issues
  • Web page
  • Archive photos

DRAMATURG
(Tom Shafer, A268, email: tpshafer or 5-4370)

  • Lobby exhibits
  • Production programs, Web study guides, lectures
  • Requests to add materials to IU Wells Library

PRODUCTION MANAGER
(Thom Quintas, A204, email: tquintas or 5-7303)

  • Building, production area keys
  • Maintenance problems
  • Production schedules
  • Schedule of 200/201
  • Stage management

HOUSE MANAGER
(Trish Hausmann, LNTDC Box Office, email: pjhausma or 6-3844)

  • Ushering
  • Dinner with Directors and Designers
  • Theatre Circle membership, programs, and project information

ARTS ADMINISTRATOR
(Drew Bratton, A270, email: acbratto or 5-5568)

  • Donor development and cultivation
  • STAGES alumni newsletter
  • THEATRE CIRCLE INSIGHTS newsletter
  • Theatre Circle PhD, MA professional program participation grants
  • NSAL Acting and Playwriting competitions