Why use a designated travel agency?

Substantial cost savings accrue to the University when travelers make their bookings through Designated Travel Agencies. Reports verifying lowest available fares are made accessible for analysis by Travel Management Services and a substantial reduction in data entry is realized.

Due to electronic transmission of flight data, less paperwork needs to be circulated and information is received more rapidly. Because DTA's use Indiana University's credit card, computerized airline ticket reconciliation reports, which facilitate tracking of volume and carrier usage, are available and travelers are automatically assured of airline accident and baggage insurance. (For more information on insurance please refer to the Credit Card section of this manual.)

Reliability and high-level customer service requirements are a part of all DTA contracts and are regularly checked by Travel Management Services. Booking through a Designated Travel Agency also assists the University in obtaining cost savings through the use of preferred carriers and reduces the individual's out-of-pocket expenses for business travel. The Designated Travel Agencies that Indiana University works with all serve as well-established businesses in their respective local communities.

Please have the following information available when you contact the travel agency:

• Department code and request number for employee travel
• Disbursement voucher number for non-employee travel
• Campus and department code associated with the account that will be paying expenses.
• Campus address of the traveler
• Account number and sub account (if applicable)
• Limit (if any) associated with each account used
• Purpose of the trip
• Traveler's phone number
• Dates of the trip
• Travel destination

IU Designated Travel Agencies

Bliss Travel Inc. (a Minority Business Enterprise) 1614 E. Spring Street New Albany, IN   47150		812.945.1212 800.235.2547
Carlson Wagonlit Travel (a Minority Business Enterprise) 814 South Walnut Street Bloomington, IN 47401		812.339.7800 800.467.7800
Conference & Travel (a Minority Business Enterprise) 11711 N Pennsylvania St, Suite 113 Carmel, IN 46032		(317) 573-6666 (8 to 5:30) (800) 525-1570 (317) 537-6670
The Travel Authority 421 East 3rd Street, Suite 10 Bloomington, IN 47401		812.333.3360 800.345.1647
The Travel Authority 620 Union Drive #113 Indianapolis, IN 46202-5130		317.274.2738 888.831.7421
Travelmore 212 Colfax Avenue South Bend, IN 46601		219.232.3061 800.347.7986 (M-F) 800.777.7999