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Travel Guidelines
Planning a Trip
Online Air Reservations
Online Hotel Reservations
Online Enterprise Campus Rental Reservation
Travel Discounts
Travel Resources
Trip Reimbursements
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Planning a Trip  Domestic Authorizations |
Domestic Travel Authorization
- Travel authorization is required for all domestic
and foreign trips. Instate trips do not require authorization
unless the traveler wishes to request prepayment
of expenses.
- Complete the Departmental
Travel Authorization form prior to travel and
file the original in your departmental files. The
original travel authorization must be kept
in the department for three years. The account manager
is responsible for maintaining this documentation.
- The traveler and fiscal officer - must sign the form. If a signature delegate signs, his or her full signature should be signed next to that of the fiscal officer with a slash separating the two names. The fiscal officer for each account that you plan on charging expenses too, must approve and sign your travel authorization.
- Be sure to check "yes" or "no"
to air ticket being charged to an IU account.
- Send a photocopy to Travel Management Services,
Poplars 120, Bloomington Campus if airfare has not
been charged to the University through a designated
travel agency.
- Travelers should visit the Staff or Faculty Tools
page in OneStart to sign up for direct deposit of
travel reimbursements prior
to traveling, in order to facilitate their reimbursement.
A valid network ID is needed in order to sign in
and the direct deposit sign-up link is in the 'My
Finances' channel.
Please Note: Direct deposit
of travel reimbursements will soon be required
for all IU faculty and staff travelers. Travel
reimbursements may be credited to a different
account than payroll if desired.
- A Travel Reimbursement Request form will
automatically be sent to the traveler three days prior
to the return date designated on the travel authorization
form.
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