Before your trip (as long as the trip is originating within Indiana):

1. Create a Disbursement Voucher in FIS in the non-employee’s name
2. Complete the Enterprise Campus Rental request. The following information will be required:
   • First & last name of person making the arrangement
   • IU Email address of the person making the arrangement
   • IU phone number of the person making the arrangement
   • First & last name of the non-employee
   • In the Network ID field type “NONEMPLOYEE”
   • In the Email field type the arranger’s IU Email address
   • In the Campus field type the arranger’s campus code, i.e. BL for Bloomington campus
   • The arranger’s department code
   • Trip start & end date
   • Destination
   • Account number in which to charge the rental
   • In the Dept Code/Request Number field type the non-employee Disbursement Voucher number
   • IU Email address of anyone for whom you want to be notified of the rental (other than the arranger and the fiscal officer)
3. The arranger as well as the fiscal officer will receive a confirmation email containing:
   • Trip number
   • Trip information (dates and destination)
   • Link to Enterprise site where arrangements for rental vehicle will be made
4. Complete arrangements for rental vehicle via Enterprise link. Once the arrangements have been made, a confirmation email can be forwarded to the non-employee.
5. Print two copies of the Enterprise confirmation email; one of your records and one to attach to the non-employee Disbursement Voucher.