Before your trip (as long as the trip is originating within Indiana):

1. Fill out the Department Travel Authorization form and fax to Travel Management Services (TMS) at 812-855-8866 or mail to Travel Management Services, Poplars 120, Bloomington Campus.  Under “Means of Travel”, make sure you write “Enterprise” as the method of travel.
2. Complete the Enterprise Campus Rental Request with the information listed above.
3. The traveler (and arranger if someone is making arrangements on traveler’s behalf) as well as the fiscal officer will receive a confirmation email containing:
• Trip number
• Trip information (dates and destination)
• Link to Enterprise site where arrangements for rental vehicle will be made
4. Complete arrangements for rental vehicle via Enterprise link.
5. Print two copies of the Enterprise confirmation email; one of your records and one to attach to the out of state reimbursement request form.

After your trip:

1. TMS will mail the reimbursement request form to the traveler three days prior to the return date of the trip.
2. On the reimbursement request form:
• Write the expenses being claimed.
• Have the traveler and the fiscal officer(s) sign the reimbursement request form.
• Attach applicable receipts
• Attach Enterprise Campus Rental confirmation email.
3. Make copies of the documents and mail via campus mail to Travel Management Services, Poplars RM 120, BL campus.

Please note:If you are traveling out of state and have previously submitted a Department Travel Authorization form to TMS and wish to book a rental car using the Enterprise Campus Rental program, you will still need to complete the Enterprise Campus Rental Request web form.  This will allow Travel Management Services to issue an email to you containing the link to Enterprise that you will use for make the reservation.