IU Travel - Per Diem Rates and Guidelines

Travel Guidelines

Planning a Trip

Online Air Reservations

Online Hotel Reservations

Online Enterprise Campus Rental Reservation

Travel Discounts

Travel Resources

Trip Reimbursements

New Online Travel Reimbursement System

Travel Management Services is pleased to announce that a new online travel reimbursement system is currently being developed. This will be an integrated system through the OneStart portal that can be utilized by university travelers, arrangers and Fiscal Officers. Through the new online system, you will be able to submit travel authorizations, request travel payments & reimbursements, access reports and even track your reimbursement status all in one system.

View a timeline for the system rollout.

Trip Reimbursement

Tools and Information

Per Diem

Per Diem Rates and Guidelines

Per Diem Rates

Non-Overnight Trips (Domestic 2008 rates effective October 1,2007)

Trip Duration

Amount

Per Diem Rates

Non-overnight trip with a duration less than 12 hours.

$0.00

Trip is not eligible for per diem

Non-overnight trip with a duration over 12 hours and return time before 7:00 p.m.

½ per diem reimbursement**

Domestic:	select per diem
NonContinental US:	select per diem
Foreign:	select per diem

Non-overnight trip with a duration over 12 hours and return time after 7:00 p.m.

¾ per diem reimbursement**

**Per diem claimed on a non-overnight trip is reported as taxable income.

Overnight Trips (Domestic 2008 rates effective October 1,2007)

Any duration - partial days are calculated based on departure and return time.

See monthly per diem table
Column 2 M&IE rate

Domestic:	select per diem
NonContinental US:	select per diem
Foreign:	select per diem

Guidelines

Typically claims for per diem cannot be paid without the original lodging receipt. Exceptions are:

a traveler staying with a relative or friend
no receipt because an outside organization paid for all of the lodging

If a traveler stayed with a relative or friend, submit the name, address, and telephone number of the person with whom the traveler stayed on departmental letterhead. If an outside organization paid for all of the lodging, submit an Exception to Policy form.

On a one-day non overnight trip the arrival time at work can be combined with travel time when making per diem claims. For example, if the traveler arrived at work at 8:00 a.m., started traveling at 2:00 p.m., returned home at 10:00 p.m.; the calculated travel time is 14 hours. In this instance the traveler is eligible for the Non Overnight Over 12 Hours Arrival time after 7:00 p.m. per diem rate. The times (8:00 a.m. and 10:00 p.m. in the example above) must be shown on the travel reimbursement form when requesting per diem.

Combining personal and business travel is acceptable if the personal travel does not occur before and after the business portion of a trip. If a traveler does include a personal trip in an itinerary and the trip includes a fare to another city, IU's portion of the airfare is calculated by doubling the one-way charge of the business segment of the airfare.