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Travel Form Descriptions

Disbursement Voucher Payee Certification (PDF) - Non-IU employee travelers who are requesting reimbursement for travel expenses must complete this form to certify that claimed expenses are IU business related and that the traveler has not received reimbursement from any other source.

Exception to Policy Form (PDF) - For any unusual items or circumstances that affect the amount of your reimbursement, a detailed explanation must be submitted on the Exception to Policy Form.

Travel Mileage Record Form (PDF) - The mileage record form is used to claim mileage for multiple destinations. For example, traveling from Bloomington, to Kokomo, to Indianapolis, and back to Bloomington. Another example would include trips within a city from building to building.

Foreign Expense Worksheet (PDF) - Expense incurred during a foreign trip must be submitted on the foreign expense worksheet. The traveler must provide additional information concerning foreign expenses including the name of the country, the total cost, the exchange rate, and the equivalent US dollar amount.

Prepayment Form (PDF) - Complete this form to request travel prepayments via paper check for anything other than IU employee/student conference registration or one-night lodging deposit. Examples of appropriate use of this form are group travel expenses (usually paid to a travel agency), or nonemployee registration. Supporting documentation (such as an invoice) is required to substantiate the payment request.

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Travel Management Services

400 East 7th Street Poplars 613 Bloomington, Indiana 47405

Phone: 812.855.2873 · Fax: 812.855.8866