Travel

Airline Online Reservations

• Creating a New Orbitz for Business Account
• Getting Started with Orbitz for Business
• Updating your Orbitz for Business Account Profile
• IU Air Card
• Travel Arrangers
• Orbitz for Business - external link
• Orbitz for Business FAQs

Creating a New Orbitz for Business Account

If you received a travel reimbursement in 2008, a profile containing your name, email address, and campus has been uploaded to the Orbitz for Business site. To gain access to your account you will need to follow these instructions:

1. Go to www.orbitzforbusiness.net and click ‘Forgot or don't have a password?’.
2. Follow the prompts to activate your account.

If you have not received a travel reimbursement in 2008, please contact Travel Management Services at travelbl@indiana.edu to request that a profile be created on your behalf. You will receive notification and further instructions on registering your account once your email address has been added to the Orbitz for Business site.

• Profile requests submitted Mon-Fri before 12:00 will be ready for use no later than 5:00 PM the same day.
• Requests submitted after 12:00 PM should be ready for use by 9:00 AM on the next business day.
• Requests submitted on the weekend or on a holiday will be processed as quickly as possible on the next regular business day.

Getting Started with Orbitz for Business

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Please Note: Department Travel Authorization forms must be submitted and a request number (for employee travel) or a Disbursement Voucher number (for non-employee travel) must be assigned in order to book your reservation on the Orbitz for Business site.

Orbitz for Business makes it easy to get started. Visit the Quick Start guides to find a variety of helpful tips:

• Quick Start Guide for Travelers (PDF)
• Quick Start Guide for Arrangers (PDF)
• Access a recorded web training session on how to use the Orbitz for Business site Use Indiana321 as the password.

Updating your Orbitz for Business Account Profile

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Orbitz for Business provides a personal profile screen for your use. Completing this screen allows you to enter and save information concerning flight preferences (seating, meal options, special assistance, frequent flyer numbers), preferred hotel and car rental vendors, personal information (name, phone, passport, emergency contact), credit card and billing. You may also change your password from this screen. Orbitz for Business will use preference information when searching for the best travel options for you. Completing this information is especially helpful if you have arrangers scheduling travel for you who may or may not be aware of your preferences.

IU Air Card

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Air fare expenses may be charged to the IU Air Card. This card will automatically be available to you as an option on the Orbitz for Business site when booking flights. Expenses charged to the IU Air Card will be paid by Indiana University and will appear on your travel reimbursement as prepaid by IU. Please Note: Only air fare expenses can be charged to the IU Air Card. Hotel, rental car, and other expenses cannot be paid by this method.

Travel Arrangers

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If you are authorized to arrange travel for other IU travelers, you will be able to use Orbitz for Business on their behalf. Travelers have the option to assign travel arrangers from their profile screen, or you can send a list of IU travelers (name and IU email address) for whom you currently arrange travel to travelbl@indiana.edu. Travel Management Services will then provide the necessary authorization for you to access your travelers' accounts.

Please Note: Travelers and arrangers must have a registered account with Orbitz for Business (as described above) before any reservations can be made.