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Per Diem Rates

Per Diem Policies

Claims for per diem cannot be paid without the original lodging receipt, as per diem rates are based on the location of lodging. However, the following exceptions will apply:

  • A traveler lodged in a private residence with a relative or friend
  • A third party paid for all of the lodging expense
  • The lodging was prepaid by IU through Egencia

If a traveler stayed with a relative or friend, since there will be no lodging receipt, a note will be required in the 'Add Response' field on the Lodging expense tile within the Chrome River expense report. The note should state the dates of stay and the city and state location of the individual(s) who provided the lodging. If an outside organization paid for all of the lodging, indicate that in the same field.

If a traveler shared a hotel room with another IU traveler and the other traveler paid for the lodging expense, the name of the person who paid will be required to substantiate the per diem request.

On a one-day non-overnight tripwith a duration over 12 hours, the traveler is eligible for the non-overnight per diem rate. On the Chrome River expense report, using the Meals mosaic, select the One Day Per Diem - Taxable tile to claim one-day per diem.

Per diem is calculated at the GSA M&IE rate (see links below for the GSA Per diem Rates). The first and last day of travel are calculated at 75% of the daily per diem allowance.

If a meal was provided for the traveler (i.e. continental breakfast at the hotel or meal provided during a conference), the provided meal(s) must be claimed as a deduction using the Per Diem Wizard expense tile within the Chrome River expense report.

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Per Diem Rates

Non-Overnight Trips (Domestic 2019 rates effective October 1, 2018)
Trip Duration Amount Per Diem Rates
Non-overnight trip with a duration less than 12 hours. $0.00 Trip is not eligible for per diem
Non-overnight trip with a duration of at least 12 hours 75% per diem reimbursement**
**Per diem claimed on a non-overnight trip is reported as taxable income.
Overnight Trips (Domestic 2019 rates effective October 1, 2018)
Trip Duration Amount Per Diem Rates
Any duration - First and last day of travel is calculated at 75% of the daily per diem allowance. See monthly per diem
Table Column 2 M&IE rate

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Travel Management Services

400 East 7th Street Poplars 613 Bloomington, Indiana 47405

Phone: 812.855.2873 · Fax: 812.855.8866

Email: travelbl@iu.edu