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Per Diem Rates

Per Diem Policies

Typically claims for per diem cannot be paid without the original lodging receipt. Exceptions are:

  • A traveler staying with a relative or friend
  • No receipt because an outside organization paid for all of the lodging

If a traveler stayed with a relative or friend, enter the name, address, and telephone number of the person with whom the traveler stayed in the Exception to Policy field found in the “destinations” section of the Travel@IU trip document. If an outside organization paid for all of the lodging, indicate that in the same Exception to Policy field.

On a one-day non overnight trip the arrival time at work can be combined with travel time when making per diem claims. For example, if the traveler arrived at work at 8:00 a.m., started traveling at 2:00 p.m., returned home at 10:00 p.m.; the calculated travel time is 14 hours. In this instance the traveler is eligible for the Non Overnight Over 12 Hours Arrival time after 7:00 p.m. per diem rate. The times (8:00 a.m. and 10:00 p.m. in the example above) must be shown on the travel reimbursement form when requesting per diem.

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Per Diem Rates

Non-Overnight Trips (Domestic 2014 rates effective October 1, 2013)
Trip Duration Amount Per Diem Rates
Non-overnight trip with a duration less than 12 hours. $0.00 Trip is not eligible for per diem
Non-overnight trip with a duration over 12 hours and return time before 7:00 p.m. ½ per diem reimbursement**
Non-overnight trip with a duration over 12 hours and return time after 7:00 p.m. ¾ per diem reimbursement**
**Per diem claimed on a non-overnight trip is reported as taxable income.
Overnight Trips (Domestic 2014 rates effective October 1, 2013)
Trip Duration Amount Per Diem Rates
Any duration - partial days are calculated based on departure and return time. See monthly per diem
Table Column 2 M&IE rate

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Travel Management Services

400 East 7th Street Poplars 613 Bloomington, Indiana 47405

Phone: 812.855.2873 · Fax: 812.855.8866

Email: travelbl@iu.edu