Travel

Management Services



Home   »  Traveling   »  Per Diem Rates

Per Diem Rates

Per Diem Policies

Typically claims for per diem cannot be paid without the original lodging receipt, as per diem rates are based on the location of lodging. Exceptions are:

  • A traveler lodged in a private residence with a relative or friend
  • A third party paid for all of the lodging expense

If a traveler stayed with a relative or friend, enter the name and address the person with whom the traveler stayed in the 'Special Circumstances / Trip Limit' tab, in the 'Justification for meals without lodging' section on the Travel Reimbursement document in TEM. If an outside organization paid for all of the lodging, indicate that in the same field.

On a one-day non-overnight trip the arrival time at work can be combined with travel time when making per diem claims. For example, if the traveler arrived at work at 8:00 a.m., started traveling at 2:00 p.m., returned home at 10:00 p.m.; the calculated travel time is 14 hours. In this instance the traveler is eligible for the non-overnight per diem rate. The times (8:00 a.m. and 10:00 p.m. in the example above) must be shown on the travel reimbursement form when requesting per diem.

Per diem is calculated at the GSA M&IE rate; when calculating per diem, the full M&IE rate is split between breakfast (25%), lunch (25%), and dinner (50%), inclusive of 'incidental' expenses. Incidental expenses are considered part of the meal calculations, and are not assigned a percentage, nor separated.

top↑

Per Diem Rates

Non-Overnight Trips (Domestic 2017 rates effective October 1, 2016)
Trip Duration Amount Per Diem Rates
Non-overnight trip with a duration less than 12 hours. $0.00 Trip is not eligible for per diem
Non-overnight trip with a duration over 12 hours and return time before 7:00 p.m. 75% per diem reimbursement**
Non-overnight trip with a duration over 12 hours and return time after 7:00 p.m. 75% per diem reimbursement**
**Per diem claimed on a non-overnight trip is reported as taxable income.
Overnight Trips (Domestic 2017 rates effective October 1, 2016)
Trip Duration Amount Per Diem Rates
Any duration - First and last day of travel is calculated at 75% of the daily per diem allowance. See monthly per diem
Table Column 2 M&IE rate

Home | Traveling | Discounts | Policies | Resources | About | Contact

News | Sitemap | FAQ


Travel Management Services

400 East 7th Street Poplars 613 Bloomington, Indiana 47405

Phone: 812.855.2873 · Fax: 812.855.8866

Email: travelbl@iu.edu