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Rental Car

Overview

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When renting, the University requires that you obtain the least expensive practical vehicle. Please remember to refuel your rental car prior to its return and save the gas receipts for reimbursement. Refueling rates charged by the rental agency are extremely expensive. One way or drop off charges can be reimbursed, but they add significant costs and should be avoided whenever possible.

IU Preferred Rental Car Vendors
Vendor Discount # Toll Free #
National Car Rental
Special Coupon Offer
5004458 (800) 227-7368

Big 10 University National Car Program Benefits

The Big Ten has a preferred agreement with National Car Rental. National Car Rental is the recommended car rental supplier of University business travel. The many benefits of the specially negotiated program extend to both personal and business travel. Please visit the National Rental Car FAQ for answers to commonly asked questions about the program.

National Car Rental
Vendor Discount # Toll Free #
National Car Rental 5004458 (800) 227-7368

Please Note: National Car Rental is the only car rental company that has a signed agreement with the Big 10 Conference. With National, you can be sure of full contract benefits at all U.S. locations.

Motor Pool Vehicles Offered:
Vehicle Description Daily Rates
Chevrolet Cobalt 4dr Sedan 29.00
Chevrolet Malibu SE 4dr Sedan or Ford Fusion 36.00
Chrysler Town & Country or Dodge Grand Caravan 47.00
Chevrolet Suburban 4WD or GMS Yukon 4WD 57.00

Indiana University Bloomington will provide a few vehicles for departmental rent at the Motor Pool Range Road location. These vehicles will help supplement the fleet provided by Enterprise.

Reservation requests are submitted directly to Motor Pool’s Fleet Commander system, only after an associated trip has been created and approved in IU’s online travel system. View full reservations instructions.

Please Note: The Motor Pool rental program cannot be used for personal travel. If you are combining personal travel with business travel, you will not be able to use the Motor Pool option.

Contacting Motor Pool Rental

The Motor Pool is located at 801 N. Range Road in Bloomington. Rented vehicles must be picked up and dropped off at this location. The Motor Pool office hours are 6 AM to 5 PM, Monday - Friday. The garage hours are 7AM to Midnight, Monday - Friday, with expanded hours of 6AM to Midnight beginning August 24, 2009.

  • Amanda Wilson
  • 801 N Range Road
  • Bloomington, IN 47408
  • Phone: (812) 855-7412
  • Email: amawilso@indiana.edu
Enterprise Campus Rental
Vendor Discount # Toll Free #
Enterprise - organization outside of Indiana XZ08038 (800) rent-a-car
Enterprise - for personal use XZ08038 (800) rent-a-car

Indiana University and Enterprise Car Rental agency have teamed together to offer business travelers a way to charge their rental car expense to an IU departmental account using the new IU rental car credit card. For a detailed list of instructions on how to use this program please visit Online Enterprise Campus Rental: Getting Started.

Enterprise office hours are Monday thru Friday from 8 am - 6 pm at most locations. The North College branch in Bloomington offers Saturday hours from 9 am - 12 pm.

If you are using the Enterprise Campus Rental program to make reservations for personal travel, the University discount will be applied, however, there will not be insurance coverage included in the rental.

Additional Rental Car Vendors Offering Discounts
Vendor Discount # Toll Free #
Alamo Rent a Car 165605 (800) 732-3232
Avis A550400 (800) 331-1212
Budget T657800 (800) 527-0700
Hertz 215475 (800) 654-3131


Car Rental Policies

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The proper use of safety restraints by passengers in a University insured vehicle is the responsibility of the operator of the vehicle. For more information contact Office of Insurance, Loss Control & Claims.

Take advantage of cost savings by using the most economical vehicle model appropriate for your travel. Avoid high refueling costs charged by the rental agency by refueling prior to returning the vehicle and avoid one way or drop off charges whenever possible.

You can use an agency or make your own rental car reservations.

Use of a rental car is for business purposes only - if the rental car is used during personal travel days it is the traveler's responsibility to make this clear so that the payment can be appropriately prorated.

IU travelers are covered by the University’s insurance while on business travel. Additional insurance is not needed (and is not reimbursable) except for specific international destinations. View a complete list from the INLOCC website.

Office of Insurance, Loss Control & Claims has Certificates of Insurance for foreign travel.

In case of accident contact your department and Office of Insurance, Loss Control & Claims in addition to following normal accident procedures.

Approved Drivers

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University policy requires that, as a condition for driving any vehicle on university business, drivers will give Indiana University authorization to conduct a Motor Vehicle Record (MVR) check and provide all information needed for conducting the check. Driving on university business will be prohibited if authorization to conduct a MVR check is not given.

Before driving for any trip, complete the Authorization Form for Motor Vehicle Records Check, found on IU's Office of Insurance, Loss Control & Claims website.

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Travel Management Services

400 East 7th Street Poplars 613 Bloomington, Indiana 47405

Phone: 812.855.2873 · Fax: 812.855.8866

Email: travelbl@iu.edu