Travel

Management Services



Enterprise Campus Rental Program

Enterprise Campus Rental Program

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When traveling for IU business, IU travelers (faculty, staff and students) can charge their rental car expense to an IU account rather than personally incurring the expense to be reimbursed after the trip using the Enterprise Campus Rental program.

In addition to the reservations details, the following information will need to be provided on the reservation link in order to bill the expense to an IU:

  • The traveler's IU Employee ID number
  • Billing Number: 17113781

If personal time is involved during business travel, the traveler will need to charge the rental car expense to a personal credit card and then submit receipts to be reimbursed after their trip. The traveler will be reimbursed for the business portion of the travel expense. See the Reservations section above to book an online reservation using the IU Big Ten contract.

Click here to schedule your Enterprise Campus Rental reservations.

Enterprise charges that are direct billed to an IU account will appear in the traveler's E-Wallet within the Chrome River Travel and Expense system. Once the charge appears in the E-Wallet, it will need to be added to the traveler's expense report, submitted and approved in order to charge the expense to the department account. This can be done as soon as the charge becomes available within the E-Wallet or when an expense report is submitted for reimbursement.

See the tutorial video on adding the prepaid/direct billed expense onto the traveler's expense report here.

Approved Drivers

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University policy requires that, as a condition for driving any vehicle on university business, drivers will give Indiana University authorization to conduct a Motor Vehicle Record (MVR) check and provide all information needed for conducting the check. Driving on university business will be prohibited if authorization to conduct a MVR check is not given.

Before driving for any trip, complete the Authorization Form for Motor Vehicle Records Check, found on IU's Office of Insurance, Loss Control & Claims website.

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Travel Management Services

400 East 7th Street Poplars 613 Bloomington, Indiana 47405

Phone: 812.855.2873 · Fax: 812.855.8866

Email: travelbl@iu.edu