BOARD OF TRUSTEES June MEETING

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~~ Gary is on Central Daylight Time, an hour behind most of Indiana.  All sessions will begin on Central time. ~~

FACILITIES COMMITTEE**

Thursday, June 11, 2009
10:00 a.m. - 11:30 a.m. CDT
Room 105ABC
Library Conference Center
Indiana University Northwest

**Executive Session:   11:15 a.m.-11:30 a.m.  -- Items authorized by Open Law- Sec. 5-14-1.5-6.1(b)(2)(B); 5-14-1.5-6.1(b)(D)

LUNCH / EXECUTIVE SESSION*

Thursday, June 11, 2009
11:45 a.m. - 12:45 p.m. CDT
Room 110
Library Conference Center
Indiana University Northwest

*     Executive Session - Items authorized by Open Door Law Sec. 5-18-1.5-6.1(b)(2)(B); 5-18-1.5-6.1(b)(5); 5-18-1.5-6.1(b)(9)

FINANCE AND AUDIT COMMITTEE

Thursday, June11, 2009
1:00 p.m. - 2:30 p.m. CDT
Room 105ABC
Library Conference Center
Indiana University Northwest

ACADEMIC AFFAIRS COMMITTEE

Thursday, June 11, 2009
2:45 p.m. - 4:15 p.m. CDT
Room 105ABC
Library Conference Center
Indiana University Northwest

LONG RANGE PLANNING COMMITTEE

Thursday, June 11, 2009
4:30 p.m. - 5:15 p.m. CDT
Room 105ABC
Library Conference Center
Indiana University Northwest

EXTERNAL RELATIONS COMMITTEE: 
ECONOMIC DEVELOPMENT, COMMUNITY ENGAGEMENT AND LEGISLATIVE AND LEGAL AFFAIRS

Friday, June 12, 2009
8:00 a.m. - 10:15 a.m. CDT
Room 105ABC
Library Conference Center
Indiana University Northwest

BUSINESS MEETING

Friday, June 12, 2009
10:30 a.m. CDT
Room 105ABC
Library Conference Center
Indiana University Northwest

I.         GENERAL BUSINESS

Trustee Business

1.       Action Item: Approval is requested of the minutes for the meeting of May 8, 2009, which include the Administrative Action Report of March 5, 2009 and April 5, 2009.

2.       Action Item: Approval is requested for the appointment of David Gadis to the Indiana University-Purdue University Indianapolis Board of Advisor to complete the term of Timothy W. Hewitt who has resigned.  The term concludes on June 30, 2011.

3.       Appointment of the Board of Trustees Nominating Committee

President’s Report

1.       Remarks from Michael A. McRobbie

Faculty Report

1.       Remarks from Erika Dowell, incoming co-secretary of the University Faculty Council

2.       Remarks from Charles Gallmeier, president, IU Northwest Faculty Organization,

Student Report

1.       Remarks from Jessica Flores, president, IU Northwest Student Government Association

II.       REPORTS FROM COMMITTEES

FACILITIES COMMITTEE

1.       Report from Chairman Cast  

2.       Project Approval

IUB – Athletics Academic Center

Action Item: Approval of the Board is requested to renovate the existing football office complex under the Memorial Stadium East grandstands for the Athletics Academic Center.  The project will provide a new entry, elevator and spiral stairs.  Work will also include the upgrade of office and study space and the renovation of the existing strength and conditioning area for a student study/lounge.  The project is estimated to cost $3,000,000 and will be funded by Indiana University Athletics.  Appropriate State Approvals will be requested.

3.       Real Estate Items for Approval

IUPUI - Approval of Health & Hospital Corporation of Marion County (HHC) Exchange Agreement and declaration of real estate as surplus

Action Item: Approval is requested of an agreement to exchange approximately 27 acres on the west of the Indiana University Purdue University Indianapolis campus for approximately equivalent acreage owned by HHC which is now the site of the existing Wishard Hospital and related structures, and to declare the acreage surplus for purposes of the exchange.

IUN – Lease 

Action Item: Approval is requested to sublease real estate located at 3508 Broadway Avenue to City of Gary, Indiana.

In addition to the request for approval to lease 3500 Broadway Avenue, approval is requested to sublease real estate located at 3508 Broadway Avenue to the City of Gary for development of the University Park Transit Center as described above.  This real estate is owned by Indiana University Foundation and leased to The Trustees of Indiana University and described as follows: Lots Fifteen (15) and Sixteen (16) in Block “H”, in Park Manor Fifth Subdivision, in the City of Gary, as per plat thereof, recorded in Plat Book 17 Page 32, in the Office of the Recorder of Lake County, Indiana, a/k/a 3508 Broadway, Gary, Indiana. (Key No. 46-341-16 and 17).

IUN - Ground Lease

Action Item: Approval is requested to lease real estate located at the intersection of 35th Street and Broadway Avenue, Gary, Indiana and owned by The Trustees of Indiana University to the City of Gary, Indiana for development of the University Park Transit Center. The University Park Transit Center will include transit facilities for the Gary Public Transit Corporation, a multi-jurisdictional police substation and community and neighborhood group programming.   The real estate is described as follows: Lots Thirteen (13) and Fourteen (14) in Block “H” in Park Manor Fifth Subdivision, being a Subdivision of the North ½ of the South ½ of the Southeast ¼ of Section Twenty-one (21), Township Thirty-six (36) North, Range Eight (8), West of the Second Principal Meridian (2nd P.M.), in Lake County, Indiana.

Designation of Real Estate in Morgan-Monroe State Forest as part of  the Indiana University Research & Teaching Preserve.

Action Item: Approval is requested to designate the AmeriFlux tower and associated infrastructure located south of Mason Ridge Road (Main Forest Road) in the Morgan-Monroe State Forest (MMSF) as part of the Indiana University Research and Teaching Preserve (IURTP).  Currently, the Preserve consists of the Moore’s Creek site, a 260-acre tract in Southern Monroe County on Lake Monroe, the Griffy Woods site, a 185-acre tract in the northernmost portion of the Indiana University Bloomington campus adjoining the City of Bloomington Griffy Lake Preserve, The Lilly-Dickey Woods, a 500-acre parcel of relatively undeveloped land located in Brown County, Kent Farm, an approximate 93-acre site located east of Bloomington consisting of successional fields and mature forests and the 33-acre Bayles Road property located north of Bloomington consisting mostly of agricultural and open fields with areas of forest, wetlands and aquatic habitats. 

The AmeriFlux tower and associated infrastructure was constructed by Indiana University (IU) in 1998 and is currently under a permit arrangement with Indiana Department of Natural Resources (IDNR) to operate, maintain and repair observatories and to maintain an access road and provide utility corridor to the site.  The incorporation of this facility into the overall IURTP system will ensure the continued viability of ongoing research and teaching activities at the AmeriFlux site, and help coordinate those activities with a broader range of teaching and research activities in the IURTP. This designation would represent an internal recognition within the Indiana University system, would not affect the current agreement between IU and IDNR, and would be in effect only as long as that agreement is in effect. 

4.       Consent Items for Approval

IUPUI – Multicultural Center Renovation

Action Item: Approval of the Board is requested to renovate the first floor of Taylor Hall on the Indianapolis campus for the IUPUI Multicultural Center and Adaptive Education Services. Work will include all finishes and necessary mechanical and electrical upgrades.  The project is estimated to cost $1,000,000 and will be funded by Campus Reserves.  Appropriate State Approvals will be requested.

IUSB – Administration Building Renovation Phase II

Action Item: Approval of the Board is requested to complete Phase II of the renovation to the Administration Building on the IUSB campus.  Work will renovate the remainder of the second floor for the Chancellor’s Office, Vice President for Academic Affairs Office,  Vice Chancellor for Fiscal Affairs Office, Vice Chancellor for External Affairs Office, associated support areas, the second floor toilet rooms and four internal fire rated stairways.  The project is estimated to cost $1,500,000 and will be funded by $400,000 of Gifts through the Indiana University Foundation, Auxiliary Reserves of $900,000, and $200,000 of Capital Projects/Land Acquisition Reserves.  Appropriate State Approvals will be requested.

IUB - Easement to AT&T
           
Action Item: Approval is requested for a permanent Approval is requested for a permanent easement measuring 141’ x 16 1/2’ to be granted to AT&T Corp., a New York corporation to operate, maintain, reconstruct, replace and remove its present telecommunication cable, all where they are presently in place, located solely within the limits of the Indiana Railroad Company right-of-way easement adjacent to The Trustees of Indiana University property located at 1601 Law Lane, Bloomington, Indiana.

IUSB - Easement to AEP

Action Item: Approval is requested to grant an easement to AEP Indiana, Inc. for construction, installation and maintenance of an electric distribution line on property owned by The Trustees of Indiana University in South Bend, Indiana.  The easement will utilize part of an existing easement and is needed to provide electrical service to the Harper Hall addition to the South Bend Center for Medical Education located at 1234 Notre Dame Avenue, South Bend in Section 1, Township 37 North, Range 2 East, Portage Township, St. Joseph County, Indiana and is described as follows:

A part of the East half of the Northeast Quarter of Section 1, Township 37, Range 2 East, more particularly described as follows:

Commencing at the intersection of the easterly right-of-way line of Notre Dame Avenue and the northerly right-of-way line of Napoleon Street, said point also being the southwest corner of a parcel described in Book 414, Page 69 in the St. Joseph County Recorder’s Office; thence North 89 degrees 51 minutes 34 seconds East 495.81 feet to the southwest corner of a parcel described in Deed Book 677, Page 179 in said Recorder’s Office; thence North 2 degrees 22 minutes 49 seconds West 254.30 feet along the west line of said parcel to the point of beginning; thence South 87 degrees 39 minutes 35 seconds West 176.61 feet; thence North 2 degrees 29 minutes 24 seconds West 86.47 feet; thence North 87 degrees 39 minutes 35 seconds East 15.00 feet; thence South 2 degrees 29 minutes 24 seconds East 71.47 feet; thence North 87 degrees 39 minutes 35 seconds East 151.63 feet; thence North 2 degrees 22 minutes 48 seconds West 35.88 feet; thence North 87 degrees 35 minutes 37 seconds East 10.00 feet to the west line of said parcel; thence South 2 degrees 22 minutes 48 seconds East 50.90 along said west line to the point of beginning, containing 0.094 acres, more or less.

Sullivan County - Easement to Ohio Valley Gas, Inc.

Action Item: Approval is requested to grant a non-exclusive 30’ wide permanent easement to Ohio Valley Gas, Inc. for construction, maintenance, inspection, operation, protection, repair, replacement or removal of a natural gas pipeline facility.  The length of the proposed easement is 2,650.12’ (1.8252 acres) located adjacent to and along the south right-of-way for Indiana S.R. 54 on real estate owned by The Trustees of Indiana University acquired in 1933 from the estate of William T. Patten and more particularly described as:

An easement for gas pipeline purposes, generally thirty (30) feet wide and being a portion of the lands of The Trustees of Indiana University as described in Will Record 2, Page 241 and being a part of the Northeast Quarter of the Southwest Quarter and a part of the Northwest Quarter of the Southeast Quarter of Section 2, Township 7 North, Range 9 West, Hamilton Township, Sullivan County, Indiana, more particularly described as follows:  Commencing at a magnetic PK nail marking the Northwest corner of the Southwest Quarter of said Section 2, thence South 88 Degrees 32 Minutes 00 Seconds East (basis of bearing being GPS grid based – WGS84) along the North line of the Northwest Quarter of the Southwest Quarter a distance of 1325.02 feet to the Northwest corner of said Northeast Quarter of the Southwest Quarter; thence South 00 Degrees 51 Minutes 51 Seconds East along the West line of said Northeast Quarter of the Southwest Quarter a distance of 70.05 feet to the South right-of-way line of State Road 54 and the true point of beginning: thence South 88 Degrees 43 Minutes 28 Seconds East along said South right-of-way line of State Road 54 a distance of 1291.97 feet; thence North 01 Degrees 16 Minutes 32 Seconds East along said South right-of-way line of State Road 54 a distance of 5.00 feet; thence South 88 Degrees 43 Minutes 28 Seconds East along said South right-of-way line of State Road 54 a distance of 1000.00 feet; thence along said South right-of-way line of State Road 54 South 01 Degrees 16 Minutes 32 Seconds West a distance of 5.00 feet; thence along said South right-of-way line of State Road 54 South 88 Degrees 43 Minutes 28 Seconds East a distance of 357.55 feet to a point on the East line of said Northwest Quarter of the Southeast Quarter; thence South 00 Degrees 22 Minutes 13 Seconds East along said East line of the Northwest Quarter of the Southeast Quarter a distance of 30.01 feet; thence North 88 Degrees 43 Minutes 28 Seconds West, parallel to the South right-of-way line of State Road 54, a distance of 358.41 feet; then North 01 Degrees 16 Minutes 32 Seconds East a distance of 5.00 feet; thence North 88 Degrees 43 Minutes 28 Seconds West, parallel to the South right-of-way line of State Road 54, a distance of 1000.00 feet; thence South 01 Degrees 43 Minutes 28 Seconds West a distance of 5.00 feet; thence North 88 Degrees 43 Minutes 28 Seconds West, parallel to the South right-of-way line of State Road 54, a distance of 1290.85 feet to a point on the West line of said Northeast Quarter of the Southwest Quarter; thence North 00 Degrees 51 Minutes 51 Seconds West a distance of 30.02 feet to the point of beginning containing 1.82 acres, more or less.

A 30’ wide temporary construction easement will run adjacent and to the south of the above described permanent easement.

FINANCE AND AUDIT COMMITTEE

1.       Report from Chairman Reilly

ACADEMIC AFFAIRS AND UNIVERSITY POLICIES COMMITTEE

1.       Report from Chairwoman Talbot

2.       Action Item:  Approval is requested for Indiana University School of Medicine Paid Family and Medical Leave Policy for Academic Appointees

3.       Action Item:  Approval is requested for the revision of Indiana University Code of Student Rights, Responsibilities, and Conduct 

4.       Action Item:  Approval is requested for the Revision of Indiana University Academic Handbook standards on promotion and tenure for librarians

5.       Action Item:  Approval is requested for the Revision of Indiana University Statement of Non-Discrimination

LONG-RANGE PLANNING COMMITTEE

1.       Report from Chairman Eskew

EXTERNAL RELATIONS: ECONOMIC DEVELOPMENT, COMMUNITY ENGAGEMENT, AND LEGISLATIVE AND LEGAL AFFAIRS

1.       Report from Chairman Shoulders

REPORT OF THE STUDENT TRUSTEE

1.       Remarks from Trustee King

III.      PERSONNEL ACTIONS

INDIANA UNIVERSITY – PRESIDENT MICHAEL A. MCROBBIE

No items.

IUB-PROVOST KAREN HANSON

Initial Appointments

For Lamonda Horton-Stallings, Associate Professor of African American and African Diaspora Studies, and of Gender Studies, with tenure, College of Arts and Sciences, beginning August 1, 2009.

For Susan Madison Smith, Associate Professor of Applied Health Science, with tenure, School of Health, Physical Education, and Recreation, beginning August 1, 2009.

Reappointments and Changes in Status

For John W. Maxwell, Professor of Business Economics and Public Policy, Kelley School of Business, and Adjunct Professor of Economics, College of Arts and Sciences, the additional title of W. George Pinnell Professor, Kelley School of Business, for the period June 1, 2009 to May 31, 2014.

IUPUI–CHANCELLOR CHARLES R. BANTZ

Initial Appointments

E. Jane Luzar, Professor, Department of Economics, School of Liberal Arts, with tenure, and Dean of the Honors College – IUPUI, effective July 1, 2009.

Vaughn Rickert, Professor, Department of Pediatrics, School of Medicine, with tenure, effective June 1, 2009.

Reappointments and Changes of Status

For Robert J. Havlik, Professor, Department of Surgery, School of Medicine, the additional title of James Joseph Harbaugh, Jr., Professor of Plastic Surgery, School of Medicine, beginning February 1, 2009.

For David S. Wilkes, Dr. Calvin H. English Professor, Department of Medicine and Professor, Department of Biochemistry and Molecular Biology, Adjunct Professor, Department of Microbiology and Immunology, School of Medicine, the additional title of Executive Associate Dean for Research Affairs, School of Medicine, beginning May 1, 2009.

Retirements and Emeritus Titles

For Hal Broxmeyer, Distinguished Professor and Chair, Department of Microbiology and Immunology, and Professor, Department of Medicine, School of Medicine, drop the titles of Mary Margaret Walther Professor and Scientific Director, Walther Oncology Center, and add the title Mary Margaret Walther Professor Emeritus, effective July 1, 2009.

For Maurice Bluestein, Professor of Mechanical Engineering Technology, School of Engineering and Technology – retired December 31, 2008, the title of Professor Emeritus, effective December 31, 2008.

For Kenneth Davis, Professor, Department of English, School of Liberal Arts, early retirement under the 18/20 retirement plan, effective June 1, 2009, the title of Professor Emeritus.
 
For Paul N. Kellum, Dean and Professor, School of Physical Education and Tourism Management, early retirement under the 18/20 retirement plan, effective July 31, 2009, with the titles of Professor Emeritus and Dean Emeritus.

For Richard Turner, Professor, Department of English and Adjunct Professor, Department of Philanthropic Studies, School of Liberal Arts, early retirement under the 18/20 retirement plan, effective July 31, 2009, with the title of Professor Emeritus.

IUE – CHANCELLOR NASSER PAYDAR

No items.

IUK–INTERIM CHANCELLOR STUART GREEN

Initial Appointments

For Ronda Armstrong, Dean of the Library and Associate Professor with tenure for the 2009-2010 academic year

For Erwin Boschman, Interim Dean of Arts and Sciences for two academic years, 2009-2011

Reappointments & Changes of Status

For Rick Aniskiewicz, reappointment as Chair of the Department of Social & Behavioral Sciences, School of Arts & Sciences for 1 year, 2009-2010

For Sharon Calhoon, a change from Assistant Vice Chancellor for Academic Affairs and Director of the CTLA to Associate Professor of Psychology

For Linda Ficht, reappointment as Assistant Dean of the School of Business and Director of MBA Program, for three years, 2009-2012

For Sue Hendricks, a change from Associate Professor in Nursing, to Assistant Dean of Nursing for the academic year 2009-2010

For Kathy Parkison, a change from Associate Professor in Business to Interim Assistant Vice Chancellor for Academic Affairs for 2 academic years, academic years 2009-2011

For Julie Saam, a change from Associate Professor in Education to Interim Dean of the Division Education for one academic year, 2009-2010

For Sue Sciame-Giesecke, a change from Dean of Arts & Sciences to Interim Vice Chancellor for Academic Affairs for two academic years, 2009-2011

For Michael Tulley, a change from Professor in Education to Interim Assistant Dean of the Division of Education for one academic year, 2009-2010

John Wellington, Interim Dean of the School of Business, reappointed for the 2009-2010 academic year
              
Resignations

Steven T. Sarratore, Vice Chancellor for Academic Affairs, resignation effective 6-30-09.

Patricia Swails, Dean of the Division of Education, resignation effective 6-30-09.

IUN–CHANCELLOR BRUCE BERGLAND

No items.

IPFW–CHANCELLOR MICHAEL WARTELL

No items.

IUSB–CHANCELLOR UNA MAE RECK

No items.

IUS– CHANCELLOR SANDRA PATTERSON-RANDLES   

No items.

IV.       APPROVAL OF CONFLICT-OF-INTEREST STATEMENTS

1.         Action Item:  Approval is requested to approve Conflict-of-Interest statements.

V.        AWARD OF DEGREES

1.       Action Item:  Approval is requested for the award of degrees as of May 31, 2009.

2.       Reporting for the record the awarding of honorary degrees at various Indiana University ceremonies.  Beginning with this report, Honorary Degrees will be entered into the record twice a year, in January and June.

Myles Brand, Doctor of Humane Letters, Founders Day Academic Honors Convocation, IU Bloomington, April 29, 2009

Emmett D. Carson, Doctor of Humane Letters, 20th Anniversary Celebration of the Center on Philanthropy, IUPUI, Nov. 6, 2007

John N. Gardner, Doctor of Humane Letters, dedication of the IUPUI Campus Center, April 9, 2008

Jeffrey Gibney, Doctor of Humane Letters, Commencement, IU South Bend, May 11, 2005

Donald Gummer, Doctor of Humane Letters, Commencement, IUPUI, May 10, 2009

Michael Kirby, Doctor of Laws, Commencement, IU Bloomington, May 9, 2009

Juree Namsirichai Vichit-Vadakan, Doctor of Humane Letters, 20th Anniversary Celebration of the Center on Philanthropy, IUPUI, Nov. 6, 2007

John R. Seffrin, Doctor of Science, IU Bloomington Winter Commencement, Dec. 20, 2008

Bren Simon, Doctor of Humane Letters, dedication of the Mel and Bren Simon Cancer Center, IUPUI, Aug. 21, 2008.

Patty Stonesifer, Doctor of Humane Letters, 20th Anniversary Celebration of the Center on Philanthropy, IUPUI, Nov. 6, 2007

VI.       OLD BUSINESS

VII.     NEW BUSINESS

VIII.   NEXT MEETING

August 13-14, 2009
Indiana University-Purdue University Indianapolis
Indianapolis, Indiana

IX.    ADJOURNMENT